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Business and Finance Division

Business and Finance Division

Cash Advance Procedures

 

Cash Advances are only given for University Group/Team Travel and Foreign travel where a purchasing card would not be practical.

 

Cash Advances must have the approval of the Divisional Vice President or his/her designee.

 

All Money and/or receipts must be reconciled and turned into the Accounts Payable Dept. within one week of recipients return or the next request, whichever is first. All expenses, amount of cash advance, and amount returned to University must be documented and submitted to Accounts Payable. Only original receipts will be accepted.

 

A second cash advance to the same person will not be approved until all previous cash advances are settled in full with Accounts Payable (an exception may be made for Athletic events that are scheduled for the same week by the same team).

 

Cash advance funds should not be used for Hotel Rooms, Chartered Busses, Airline/Train tickets. In most cases, these can be paid by p-card or directly to the vendor.