Approver Actions by Transaction Status

Because of the critical timing involved in the submission and approval of employee time sheets, early review of time sheet status is essential.

Note: When your time sheet is ready to submit for approval, it is important for you to carefully review it first to make sure the days, numbers, and earnings types are all correct. You will not be able to make any changes to the time sheet once it is submitted unless your Approver returns it to you for correction.

Follow these directions to review and your time sheet:

Not Started Status: The time sheet or leave report has not been opened.

  • Approver Actions - Contact your Superuser BEFORE the 11:59pm APPROVAL deadline and ask them to extract and submit the time sheet or leave report.
  • Superuser Actions - When requested, extract and submit the time sheet or leave report. The time sheet or leave report will now have a status. Notify the Approver/Proxy of the transaction status change. See Accessing "Not Started" Time Sheets and Leave Reports for more information.

In Progress Status: The time sheet or leave report has been opened.

  • Approver Actions - Contact your Superuser AFTER the 11:59pm SUBMISSION deadline and ask them to submit the time sheet or leave report.
  • Superuser Actions - When requested, submit the time sheet or leave report. The time sheet or leave report will now have a Pending status. Notify the Approver/Proxy of the transaction status change. See Submitting "In Progress" Time Sheets and Leave Reports for more information.

Pending Status: The time sheet or leave report has been submitted for approval.

  • Approver Actions - All Approvers or their Proxy must review and approve pending time sheets and leave reports BEFORE the 11:59pm APPROVAL deadline. See Reviewing and Approving Time for more information.
  • If corrections are necessary, time permits, and the employee is available, the Approver/Proxy should return the time sheet or leave report to the employee for correction; otherwise they can make the correction on behalf of the employee. See Returning Time Sheets and Leave Reports for Correction for more information.
  • Superuser Actions - No action is required.

Return for Correction Status: The time sheet or leave report was submitted but has been returned for correction.

  • Approver Actions - If the employee does not resubmit the time sheet or leave report, leaving you with enough time to review and approve it , contact your Superuser BEFORE the 11:59pm SUBMISSION deadline and ask them to submit the time sheet or leave report.
  • Superuser Actions - When requested, submit the time sheet or leave report. The time sheet or leave report will now have a Pending status. Notify the Approver/Proxy of the transaction status change. See Submitting "In Progress" Time Sheets and Leave Reports for more information.

Approved Status: The time sheet or leave report has been approved.

  • Approver Actions - No action required.
  • Superuser Actions - No action required.

Error Status: A time entry record contains one or more errors.

  • Approver Actions - No action required.
  • Superuser Actions - No action required.

Completed Status: The time sheet or leave report has been fully processed.

  • Approver Actions - No action required.
  • Superuser Actions - No action required.