Frequently Asked Questions
The following is a list of frequently asked questions we receive at Academic HR. Pay-related questions (from employee) Please contact the Compensation Office for all pay-related questions at 734.487.3430
General check pay related Questions Expand dropdownWhy didn't I get a check? Expand dropdownPlease contact your department secretary/support staff to follow-up. Your department will know when they submitted the necessary paperwork for processing as well as other key pieces of information that they will need to provide in order to resolve the situation. How do I get a special check? Expand dropdownPlease follow the special check guidelines on the Payroll website for complete information. How do I change my pay options (12 months/8 months)? Expand dropdownComplete the Pay Options Form located in the Employment section of the forms page and email to [email protected] before August 1st in order for the change to take effect at the beginning of the next academic year (September). This deadline date is in both the EMU-AAUP and EMU-FT contracts. Why doesn't my W-2 match my base salary? Expand dropdownWhen calculating your calendar-year earnings, take into account any additional payments (overloads, additional comp, etc.), increases, and leaves that may have changed your income mid-year. Also keep in mind that salaries are not for a calendar year but rather an academic year (September-August).
If you still feel there is a mistake in your pay, please contact the Compensation Office at 734.487.3430.
PAF/Pay questions(from department) Expand dropdownPlease contact the Compensation Office for all PAF-related questions at 734.487.3430.
When will a PAF be entered? Expand dropdownPlease refer to the appropriate payroll calendar for data-entry deadline dates for each pay period. In order for a person to be paid on a particular date, FLAC record must be locked OR the PAF must have been processed, received, and entered by the date in this column.
When will someone get paid? Expand dropdownPlease refer to the following link to view the different pay schedules.
How do I get a clean PAF? Expand dropdownIf you would like a clean and blank PAF for a current active employee, please send an email to: [email protected].
If you would like a blank PAF for a new hire, you can find the form on our website in the Employment section of the forms.Someone is appearing on my labor distribution statements. How do I get someone off? Expand dropdownThe most likely reason for this to occur is because this person was on your account at an earlier time and a PAF was never done to remove them. If this is the case, contact the person's home department to initiate the PAF. If this is not the case, contact the Compensation Office with your account information and the individual's E#.
E-mail-related questions (from department or employee) Expand dropdownHow/when do I get my e-mail account? Expand dropdownOnce the new hire paperwork has been completed (including the I-9 form), AHR will create an account for you.
Why can't I assign a person as an “Instructor of Record”/Why don't I have a “Faculty” tab on my.emich? Expand dropdownThis step is done through a Banner Student table that is handled by Records and Registration. Contact their office for further information.
Search-related questions (from applicant) Expand dropdownThe contact person for all search-related questions is Candice Hunter ([email protected])
What is the status of my application? Expand dropdownAfter an applicant has submitted an application, they will receive an instant confirmation on screen with a confirmation number. The search committee will contact those candidates that are selected to be interviewed after they have reviewed and screened all application materials. The timeframe for this process varies between each search committee. What positions are currently open? Expand dropdownPlease visit EMU careers website to view all current open positions. I am interested in teaching part-time. Who do I need to contact? Expand dropdownNo one. Please visit the EMU careers website to view all current open positions.
Search-related questions (from department) Expand dropdownThe contact person for all search-related questions is Candice Hunter ([email protected])
How do we get reimbursed for search expenses? Expand dropdownBecause of time restraints, we prefer if the department/school makes reimbursements to candidates and search committee members. Once the search has closed, the department/school can submit an expense transfer and Academic HR will return funds back to your account. My position has been authorized, what is the next step? Expand dropdownThe next step is to contact Candice Hunter and she will send you the Academic Search Guidelines and the forms that need to be completed during the process. What is the target salary for the authorized position? Expand dropdownTarget salaries are calculated in Academic HR. Once Academic HR has the target salary, the AVP communicates with your Dean, who then communicates the information to you. We are ready to interview, what do we need to do? Expand dropdownYou need to complete an interview pool recommendation form with the following information attached: the completed screening matrices of all qualified candidates and a rationale on why you want to interview these candidates. This form needs to be approved by Academic HR before you start the interviewing process. We are ready to make an offer, what do we need to do? Expand dropdownYou need to complete an appointment recommendation form, with the appropriate information attached. In addition, you must include the answers to the reference check questions that were asked. This form needs to be approved by Academic HR before an offer is made. We have made an offer, and the search is closed. Do you need any additional paperwork? Expand dropdownYou need to make sure that you have sent all paperwork on your new hire (vita, transcripts, employment application and signed offer letter).
Leave-related questions Expand dropdownThose with questions related to a leave of absence should be directed as follows: Academic APs, faculty and full-time lecturers should contact Academic Human Resources. All other employee groups should contact Staff Human Resources.
I am planning on taking a leave. What do I do next? Expand dropdownTo receive information on the process to follow and required forms:
Academic APs, faculty and full-time lecturers should contact Academic Human Resources and all other employees groups should contact Staff Human Resources. If applicable, employees can also refer to the appropriate bargaining agreement.How do I get information on a Maternity/Child Care Leave? Expand dropdownTo receive information on the process to follow and required forms:
Academic APs, faculty and full-time lecturers should contact Academic Human Resources and all other employees groups should contact Staff Human Resources. If applicable, employees can also refer to the appropriate bargaining agreement. Please refer to your contract language.
Benefits-related questions Expand dropdownI am getting ready to retire; what do I do? Expand dropdownThe person who is retiring needs to send a letter of intent to their Department Head. What benefits come with my position? Expand dropdownView the different benefit plans in brief, based on employee class (i.e. admin, professional, faculty, etc.).
Miscellaneous Expand dropdownWhat is an MOU, and why do I need one? Expand dropdownThe contact person for all MOU questions is Patricia Henry ([email protected]). An MOU stands for a Memorandum of Understanding. It is a formal agreement between AHR, EMU-AAUP and a Faculty member. You would need to request an MOU if you have a Faculty member who is teaching an overload in the department. How do I obtain an employment verification? Expand dropdownThe contact person for employment verifications is Patricia Henry ([email protected]). Please submit your employment verification request for Faculty, Lecturers, or Academic APs in writing to 202 Boone Hall. How do I obtain an employment letter? Expand dropdownThe contact person for employment letters is Candice Hunter ([email protected]). Please submit your request in writing via email and detail what information you need in the letter. How do I change my name? Expand dropdownCome to 202 Boone Hall and bring the original copy of your new social security card with the name change. How do I change my address? Expand dropdownSend an email to [email protected]. Include your title and e-number along with the address to be changed. How do I nominate someone for Emeritus status? Expand dropdownThe form can be found on the Academic HR website.