Library Room Scheduling Guidelines

1. Library rooms are for the use of EMU administration, faculty and staff for academic purposes. Graduate Assistants may also reserve rooms, but only for teaching purposes. Teaching and course related use will always be given top priority.
   
   Library rooms may not be reserved for the use of outside groups and fee based events. These groups should contact the Student Center.
2. Client Services reserves the right to change bookings and will notify clients within a reasonable time.
3. Clients may request a maximum of four reservations per month.
4. Equipment requests must be made at least one week prior to the event. This will allow Client Services time to contact the client and confirm that the equipment will be available.
5. Clients who wish to use wall-mounted equipment and/or computer labs must receive training from the proper technical staff. Training may be scheduled between 8:00 a.m. and 4:00 p.m., Monday through Friday.
6. The reserved room will not be unlocked until the client responsible for the booking signs in with Client Services.
7. Arrangements for loading software on to Library computers must be made with the appropriate technical staff. Clients must assume all licensing and acceptable use responsibilities.
8. Student groups and organizations must have their faculty/staff advisors reserve rooms for their meetings. The faculty/staff advisor must sign in for access to the room and the faculty/staff advisor is responsible for the condition of the room.  Student groups and organizations will be billed for damages and/or additional cleaning.&
9. The client must obtain written permission from the University Library Administration and Client Services prior to arranging or requesting catering services for events booked in the library. Once approval is received, catering arrangements are to be made by the requestor through the University’s catering services.
10. The client responsible for reserving the room must take responsibility for returning the room to its original condition. Tables and chairs must be returned to their original position and trash must be placed in the appropriate trash cans.
11. Violation of above guidelines will result in loss of booking privileges. No bookings will be accepted until the infraction has been reviewed by Client Services and the University Library Administration.

Passed by University Library Faculty on November 16, 2006.