This document will outline how to remove documents from your LiveText Materials Inbox and your LiveText Reviews Inbox, while still keeping those documents for archival purposes. Remember, these files are stored online, and there is no reason to throw them away. You do not need to purge them from your account.
1. Understanding how documents are organized in LiveText.
Documents in LiveText are organized by applying labels to those documents. A document appearing in your Materials Inbox has an "Inbox" label applied to it. A document appearing in your Reviews Inbox has a "Reviews Inbox" label applied to it. Documents appearing under your Assessments label, have an "Assessments" label applied to them.
Labels are simply ways to view subsets of documents in your LiveText account - they act to filter documents to match the intent of the particular label. Labels are not the same as folders. If you use folders to sort documents on your computer, or paper documents in a file cabinet, those documents can only exist in one folder at a time. Using labels though, a document can have a number of labels applied to it. A document with an Inbox label, can also have a Winter semester label, as well as other labels you might create and apply to that document.
2. Using labels to aid in cleaning up your account.
During a semester, or perhaps after, you may want to "archive" documents from that semester. The process is quite simple.
Step 1: Create a new label.
A. Log into your LiveText account.
B. Click on "edit labels..." on the left side of the screen.
C. Click "Create" and choose "Label".
D. Give your new label a title, and perhaps a description. If you only taught one course, perhaps your new label would read simply "Winter 07 Materials ". If you taught multiple courses which used LiveText, you could create an appropriate label for each course: "EDMT 603 - FA 06", "SPGN 251 - WI 07", or "EDMT 747 - SP 07", for instance.
After you have entered a Title and (optionally) a Description, click the Save button. The new label now appears below the heading Labels on the left-hand side of your screen.
Step 2: Apply the new label.
Now that your new label appears on the left side of your screen, you can use it to your advantage, to clean up your Materials Inbox, Reviews Inbox, or other areas you wish to organize. For our example, we will clean up our Materials Inbox - the default location when you first log in, or when you click on My Desk.
A. From the list of documents in your Materials Inbox, select the documents to which you wish to apply your new label, by clicking the checkboxes to the left of those documents.
B. Click on the drop-down list Change label, and choose your newly created label. By selecting Change label, the selected documents will no longer appear in their current location. In this example, the documents will not be visible in your Materials: Inbox.
C. To see the results of applying the new label to your selected documents, click your label (Winter 07 Materials, in our example), where it appears below the heading Labels. Each of the documents that had been in their previous location, now appear when clicking on your new label.
If you ever need to restore documents to your Inbox you can simply click on All, under Materials, locate the document(s) you wish to appear in your Inbox, check the check box next to the document name, and from the Apply Label drop-down list choose Inbox.
This technique can be used to label all documents in your account, and to even apply multiple labels to your documents, should you desire.
