Purchasing Card Information
THE EMU PURCHASING CARD
The Purchasing Card Program includes two types of credit cards,
a corporate card and a declining balance card. The corporate card allows employees to make purchases for the general office as well as to make travel arrangements for University related business. The declining balance card also allow for these purchases, but is set up with a set spending limit which declines with each purchase and is not renewable.
There are no pre-established credit limits for the two types of
purchasing cards. This allows the divisional vice president to
establish limits to fit their employees purchasing requirements.
The typical limit on the corporate card is $5000 per month
with a $2500 single transaction limit. Divisional vice presidents may approve request
limits either higher or lower, depending on individual purchasing
requirements.
All purchases made with the Purchasing Card must be in accordance with Purchasing Policies and Procedures.
Use of the Purchasing Card may be revoked if the card is not properly used.
GENERAL INFORMATION
* The card is a JPMorgan Chase MasterCard that cannot
be utilized for personal purchases.
* The card is issued to authorized individuals. The
cardholder DOES NOT PAY THE BILL. There will be a consolidated,
direct bill charge to the University from JPMC. Each account
number associated with the cards will be charged, on a monthly basis,
for the expenses incurred.
* The card statement is mailed to the cardholder
on the second business day of each month.
* This card is the property of JPMC and
can be canceled due to misuse at any time by the Eastern Michigan
University Purchasing Department.
* Misuse of this card may result in disciplinary
action. The University’s Purchasing Department and/or Internal Audit
will conduct periodic reviews for proper card use.
The payment status of the card will not impact the cardholder’s personal credit status.
The cardholder is responsible for the appropriate use of the card.
The card should remain under the direct control of the designated user.
PURCHASING CARD SECURITY
You are responsible for the safekeeping of your card.
This card has your name on it, and is intended only for your use.
You are encouraged to keep it in a secure place.
Do not lend your card or give out your card number for others to use.
If your card is lost or stolen, immediately notify the JPMC Bank, using their 24-hour Customer Service number, 1.800.270.7760, and the Purchasing Department, at 734.487.6936.
PURCHASING CARD GUIDELINES
The card can be utilized for the following types of expenditures (CC – Corporate Card only):
* Conference registrations * Office Supplies
* Dues and Memberships * Hosting Expenses (CC)
* Subscriptions * Travel Expenses (CC)
* Printing * Repair Services
* Computer Supplies (Over $500, ICT approval) * Advertising (U Marketing approval)
* Maintenance Supplies * Miscellaneous Supplies
The card CANNOT be utilized for the following types of expenditures:
* Alcoholic Beverages * Animals
* Automotive Repairs (accident related * Radioactive Materials
* Entertainment * Cash Advances
* Controlled Substances * Contracts and Leases
* Cylinder Gases/Liquid Nitrogen * Weapons/Ammunition
* Equipment ($5,000 & 1 year life) * Gasoline (see below)
* Gifts (see below) * Personal Items
* Purchases involving trade of University property * Hazardous Materials
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