Overriding a Time Entry

Overriding a time entry is performed by an Approver to correct a mistake on a time sheet or leave report when an employee cannot make the correction (e.g. not enough time or no internet access). The two most common types of time entry errors are:

  • incorrect hours entered into a correct earnings type
  • correct hours entered into an incorrect earnings type

Once an employee submits a time sheet or leave report, the status of the document changes to Pending. A time sheet or leave report must have Pending status before an Approver can override a time entry and make a correction to it. All corrections must be completed and time sheets approved before 11:59pm approval deadlines. See Approver Actions by Transaction Status for more information.

Follow these directions to override a time entry:

  1. Open the Summary page. See Accessing the Summary Page for more information.
  2. From the Summary page, click the Change Time Record link in the Other Information column for the time sheet or leave report you want to override.
    Overriding a Time Entry
  3. Make any necessary changes to the hours/time.See Bi-Weekly Employee (Time Sheet)- Adjusting Your Time and Semi-Monthly Employee (Leave Report) - Adjusting Your Time for more information.
  4. Add a comment to explain the changes you made.See Bi-Weekly Employee (Time Sheet) Leaving a Comment and Semi-Monthly Employee (Leave Report) - Leaving a Comment for more information.
  5. Click the Approve button.
    Overriding a Time Entry
  6. A Time transaction successfully approved message is displayed. Click the Previous Menu button.
    Overriding a Time Entry
    Note: The Summary page is displayed.