Office of Financial Aid Office of Financial Aid

Enrollment/Withdrawals

Census Date

On the census date, enrollment is locked for federal and state grant* purposes. Any classes added or dropped after this date will not affect (increase or decrease) federal or state grant payments.

It is very important that students are registered for all of their courses by the census date. Students who are given permission to add classes after the University census date deadline will be responsible for their new tuition charges unless they have federal student loan eligibility.

*Please note that the census date sometimes corresponds to the 100% tuition refund date, but that is not always the case. For a complete listing of tuition refund deadlines by part of term, please click here.

 

Upcoming Census Dates
Semester Date
Summer 2016 Friday, May 13, 2016
Fall 2016 Friday, September 16, 2016
Winter 2017 Friday, January 13, 2017
Summer 2017 Friday, May 12, 2017

*University Grant, Pell Grant, Federal Supplemental Education Opportunity Grant (SEOG), Teach Grant and Michigan Competitive Scholarship


Enrollment

Fall and Winter financial aid offers for undergraduate students are based on assumed full-time enrollment, graduate student offers are based on assumed 3/4 time enrollment. Summer financial aid offers are based on assumed 1/2 time enrollment for all students. Students who plan to enroll in fewer hours than we assumed for fall, winter or summer should contact our office to determine the effect on scholarship and financial aid eligibility.

This chart reflects enrollment levels for Fall, Winter and Summer semesters.

FULL-TIME

¾ TIME

½ TIME

 Undergraduate

12 or more

9, 10, or 11

6, 7, or 8

 Graduate

8 or more

6 or 7

4 or 5

 

Return of Funds Policy for Title IV Aid Recipients Who Withdraw

The Higher Education Amendments of 1998, as well as the program integrity regulations in 2010, set forth regulations governing the treatment of Title IV funds when a student withdraws from an institution.

There are three types of withdrawals that fall under the return to Title IV (R2T4) federal calculation regulations:

1. Official Withdraws

The student contacts the Registrar’s Office to initiate an official withdrawal for a semester.

2. Unofficial Withdraws

If a student begins to attend class, receives federal Title IV aid, but then ceases to attend class without providing official notification to the University or if the student earns 0 credit hours in a semester, the Federal Government considers this to be an "unofficial withdrawal". For Title IV purposes, the withdrawal date for students who unofficially withdraw is considered to be the midpoint of the semester unless a documented last date of attendance can be determined. However, if the University determines that a student did not provide official notice of the intent to withdraw due to illness, accident, grievous personal loss or other circumstances beyond the student’s control, the University may use a date that is related to that circumstance. The refund rules for Title IV aid recipients who withdraw are then followed to determine the unearned portion of Title IV aid that must be returned to the appropriate aid program(s).

3. Modular Withdraws

If a student is enrolled in a standard, term-based program offered in modules and ceases attendance at any point prior to completing the payment period or period of enrollment. Unless the school obtains written confirmation from the student at the time of the withdrawal that he or she will attend a module that begins later in the same payment period or period of enrollment, the student is considered a modular withdrawal for Title IV purposes. If written confirmation of future attendance is received from the student but the student does not return as scheduled, the student is considered to have withdrawn from the payment period or period of enrollment and the student’s withdrawal date and the total number of calendar days in the payment period or period of enrollment would be the withdrawal date and total number of calendar days that would have applied if the student had not provided written confirmation of future attendance.

When a student is considered to have withdrawn, as described above, during an enrollment period in which they have begun attendance and received federal Title IV financial aid, Eastern Michigan University is required to determine the amount of earned and unearned Title IV aid. A student is only eligible to retain the percentage of Title IV aid disbursed that is equal to the percentage of the enrollment period that was completed by the student. The unearned Title IV aid must then be returned to the appropriate federal aid program(s). If more than 60% of the enrollment period has been completed by the student, no Title IV aid needs to be returned.
All Title IV aid will be included in the calculations outlined below. The following steps will be followed when determining the amount of Title IV aid to be returned upon withdrawal:

  1. Determine percentage of enrollment period completed by student. Divide the number of days attended by the number of days in the enrollment period. If the calculated percentage exceeds 60%, then the student has earned all Title IV aid for the enrollment period.
  2. Calculate the amount of earned Title IV aid. Multiply the percentage of the enrollment period completed by the total Title IV aid disbursed (or could have been disbursed as defined by late disbursement rules).
  3. Determine amount of unearned aid to be returned to Title IV aid program accounts. Subtract the amount of earned federal aid from the total amount of federal aid disbursed. The difference must be returned to the appropriate Title IV aid program(s).
  4. Return of Title IV funds by institution and student:
    • EMU will return all unearned Title IV aid.
    • The student will be responsible for any balance this return creates with EMU.
  5. Unearned Title IV Funds will be returned to federal programs in the following order:
    • Unsubsidized Federal Stafford Loans
    • Subsidized Federal Stafford Loans
    • Federal Perkins Loans
    • Federal Parent PLUS Loan/Graduate PLUS Loan
    • Federal Pell Grants
    • Federal Supplemental Educational Opportunity
    • Federal Teach Grants
    • Iraq and Afghanistan Grant

Example of a Title IV return of funds calculation for a Title IV recipient who is considered to have withdrawn:

Title IV Return of Funds
Amount
Institutional Charges
$5,000
Title IV Loans
$2,000
Title IV Grants
$1,000
Total Title IV Aid
$3,000

Student withdrew on 35th day of a 110 day enrollment period.
Percent Earned    35/110 = 32%
Percent Unearned 100% - 32% = 68%
Amount of Title IV aid unearned $3,000 x 68% = $2,040
EMU is responsible for returning unearned Title IV aid ($2,040 from above) and will return aid as follows:

  • Title IV Loans $2,000 (students remaining loan debt = 0)
  • Title IV Grants $ 40

The student is responsible for paying any EMU bill that results from this return.
The example shown above does not reflect every student refund situation that may exist.

Questions regarding the Return of Title IV Funds Policy for students who withdraw should be addressed to The Office of Financial Aid at fa_returns@emich.edu.
The University reserves the right to amend the Title IV Return of Funds Policy at any time in order to comply with Federal regulations.