A. Membership, Term of Office, and Election
1. Each department in the College of Education shall have one (1)
voting representative on the COE Council for each ten (10) full-time
equivalent faculty (FTEF), or major fraction thereof.
2. Each year, prior to September 1, the dean of the College of
Education shall review departmental FTEF allocations and inform each
department head of the number of representatives to which the
department is entitled.
3. Department representatives shall be elected in a manner
determined by the department which they represent. The department
head shall notify the dean of the College of Education of each person
elected to the COE Council.
4. The term of office shall be for three years, beginning
September 1 and continuing through August 31, or until a successor is
elected. There is no limit to the number of terms that may be served.
5. A vacancy in office shall be declared by the dean of the
College of Education, and the department head notified, upon the
resignation of any member or the failure to attend three successive
meetings of the COE Council. A vacancy shall be filled by department
election. In such cases, the election shall be for the remainder of
the vacated term. The department head shall notify the dean of the
College of Education of the results of the election.
6. A representative who is unable to attend meetings for a term or
longer due to university-related commitments, including leave, shall
notify her/his department head. The affected department shall elect
an interim representative for the specified period of time and the
department head shall notify the dean of the College of Education of
the results of the election and the period of time involved.
7. Department heads in the College of Education shall serve as
non-voting members of the COE Council.
8. The dean and associate deans of the College of Education shall
be ex officio members of the COE Council, without vote.
B. Officers
1. There shall be a chair of the COE Council, elected from among
the faculty members of the COE Council. There shall also be a
secretary elected from among the total membership. Each shall be
elected by the COE Council for a term of two years or until a
successor is elected. The term of the chair shall begin in the fall
of odd-numbered years and the term of the secretary shall begin in
the fall of even-numbered years. In the absence of the chair, the
secretary will preside. In the absence of the secretary, the chair
shall appoint a substitute from among the COE Council membership.
2. The chair shall preside at all meetings and conduct meetings in
accordance with the latest edition of Robert's Rules of Order, except
as provided otherwise in this document.
3. The secretary shall be responsible for the maintenance of all
COE Council records, the distribution of agenda, preparing and
distributing minutes of meetings, notification to members of regular
and special meetings, and the provision to members of materials
necessary for effective participation in meetings. Such materials
must be received by COE Council members no less than two days before
each scheduled meeting.
4. The chair, the secretary, a member-at-large, and the dean of
the College of Education (who shall serve ex officio, without vote)
shall constitute an executive committee, with responsibility for
agenda building, meeting preparations, and the smooth functioning of
the work of the COE Council between meetings.
C. Meetings
1. The COE Council shall meet regularly during the fall and winter
semesters, ordinarily every other week, and during the spring and
summer terms as necessary. Special meetings may be called by the
chair or upon the written petition of five members of the COE
Council.
2. A quorum shall consist of a majority of the voting members.
A. Identification of Committees
The standing committees of the COE Council shall be (i) the
Committee on Basic Programs, (ii) the Committee on Advanced Programs,
(iii) the Committee on Professional and Affiliated Programs, (iv) the
Planning and Finance Committee, and (v) the Personnel Committee. In
the event that an item might appear to be within the province of two
or more committees (e.g., curricular matters related to the
speech-language impaired program), the chair of the COE Council, in
consultation with the dean of the College of Education, shall make a
determination of referral to only one committee.
B. Committee on Basic Programs.
1. Matters having to do with any Eastern Michigan University
initial preparation program for prospective teachers shall flow
through the Committee on Basic Programs (CBP).
2. The CBP shall elect a chair and a secretary from among its
membership.
3. The voting membership
of CBP shall consist of at least 20 but not more than 25 elected representatives,
broadly representing the "specialty studies" and "professional studies" components
of initial
teacher preparation programs at EMU. There shall be representatives
who are members of the faculty of the College of Education and
representatives who are members of the faculty of other EMU colleges.
Representatives will serve two-year terms, with no limit on the
number of terms that may be served. The voting membership of CBP
shall also include two students who are enrolled in an initial
teacher preparation program, selected in a manner determined by the
COE Council for a one-year term.
4. Soon after the beginning
of each even-numbered year, the dean of the College of Education, using the
most recently-submitted data
from the annual NCATE/AACTE report, shall devise and propose to the
COE Council for approval a membership classification scheme to be
implemented the following fall. Departments both inside and outside
the College of Education shall have representation on the CBP as
nearly as possible proportionate to the department's quantitative
involvement in the "specialty studies" and "professional studies" components
for the initial preparation of teachers. In some cases, a department will have
multiple representatives; in other cases, a
group of departments from related disciplines will share a
representative.
5. One associate dean of the College of Education, selected by the
dean of the College of Education, shall be an ex officio member of
CBP, without vote. The dean of the College of Education shall be an
ex officio member of CBP, without vote. Neither the associate dean
nor the dean shall be counted toward a quorum.
6. CBP shall have such standing subcommitees as may, from time to
time, be designated by the COE Council. Each standing subcommittee
shall have as its chair a CBP member elected by CBP and shall be of a
size and composition as determined by the COE Council. Membership of
standing subcommittees may include persons who are not members of
CBP, including students, faculty, administrators, and practitioners.
CBP shall have the authority to create its own ad hoc committees.
7. The COE Council shall adopt policies concerning the eligibility
for serving as a representative, the method of election of
representatives to the CBP, the constituencies to be represented, and
other aspects of the charge to and organization of CBP that are in
conformity with the contents of this document. In the absence of or
in addition to COE Council policy, the CBP may adopt other operating
policies.
C. Committee on Advanced Programs
1. Matters having to do
with any Eastern Michigan University
preparation program that is an "advanced" program for professional
education personnel (as defined by NCATE) shall flow through the
Committee on Advanced Programs.
2. The Committee on Advanced Programs shall elect a chair and a
secretary from among its membership.
3. The voting membership of the Committee on Advanced Programs
shall include representatives from programs both within and outside
the College of Education. Members shall serve two-year terms, with no
limitation on the number of terms served.
4. Soon after the beginning
of each even-numbered year, the dean of the College of Education, using the
most recently-submitted data
from the annual NCATE/AACTE report, shall identify the programs that
meet the definition under "1" above and shall notify the COE Council
and the departments involved. Each program so identified shall be
entitled to one representative to the Committee on Advanced Programs,
effective with the following fall.
5. One associate dean of the College of Education, selected by the
dean of the College of Education, shall be an ex officio member of
the Committee on Advanced Programs, without vote. The dean of the
College of Education shall be an ex officio member of the Committee
on Advanced Programs, without vote. Neither the associate dean nor
the dean shall be counted toward a quorum.
6. The Committee on Advanced Programs shall have such standing
subcommittees as may, from time to time, be designated by the COE
Council. Each standing subcommittee shall have as its chair a
Committee on Advanced Programs member elected by the Committee and
shall be of a size and composition as determined by the COE Council.
Membership of standing subcommittees may include persons who are not
members of the Committee on Advanced Programs, including students,
faculty, administrators, and practitioners. The Committee on Advanced
Programs shall have the authority to create its own ad hoc
committees.
7. The COE Council shall adopt policies concerning the method of
election of representatives to the Committee on Advanced Programs and
other aspects of the charge to and organization of Committee on
Advanced Programs that are in conformity with the contents of this
document. In the absence of or in addition to COE Council policy, the
Committee on Advanced Programs may adopt other operating policies.
D. Professional and Affiliated Programs Committee.
1. Matters having to do with any College of Education program (i)
at either the undergraduate or graduate level and (ii) that does not
fall under the responsibility of either the Committee on Basic
Programs or the Committee on Advanced Programs (i.e. those programs
of the College of Education that do not lead to a credential from the
Michigan Department of Education) shall flow through the Professional
and Affiliated Programs Committee.
2. The Professional and Affiliated Programs Committee shall elect
a chair and a secretary from among its membership.
3. The voting membership
of the Professional and Affiliated Programs Committee shall include a representative
from each program
identified in "1" above. Members shall serve two-year terms, with no
limitation on the number of terms served.
4. Soon after the beginning
of each even-numbered year, the dean of the College of Education shall identify
the programs that meet the
definition under "1" above and shall notify the COE Council and the
departments involved. Each program so identified shall be entitled to
one representative to the Professional and Affiliated Programs
Committee, effective with the following fall.
5. One associate dean of the College of Education, selected by the
dean of the College of Education, shall be an ex officio member of
the Professional and Affiliated Programs Committee, without vote. The
dean of the College of Education shall be an ex officio member of the
Professional and Affiliated Programs Committee, without vote. Neither
the associate dean nor the dean shall be counted toward a quorum.
6. The COE Council shall adopt policies concerning the method of
selection of representatives to the Professional and Affiliated
Programs Committee and other aspects of the charge to and
organization of the Professional and Affiliated Programs Committee
that are in conformity with the contents of this document. In the
absence of or in addition to COE Council policy, the Professional and
Affiliated Programs Committee may adopt other operating policies.
7. The Professional and Affiliated Programs Committee shall review
and recommend to the COE Council those non-College of Education
courses and programs that are referred to the College of Education
for input/comment.
8. The Professional and Affiliated Programs Committee shall have
such standing subcommittees as may be determined by either the
College of Education Council or the Professional and Affiliated
Programs Committee.
E. Planning and Finance Committee.
1. The Planning and Finance Committee shall represent the faculty
in all matters having to do with long-range planning and with
financial matters (including facilities, equipment, etc.) affecting
the College of Education. It shall assume the duties of the former
standing Finance Committee and the former ad hoc Long-Range Planning
Committee.
2. The Planning and Finance Committee shall elect a chair and a
secretary from among its membership.
3. The voting membership of the Planning and Finance Committee
shall consist of one representative from each department in the
College of Education. Members shall serve two-year terms, with no
limitation on the number of terms served.
4. One associate dean of the College of Education, selected by the
dean of the College of Education, shall be an ex officio member of
the Planning and Finance Committee, without vote. The dean of the
College of Education shall be an ex officio member of the Planning
and Finance Committee, without vote. Neither the associate dean nor
the dean shall be counted toward a quorum.
5. The COE Council shall adopt policies concerning the method of
selection of representatives to the Planning and Finance Committee
and other aspects of the charge to and organization of the Planning
and Finance Committee that are in conformity with the contents of
this document. In the absence of or in addition to COE Council
policy, the Planning and Finance Committee may adopt other operating
policies.
6. The Planning and Finance Committee shall have such standing
subcommittees as may be determined by either the College of Education
Council or the Planning and Finance Committee.
F. Personnel Committee.
1. The Personnel Committee shall represent the faculty in all
matters having to do with college-level review of credentials and
qualifications for recognitions and awards, in addition to such other
personnel-related responsibilities as may be assigned by the COE
Council. This Personnel Committee is a continuation of the Personnel
Committee under the 1982 College of Education input system document.
2. The Personnel Committee shall elect a chair and a secretary
from among its membership.
3. The voting membership of the Personnel Committee shall consist
of one elected faculty member from each department in the College of
Education. Members shall serve two-year terms, with no limitation on
the number of terms served.
4. The COE Council shall adopt policies concerning the method of
selection of representatives to the Personnel Committee and other
aspects of the charge to and organization of the Personnel Committee
that are in conformity with the contents of this document. In the
absence of or in addition to COE Council policy, the Personnel
Committee may adopt other operating policies.
5. The Personnel Committee shall have such standing subcommittees
as may be determined by the College of Education Council or the
Personnel Committee.
G. Structure.
Each standing committee shall hold regular meetings as required
effectively to complete its agenda. Each may establish a
sub-committee structure. All meetings shall be conducted in
accordance with the latest edition of Robert's Rules of Order, except
as specified elsewhere in this document or by formal policy of the
COE Council. A quorum shall consist of a majority of members.
H. Processing.
Ordinarily, the COE Council will consider a major business item
only after that item has been reviewed by one or more standing (or,
in some cases, ad hoc) committees. However, the COE Council may
consider an item without benefit of standing committee input or
recommendation if the COE Council determines that there is either (a)
great urgency for consideration of the item or (b) a standing
committee has had a reasonable period of time to provide input
related to or to make a recommendation on the item.
A. Records.
The official record of actions of the standing and ad hoc
committees and of the COE Council shall be the minutes of the group.
A copy of the minutes of all groups shall be maintained in the office
of the Dean of the College of Education, where they will be available
for inspection during normal working hours.
B. Agenda.
Proposed agenda items may be presented to any committee or to the
COE Council, through the chair of the group, by any EMU-affiliated
party inside or outside the College of Education. These parties
include, but are not limited to, individual faculty members, faculty
organizations or bodies, community advisory committees, individual
students, student organizations, department committees, department
faculties, department heads, deans and associate deans, and
university central administrators. The chair of the COE Council and
the executive committee are responsible for determining the
appropriateness of each item and scheduling it on the agenda.
C. Information.
In the process of discharging responsibilities, any standing or ad
hoc committee or the COE Council may hold hearings, invite testimony,
and otherwise gather data and opinion on the issue.
D. Recommendations.
Except in instances where the COE Council has specifically charged
a standing or ad hoc committee with the power to act in its behalf
and except for actions of the Personnel Committee where university
procedures or past practice call for routing of determinations
directly to the dean or to a university-wide office or body,
determinations of standing and ad hoc committees are to be considered
recommendations to the COE Council.
E. Minority Report.
If there is a formal minority report associated with any action of
a standing or ad hoc committee or the COE Council, this minority
report shall be transmitted, along with the majority report and
recommendation, to the next level of processing.
F. Unapproved committee items.
Committees shall return unapproved items to the originator.
However, the originator may have an unapproved item placed on the
agenda of the COE Council for further consideration.
G. Unapproved and approved Council items.
The COE Council shall approve or disapprove items in a timely
manner. Disapproved items are returned to the originator of the item
and, if the item has been reviewed by a committee, the chair of the
committee shall be informed of the COE Council action. When an item
is approved, it is forwarded to the dean of the College of Education.
H. Unapproved and approved items and the dean.
If the dean disapproves of an item presented by the COE Council,
the dean shall return it to the COE Council with a rationale for the
dean's disapproval. If the dean approves of an item, the dean shall
transmit it to the proper office or body for further processing in
accordance with the Agreement.
I. Policies.
Policies adopted by the COE Council in accordance with the
provisions for committee structures shall be considered as part of
this document.
