Eastern Michigan University

Information Sharing and Confidentiality

Eastern Michigan University is committed to ensuring that all information regarding students with disabilities is maintained as confidential as required or permitted by law. Any information collected is used for the benefit of the individual. This information may include test data, grades, biographical history, disability information, performance reviews, and case notes.

Guidelines about the treatment of such information are rigorously followed and shared.

No one has immediate access to individual case files except Disability Resource Center staff. Any information regarding disability gained from medical examinations or appropriate post-admissions/hiring inquiry shall be considered confidential and shall be shared with others within the institution on a need-to-know basis only. For example, University faculty and staff do not have a right or a need to access diagnostic or other information regarding a student's disability; they only need to know what accommodations are necessary or appropriate to meet the student's disability-related needs. To protect confidentiality by assuring limited access, all disability-related information must be filed with the DRC. Furthermore:

  • Information in files will not be released except in accordance with federal and state laws, which require release in the following circumstances if an individual:
    1. states they intend to harm themselves or another person(s);
    2. reports or describes any physical abuse, neglect, or sexual abuse of children or vulnerable adults within the last three years (this includes the occurrence of abuse or neglect to the student if he or she was under the age of eighteen at the time of the abuse);
    3. reports the use of an illegal drug for non-medical purpose during pregnancy; or
    4. reports or describes sexual exploitation by counseling or healthcare professionals.
  • An individual's file may be released pursuant to a court order or subpoena.
  • An individual may give written authorization for the release of information when she or he wishes to share it with others. Before giving such authorization, the individual should understand the information being released, the purpose of the release, and to whom the information is being released. Information will not be released without consent unless required by federal or state law.
  • DRC will retain a copy of all information provided. If an individual wishes to have a record expunged, he or she must make a written request to the director who will decide whether it is necessary for the office to retain the record.
  • An individual has the right to review his or her own file.