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Incompletes

Incompletes are strongly discouraged. The University policy on incompletes is as follows:

An incomplete (I) grade may be awarded only when a student has completed the majority of the work of a course and the student's work has been of acceptable quality ("C" or better for undergraduate students) but the required amount of work has not been completed because of illness, necessary absence, or other satisfactory reasons. It is never applied to poor work or nonattendance of class by the student. It means the student has informed the instructor of the reason for the requested incomplete, and the instructor has agreed to the request. If you receive a grade of incomplete (I) in a course, you should not re-register for the course. An (I) grade must be replaced by a grade within one calendar year from the end of the semester or session in which the grade was given. The initiative for removal of an incomplete rests with the student. If not converted by the end of the one-year period, the incomplete will remain as a permanent part of the student’s record.

The Program construes "illness, necessary absence, or other satisfactory reasons" to include:
(1) a death in your immediate family (meaning parents, grandparents, and siblings, and aunts, uncles, nieces, and nephews where the relationship is not more distant than first degree); (2) a documented illness, injury, or condition for which you are under a physician's care and which incapacitates you for an extended period of time; (3) being called to active duty in the United States Armed Forces during the term in which the incomplete is requested; or (4) other extraordinary circumstances which, in the judgment of the "instructor of record for the course", would prevent a reasonable person from completing the course requirements in a timely manner. Where the phrase instructor of record for the course is used in this policy, if the instructor of record is a member of the Program's adjunct faculty, then that phrase means both the adjunct faculty member and the Program Coordinator, and all requests must be delivered to, and permissions must be secured from, both the adjunct faculty member and the Program Coordinator.

Every request to take an incomplete must be in writing and must conform to the requirements subsection .30 of Rule 100, except that the ten-day limitation therein does not apply. Appropriate documentary evidence must be included. The written request must be delivered to the instructor of record for the course. Oral requests will not be considered. Permission from the instructor of record for the course must also be in writing. Except in cases of unforeseeable emergency, a request must be submitted prior to the close of the last week of regularly scheduled classes for the term in which an incomplete is being requested.

In all cases, the discretion to allow a student to take an incomplete is vested in the instructor of record for the course. It is the policy of the Program to exercise that discretion in favor of denying a request for an incomplete. The burden is on the student requesting the incomplete to demonstrate, by clear and convincing evidence, that he or she has satisfied the criteria for taking an incomplete. If the instructor of record for the course is a member of the adjunct faculty, then the determination of the Program Coordinator as to whether an incomplete will be granted shall be final.

The Program adheres strictly to the one-year completion requirement. Exceptions to this requirement will be considered only when a student is able to demonstrate extraordinary circumstances which, in the judgment of the instructor of record for the course, reasonably prevent the student from completing the course requirements within one year. Permission to extend the time for completion of an incomplete beyond the one-year period must be secured by the student from the instructor of record for the course and, pursuant to University policy, from the Associate Dean of the College of Technology. Every request to extend the period of completion beyond the one-year period must be in writing and must conform to the requirements subsection .30 of Rule 100, except that the-ten day limitation therein does not apply. The request must be delivered to the instructor of record for the course and the Associate Dean of the College of Technology. Permission from the instructor of record for the course and from the Associate Dean of the College of Technology to extend the time for completion must also be in writing.