Staff Performance Evaluation Requirements

(Probation, Progress Review, Qualifying, and/or Break-in Periods)

University policy and our collective bargaining agreements provide "probationary", "qualifying" and "break-in" periods for EMU employees. Documented performance evaluations are required within these periods. Thereafter, documented performance evaluations are required annually. Non-bargained for AP and CC employees are employed under "at will" employment doctrine per EMU policy and therefore do not have a traditionally defined probation period. However, a "progress review" is still required.

Please note that in order to timely release unsatisfactory performers, or return them to University positions held prior to an internal transfer, evaluations must be completed prior to the expiration of the periods set forth below. If a release or return to a former position is not effected prior to the deadlines indicated, immediate action cannot be implemented, requiring that the applicable progressive disciplinary policy be utilized to address performance problems. Hiring authorities may seek extension of break-in and qualifying periods by request to the Director of Employee Relations.

Administrative Professional, Athletic Coaches and Confidential Clerical Staff (AP, AC, CC)

Progress Review	New Hires:	90 calendar days
	Internal Promotions: (upgrades or lateral transfers)	90 calendar days
Annual Review		End of each fiscal year (July - August)

Professional/Technical Staff (PT)

Probationary Period	New Hires:	Mid Probation: 90 calendar days Regular Probation: 180 calendar days
Qualifying Period	Internal Promotions: (upgrades or lateral transfers)	90 calendar days
Break-In Period	RIF Placement:	20 working days
Annual Review		End of each fiscal year (July - August)

Clerical/Secretarial (CS)

Probationary Period	New Hires:	Mid Probation: 90 calendar days Regular Probation: 180 calendar days
Qualifying Period	Internal Promotions: (upgrades)	90 calendar days*
		*Second review required at 120 days if evaluated at "rarely, occasionally or never" at 90 day review
Break-In Period	Lateral Transfers:	30 working days
	Demotions:	30 working days
Annual Review		On each anniversary date of hire

Food Service/Maintenance Staff (FM)

Probationary Period	New Hires:	180 calendar days
	Internal Promotions: (movement to any position)	20 working days
Annual Review		On each anniversary date of hire

Campus Police and Police Sergeants (CP, PS)

Probationary Period	New Hires:	12 months
	Internal Promotions:	90 calendar days
Annual Review		End of each fiscal year (July - August)

NOTE:
Mid-Probationary reviews should be completed within 90 days and regular probationary reviews within 180 days. Forms for regular probationary reviews will be forwarded to departments approximately one month prior to their due date. It is recommended that mid-probationary reviews be conducted for employees subject to the 20 or 30 working-days break-in periods, if performance problems are indicated. Forms can be forwarded to departments for this purpose upon request of the supervisor.

It is further recommended that the hiring authority contact their designated HR Consultant for assistance in properly completing the evaluation of any employee demonstrating performance problems during probationary/break-in periods.

Human Resources                                                             
Suite 140, McKenny Hall - 7-2275

 

Revised July 23, 2008