The following is a list of frequently asked questions we receive at Academic HR.
Pay-related questions (from employee)
Please contact the Compensation Office for all pay-related questions at (734) 487-3430.
1. Why didn't I get a check?
Please contact your department secretary/support staff to follow-up. Your department will know when they submitted the necessary paperwork for processing as well as other key pieces of information that they will need to provide in order to resolve the situation.
2. How do I get a special check?
Please follow the special check guidelines on the Payroll website (http://www.emich.edu/controller/payroll/paspecialcheck.php) for complete information.
3. How do I change my pay options (12 months/8 months)?
Complete the Pay Options Form located in the Employment section of the forms page (www.emich.edu/ahr/forms.html) and
return to the Compensation Office in 140 McKenny before August 1st in order for the change to take effect at the beginning of the next academic year (September). This deadline date is in both the EMU-AAUP and EMU-FT contracts.
4. Why doesn't my W-2 match my base salary?
When calculating your calendar-year earnings, take into account any additional payments (overloads, honorariums, etc.), increases, and leaves that may have changed your income mid-year. Also keep in mind that salaries are not for a calendar year but rather an academic year (September-August).
If you still feel there is a mistake in your pay, please contact the Compensation Office at (734) 487-3430.
PAF/Pay questions (from department)
Please contact the Compensation Office for all PAF-related questions at (734) 487-3430.
1. When will a PAF be entered?
Please refer to the appropriate pay calendar for data-entry deadline dates for each pay period
( http://www.emich.edu/controller/payroll/pacalendars.php) There is a column on each calendar labeled "PAFs due to Staff/Academic HR". In order for a person to be paid on a particular date, the PAF must have been processed, received, and entered by the date in this column.
PAFs are entered for the first available pay after they are complete and received by AHR.
2. When will someone get paid?
Please refer to the following link to view the different pay schedules: http://www.emich.edu/controller/payroll/pacalendars.php
3. How do I get a clean PAF?
If you would like a clean, blank PAF for a current active employee, please contact the Compensation Office at (734) 487-3430.
If you would like a blank PAF for a new hire, you can find the form on our website in the Employment section of the forms (http://www.emich.edu/ahr/forms)
4. Someone is appearing on my labor distribution statements. How do I get
The most likely reason for this to occur is because this person was on your account at an earlier time and a PAF was never done to remove them. If this is the case, contact the person's home department to initiate the PAF. If this is not the case, contact the Compensation Office with your account information and the individual's E#.
E-mail-related questions (from department or employee)
1. How/when do I get my e-mail account?
Once you have turned in the original copies of the HR forms required for new hires, AHR will create an account for you within a week. You can check to see if your account has been created by going to the my.emich login page ( http://my.emich.edu/cp/home/loginf), click on "how do I get my
username and password?", click on your EMU role, and fill-in the required fields to retrieve your username and password.
If you are unable to do this, and your department indicated that all of your paperwork was turned-in over a week ago, contact the Compensation Office in Staff HR for assistance.
2. Why can't I assign a person as an “Instructor of Record”/Why don't I have a “Faculty” tab on my.emich?
This step is done through a Banner Student table that is handled by Records and Registration. Contact their office for further information.
Search-related questions (from applicant)
The contact person for all search-related questions is Candice Hunter ( firstname.lastname@example.org)
1. What is the status of my application?
After an applicant has submitted an application, they will receive an instant confirmation on screen with a confirmation number. The search committee will contact those candidates that are selected to be interviewed after they have reviewed and screened all application materials. The timeframe for this process varies between each search committee.
2. What positions are currently open?
Please direct any inquiries about open positions to the Academic HR website at http://www.emich.edu/jobs
3. I am interested in teaching part-time. Who do I need to contact?
Anyone interested in teaching part-time positions should contact your office. It is at the discretion of the department/school if they wish to accept applications for adjunct lecturer openings (if available).
Search-related questions (from department)
The contact person for all search-related questions is Candice Hunter (email@example.com)
1. How do we get reimbursed for search expenses?
Because of time restraints, we prefer if the department/school makes reimbursements to candidates and search committee members. Once the search has closed, the department/school can submit an expense transfer and Academic HR will return funds back to your account.
2. My position has been authorized, what is the next step?
The next step is to contact Candice Hunter and she will send you the Academic Search Guidelines and the forms that need to be completed during the process.
3. What is the target salary for the authorized position?
Target salaries are calculated in Academic HR. Once Academic HR has the target salary, the AVP communicates with your Dean, who then communicates the information to you.
4. We are ready to interview, what do we need to do?
You need to complete an interview pool recommendation form with the following information attached: the completed screening matrices of all qualified candidates and a rationale on why you want to interview these candidates. This form needs to be approved by Academic HR before you start the interviewing process.
5. We are ready to make an offer, what do we need to do?
You need to complete an appointment recommendation form, with the appropriate information attached. In addition, you must include the answers to the reference check questions that were asked. This form needs to be approved by Academic HR before an offer is made.
6. We have made an offer, and the search is closed. Do you need any additional paperwork?
You need to make sure that you have sent all paperwork on your new hire (vita, transcripts, employment application and signed offer letter).
Those with questions related to a leave of absence should be directed as follows:
Academic APs, faculty and full-time lecturers should contact Academic
All other employee groups should contact Staff Human Resources.
1. I am planning on taking a leave. What do I do next?
To receive information on the process to follow and required forms:
Academic APs, faculty and full-time lecturers should contact Academic Human Resources and all other employees groups should contact Staff Human Resources. If applicable, employees can also refer to the appropriate bargaining agreement.
2. How do I get information on a Maternity/Child Care Leave?
To receive information on the process to follow and required forms:
Academic APs, faculty and full-time lecturers should contact Academic Human Resources and all other employees groups should contact Staff Human Resources. If applicable, employees can also refer to the appropriate bargaining agreement. Please refer to your contract language.
1. I am getting ready to retire; what do I do?
The person who is retiring needs to send a letter of intent to their Department Head.
2. What benefits come with my position?
Please click on the following link to view the different benefits plans in brief, based on employee class (i.e. Admin. Professional, Faculty, etc.) :
1. What is an MOU, and why do I need one?
The contact person for all MOU questions is Patricia Henry (firstname.lastname@example.org).
An MOU stands for a Memorandum of Understanding. It is a formal agreement between AHR, EMU-AAUP and a Faculty member. You would need to request an MOU if you have a Faculty member who is teaching an overload in the department.
2. How do I obtain an employment verification?
The contact person for employment verifications is Patricia Henry (email@example.com).
Please submit your employment verification request for Faculty, Lecturers, or Academic APs in writing to 140 McKenny Hall.
3. How do I obtain an employment letter?
The contact person for employment letters is Candice Hunter (firstname.lastname@example.org).
Please submit your request in writing via email and detail what information you need in the letter.
4. How do I change my name?
Come to 140 McKenny Hall and bring the original copy of your new social security card with the name change.
5. How do I change my address?
Send an email to email@example.com. Include your title and e-number along with the address to be changed.
6. How do I nominate someone for Emeritus status?
The form can be found on the Academic HR website: http://www.emich.edu/ahr/forms.html