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Business and Finance Division

Business and Finance Division

Student Reimbursements

As with all manual requisitions, student related reimbursements must be routed through General Accounting.

 

All requisitions requesting reimbursements for students must contain student ID number and semester for which the reimbursement is applicable. (If the requisition is on-line this can be entered in the text field.)

 

General Accounting will forward the requisitions to financial aid for reviewFinancial Aid will review the requisitions and forward them according to the following criteria:

• If the requisition is for a reimbursement of tuition, fees, room or board it will be forwarded to Student Business Services.

• If the requisition is for anything except what is listed above, it will be forwarded to Accounts Payable

 

Student Business Services will credit the student account for the payment listed on the requisition. If this transaction creates a credit balance on the student’s account a refund will be issued to the student.

 

Accounts Payable, upon receipt of the requisition, will determine if the reimbursement is taxable according to current IRS guidelines and if determined to be taxable, will either issue a 1099 or add the taxable portion to the student employee’s W2 (whichever is applicable). Accounts Payable will then issue a check to the student.