RefWorks -
Creating a Formatted Paper
AND Bibliography

Creating a Formatted Paper (with Embedded Citations) AND a Bibliography

RefWorks offers three ways to create formatted papers with embedded citations and an accompanying bibliography when using Microsoft Word:

1. Using One Line/Cite View
2. Using Write-N-Cite
3. Working Offline and Manually Putting References into a Paper

• Using One Line/Cite View

  To place citations in a paper using One Line/Cite View:

  1. Open your document in MS Word
  2. Place the cursor where the reference should be inserted. (If you want the citation to appear in a footnote or endnote, first create the footnote/endnote number in your word-processing program then place your cursor just to the right of the number.)
  3. In RefWorks, adjacent to the folder name toward the top of the page, change the Switch to: drop-down menu to One line/Cite View
  4. Click the Cite link next to the desired reference. A Citation Viewer window will open with the citation formatted in double brackets. The number to the left of the author's name is the reference number (Ref ID) RefWorks uses to identify this citation within your RefWorks account.
     Example: {{35 Picardi,Angelo 2001;}}
  5. To cite a second reference in the same location, click on the Cite link by any other reference.
  6. Click the Select Citation button in the Citation Viewer window.
  7. From the Edit menu in Citation Viewer, select Copy (Ctrl-C).
  8. Return to your MS Word document and select Paste from the word processor's Edit menu (Ctrl-V).
     The citation will be inserted in your paper within double brackets.
  9. To cite a particular page in the source, type /snn at the end of the content but before the semi-colon within the double brackets, replacing nn with the actual page number. See RefWorks In-Text Citation Switches.
     
     Example: Your citation is from the article "Why I (really) became a therapist" by Albert Ellis, in the Journal of Rational-Emotive & Cognitive Behavior Therapy vol. 22, no. 2 (2004), which runs from page 73 to page 77. You want to cite a quotation or idea from page 75 of the article.
  1. Use One Line/Cite View to insert the RefWorks reference number (Ref ID) in your MS Word document reference/footnote.
     {{27 Ellis,Albert 2004;}}
  2. Type /s75 between 2004 and the semi-colon.
     {{27 Ellis,Albert 2004/s75;}}
  10. Click on Clear in Citation Viewer before creating your next citation
  11. Save your document

  When you are ready to create your bibliography:

  1. Click on Bibliography in the Citation Viewer window or in RefWorks
  2. Choose an Output Style
  3. Choose Format Paper and Bibliography
  4. Browse for the document to format
  5. Click the Create Bibliography button
  6. Save your document. One Line/Cite View will automatically create a new document with Final in the file name. Save your document to the appropriate directory. If you need to revise your document, add more references, etc., be sure to do so in the original document (not the Final document).

  ALWAYS check your bibliography for accuracy.

• Using Write-N-Cite

  Write-N-Cite is a software utility that installs a Write-N-Cite button on your desktop as well as an icon on your MS Word toolbar and an MS Word menu option under Tools for launching Write-N-Cite. Before using Write-N-Cite, you must first download the Write-N-Cite utility from the Tools menu in your RefWorks account. Write-N-Cite is compatible with the following combinations:

  • Windows 98, ME, NT, 2000 and XP; Microsoft Word 2000 and up; Internet Explorer 5.0 and up.
  • Mac OS X version 10.3 or later; Microsoft Word for Mac 98 and up; and Netscape, Mozilla.

  At the present time Write-N-Cite will not work, and is not available, in computer labs on campus. It will work on single-user computers both on- and off-campus.

  Using Write N Cite From Off Campus

  When using Write-N-Cite from off campus you must follow the procedures below in order to be authenticated as a valid Eastern Michigan University user, even if you have successfully logged into your RefWorks account.
  1. Download the Write-N-Cite plug-in from the Refworks Tools menu
  2. In the Windows OS, click the Start button, highlight Programs, highlight the RefWorks folder, and click WNC Proxy configuration Utility
  3. In the box that appears for proxy server information type the following URL [note the 'https' preceding 'refworks']: http://ezproxy.emich.edu/login?url=https://www.refworks.com/Refworks/?WNC=true
  4. Click OK
     Note:  Mac users need to restart Write-N-Cite for this proxy configuration to take effect

  To place references in a paper using Write-N-Cite:

  1. Open your MS Word document
  2. Place your cursor where the reference should be inserted. (If you want the citation to appear in a footnote or endnote rather than in-text, create the footnote number in Word by selecting Insert/Reference/Footnote or .../Endnote. Then place your cursor just to the right of the number.)
  3. Click on Write-N-Cite in the Word toolbar
  4. Login to RefWorks if you have not already done so
  5. In the Write-N-Cite window, click on Cite next to the desired citation. The citation will be inserted in your paper within double brackets. The number to the left of the author's name is the reference number (Ref ID) RefWorks uses to identify this citation within your RefWorks account.
  6. To cite a particular page in the source, type /snn at the end of the content but before the semi-colon within the double brackets, replacing nn with the actual page number.
     
     Example: Your citation is from the article "Why I (really) became a therapist" by Albert Ellis, in the Journal of Rational-Emotive & Cognitive Behavior Therapy vol. 22, no. 2 (2004), which runs from page 73 to page 77. You want to cite a quotation or idea from page 75 of the article.
  1. Use Write-N-Cite to insert the RefWorks reference number (Ref ID) in your Word document reference/footnote.
     {{27 Ellis,Albert 2004;}}
  2. Type /s75 between 2004 and the semi-colon.
     {{27 Ellis,Albert 2004/s75;}}
  7. Save your document.

  When you are ready to create your bibliography:

  1. Click on Bibliography in the Write-N-Cite window
  2. Choose the desired Output Style. (If your paper includes citations within footnotes/endnotes, choose a pre-designed notes output style: Chicago Notes and Turabian Notes. If you wish to use another Output Style, either correct individual notes or use the Output Style editor and create a new Output Style for notes to your specifications.)
  3. Click Create Bibliography
  4. To see formatted footnotes in Word, change your Word document to Print Layout under View.  You do not need to view Print Layout if you just want to see the formatted in-text/list of references.
  5. Save your document. Write-N-Cite will automatically create a new Word document with Final in the file name. If you need to revise your document, add more references, etc., be sure to do so in the original document (not the Final document).
     
     Both Notes and Bibliography will be formatted according to the Output Style you selected. In the example above, your reference/footnote to page 75 of the article will display like this using the Turabian (Notes) output style:
     
     Ellis, Albert. "Why I (Really) Became a Therapist," Journal of Rational-Emotive & Cognitive Behavior Therapy 22, no. 2 (2004): 75.

  ALWAYS check your bibliography and in-text citations for accuracy.

• Working Offline and Manually Putting References into a Paper

  1. Create a list of RefWorks Ref IDs you plan to use for your paper
  1. Create a folder in RefWorks
  2. Add all the references you need to use for the paper to this folder
  3. Click on Export and select the folder you want to print
  4. Select Citation List, which includes the Ref ID, Author, Title and Year
  5. Click on Export to Text File
  6. Save and/or print the displayed file
  2. Insert those "Ref IDs" offline while writing your paper
  1. Open your MS Word document
  2. Place your cursor where you want to insert a citation
  3. Enter the Ref ID surround by two curly brackets. For multiple citations in the same location, separate Ref IDs with semi-colons.
     Example: {{16; 137}}
  3. Connect to RefWorks
  4. Click on Bibliography to format your paper and bibliography
  1. Choose an Output Style
  2. Choose Format Paper and Bibliography
  3. Browse for the document to format
  4. Click the Create Bibliography button
  5. Save your document. RefWorks will automatically create a new document with Final in the file name. Save your document to the appropriate directory. If you need to revise your document, add more references, etc., be sure to do so in the original document (not the Final document).

(Content adapted from RefWorks and the University of Wisconsin-Madison Library)