Eastern Michigan University

Glossary of Banner Codes and Fields

ABC | DEF | GHI | JKL | MNO | PQR | STU | VWXYZ

    • Academic Event: A list of academic events. The most current list of Academic Events can be found on the STVEVEN table.

      Academic Event descriptions and explanations are:

      • 60 hour Gen Ed Audit: An audit of general education requirements was done.
      • Articulation Agreement Ident: Student has reported following an articulation agreement. Contact Records/Registration for details.
      • Basic Studies ENGL 121 Waived: ENGL 121 general education requirements has been waived based on test score.
      • General Education Complete: General education requirements have been completed.
      • HS Phys Chem Completed: Student completed one year high school physics/chemistry with a C or better. Student may take on of the following instead of a chemistry or physics course to satisfy the physical science requirement in pre-FA07 general education: ASTR203, ASTR203/304, ASTR205, ASTR204/205, ESSC108/109, ESSC110, ESSC120, GEOL160.
      • L3A-LBC3-Event Attendance: 8 req.
      • L3P-LBC3-Event Participate: 1 req.
      • LBC - Self & Well Being: Student has completed and experience to satisfy LBC area 1.
      • LBC - Comm Service/Citizenship: Student has completed and experience to satisfy LBC area 2.
      • LBC - Cultural/Academic Events: Student has completed one cultural/academic event toward LBC area 3 (8 total required).
      • LBC - Professional Development: Student has completed and experience to satisfy LBC area 4.
      • LBC - Int'l & Multicultural: Student has completed and experience to satisfy LBC area 5.
      • LBC - Research: Student has completed and experience to satisfy LBC area 6.
      • Basic Studies Math Waived: Math required (pre-FA07 general education) waived based on test score.
      • Following FA 07 Gen Eds 30+ TR: Student following FA07 general education requirements - had 30+ transfer credits at time of entry.
      • Following FA07 Gen Eds: Student following FA07 general education requirements. Transfer status yet to be determined.
      • Following FA07 Gen Eds FTIAC: Student following FA07 general education requirements as a FTIAC.
      • Following FA07 Gen Eds MACRAO: Student following FA07 general education requirements - has completed MACRAO.
      • Following FA07 Gen Eds <30 TR: Student following FA07 general education requirements - has <30 transfer credits at time of entry.
      • Pre-1990 Basic Studies Version: Student following pre-1990 basic studies requirements. Contact Records/Registration for details.
      • Following Pre-FA07 Gen Eds: Student following pre-FA07 general education/PEGN210 requirements.
      • Quantitative Reasoning Choice: Student has option (in addition to MATH110/MATH110E) for FA07 general education Quantitative Reasoning requirements based on test score.
      • Quantitative Reasoning Waiver: Quantitative reasoning requirement (FA07 general education) waived based on test score.
      • Rpt Max (10) Near - Ltr Sent: Student approaching maximum of 10 repeated courses. See decision column for count of courses.
      • Rpt Max (10) Reached-Ltr Sent: Student reached/exceeded maximum of 10 repeated courses. See decision column for count of courses.
      • Rpt Policy Exception: Student receive exception to maximum of 3 attempts of a single course. Contact Records/Registration for details.
      • Teachers Preparation Candidacy (TPC)
    • Academic Standing: A per term status applied to a student's academic record, based on prescribed standards. The Academic Standing field is found on SGASTDN and SGASTDQ

      Academic Standing codes are:

      • OO/GO: Good Standing
      • DN/DP: Dean's List/Part-Time
      • DS: Dismissal
      • P1-P8: Probation
      • RA: Readmission
      • RN: Reinstalled
    • Alternate PIN: A six digit number used used during priority registration, if a student has been sent to collections, or if a student has less than 25 credit hours and needs to attend a General Education Advising session. This term specific PIN may need to be supplied by the student prior being allowed in to the registration system for add/drop activities. The Alternate PIN field is found on SPAAPIN
      Alternate PINs include:
      • FTIAC: new undergraduate freshman, transfer, or second bachelor students must contact the University Advising & Career Development Center (UACDC) at 734.487.2171 to schedule an advising session. Early College Alliance (ECA) program admits should contact the ECA office at 734.487.4290.
      • COLL: The student has been sent to collections. The student can call Student Accounting (734.487.3335) for more information.
      • DUAL: High School dual enrolled students must call the University Advising & Career Development Center (UACDC) at 734.487.2171 to schedule an advising session.
      • FTIACW: First semester freshman who wish to withdraw from a class must contact the University Advising & Career Development Center (UACDC) at 734.487.2171.
      • 111111 – 999999 and 123456: These are issued to students with priority registration such as athletes, honors students, and graduate assistants.
    • Application Decision Code: Describe the admissions decision. 
      Application Decision codes are:
      • 20: Undergraduate/Graduate Regular Admit
      • 21: Undergraduate ESL Admit
      • 22 MONY: Undergraduate/Graduate Admit Pending I-20 needs financial information(is used for an academic admit for a person that requires an I-20 and has submitted all required documents EXCEPT the financials. This admit code will not allow a person to register. After the financials are submitted and approved, the I-20 will be issued and the admit decision code will be changed to one that permits registration.)
      • 23 MONE: Undergraduate/Graduate ESL Admit Pending I-20 needs financial information (is used for an academic admit for a person that requires an I-20 and has submitted all required documents EXCEPT the financial information. This admit code will not allow a person to register. After the financial information is submitted and approved, the I-20 will be issued and the admit decision code will be changed to one that permits registration. This person is being admitted with an ESL requirement.)
      • 30: Undergraduate Spec Athletic Admit
      • 34: Undergraduate Special Admit (don't meet admissions criteria, but admitted anyway)
      • 50: Graduate Cert Program Admit - Graduate Certificate Program
      • 51: Graduate Condition 1 Admit - Curriculum Deficiencies
      • 52: Graduate Condition 2 Admit - senior; must show proof of graduation
      • 53: Graduate Condition 3 Admit - ESL
      • 54: Graduate Condition 4 Admit - GPA not met
      • 60: Graduate Cert Program Admit - Already admitted and registered
      • 61: Graduate Condition 1 Admit - Already admitted and registered
      • 62: Graduate Condition 2 Admit - Already admitted and registered
      • 63: Graduate Condition 3 Admit - Already admitted and registered
      • 64: Graduate Condition 4 Admit - Already admitted and registered
      • 70: Undergraduate Regular Admit - Already admitted and registered
      • 71: Undergraduate ESL Admit - Already admitted and registered
      • 72: Undergraduate Spec Athletic Admit - Already admitted and registered
      • 75: Undergraduate Special Admit/insignificant - Already admitted and registered
      • 90: Application Withdrawn
      • 91: Application Updated
      • 92: Application Reactivated
      • 93: Cancelled by Applicant
      • 94: Application too late
    • Attribute: Identifies linked sections (e.g., LKL1, LKB1, and LKL1), general education courses (i.e. GEWI), and honors sections (i.e. HNRS). The Attribute field is found on SSADETL.
    • Bulletin Academic Year: Calendar year in which the degree is being sought. This is used during the degree audit to track a student against the requirements under the correct bulletin (i.e. catalog) for their degree. The Bulletin Academic Year field is found on SHADEGR and SHADGMQ.
    • Building (Rm and Bldg): A physical structure where a class or event is held. See Building Codes for a list of buildings. The Building and Room fields are found on SSASECT.
    • Course Reference Number (CRN): A Course Reference Number (CRN) is a five digit number that uniquely identifies each course section within a specific term. The CRN field is found on SSASECT
      CRN codes start with:
      • Fall: 1
      • Winter: 2
      • Spring: 3 (No longer in use - effective 2012)
      • Summer: 4 (No longer in use - effective 2012)
      • Summer: 5
    • Campus: The grounds or property where a class or event is held. Campus codes are used to a) distinguish Main Campus sections from Distance Education sections and b) ensure that students are assessed the correct tuition rates based on the course level (assessment of fees). The Campus field is found on SSASECT.

      You will only use the Main Campus codes (except for the M code) when creating sections. These codes are associated with the course number. Selecting the incorrect code will assess incorrect fees to the section.

      All other campus codes are used when creating sections offered through Extended Programs & Educational Outreach (EPEO). These sections are created and maintained by EPEO. Only the campus codes for EPEO appear in print in the Class Schedule Book; the campus code is blank for all other sections.

      Main Campus codes include:
      • M1: All sections from 000 - 499 level courses
      • M5: All sections from 500 - 699 level courses
      • M7: All sections from 700 - 999 level courses
    • CAPP Areas for Prerequisites: When creating a section, this field is checked if prerequisites exist for the course. The CAPP Areas for Prerequisites field is found on SSASECT.
    • Corequisite Sections: Corequisites are used to "link" sections with different subject codes and course numbers. Creating corequisite sections forces the student to register for all the sections concurrently.
    • Course Status (Crse Stat): Indicates whether the student or University staff registered for a certain class. It also indicates if the class has been canceled or if the student has been dropped/withdrawn from the class. The Course Status field is found on SFASTCA.

      Course Registration Status codes are:

      • A1: Administrative Drop @ 100% Refund
      • A2: Administrative Withdrawal @ 25% Refund
      • A5: Administrative Withdrawal @ 50% Refund
      • AD: Administrative Drop
      • AU: Audit Course
      • CA: Cancelled Class
      • DC: Drop Course
      • DD: Drop Delete - University staff dropped the student from the class via INB (Banner) within the 100% drop period.
      • DW: Web Drop - The student dropped the class via My.Emich/Self Service within the 100% drop period.
      • RE: Registered- University staff registered the student in the class via INB (Banner).
      • RW: Web Registered - The student registered for the class via My.Emich/Self Service.
      • WA: Individual Withdrawal with 'W' Grade
      • WD: Withdraw from Term 100%
      • WL: Waitlist
      • WP: Individual Withdrawal by Petition - 'W' Grade
      • WW: Total Withdrawal with 'W' Grade
    • Credit Hours (Section Cr Hrs): The number of credit hours assigned to a section. The Credit Hours field is found on SSASECT and contains a default value.
    • Cross List: Sections that are sharing room space need to be cross listed. A maximum enrollment for each section along with an overall maximum enrollment for the cross list must be set. The Cross List field is found on SSASECT and SSAXLST.

      Cross List caveats include:

      • Sections with shared meeting space that are not cross-listed will not import into the R25 Scheduling system.
      • Cross-listed sections that do not have a maximum enrollment set will not allow registration.
      • Cross-listed sections that do not have a maximum enrollment set will not import into R25 Scheduling system.

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    • Error Flags: Indicates if any errors were encountered in the registration. The Error Flags field is found on SFASTCA.

      Error Flag codes are:

      • L: Not currently being used by EMU (course status is designated as a wait list status)
      • D: Course has been dropped and is eligible to be deleted
      • F: An error such as a major restriction occurred that disallowed registration
      • O: An override was used when registering for the course
    • Gradable (Grd Ind): Indicates whether a section is graded. The Gradable field is found on SSASECT and is linked to grade sheets and is checked unless the section is a lab or recitation with no grade and no credit hours attached. 
    • Graduation Status: Indicates if the student has received their degree. The Graduation Status field is found on SHADEGR.

      Graduation Status Code:

      • APL: Applied to Graduate
      • CON: Conferred to Graduate (Given formally or officially)
      • DEN: Denied to Graduate
      • DFR: Deferred by Student
      • ELG: Eligible Teacher Certification

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    • Grade Mode (GD Mode): The way in which a course is graded. The Grade Mode checkbox is found on SSASECT, is used for Honors section only and must be blank for all other sections.

      Grade Mode codes are:

      • N: Normal
      • A: Audit
      • H: Honors
      • P: Pass/Fail
      • C: Credit/No Credit
      • S: Student Teaching
    • Hold: A student record hold can prevent registration, receipt of transcripts, etc. The most common holds are for overdue student accounts, parking fines, library fines, health service fees, and telecom charges. If a student has a hold that prevents registration, they must contact the office that placed the hold and take care of the issue before they can register. The Holds field is found on SOAHOLD. The most current list of Hold codes, who placed them, and what they impact can be found on the STVHLDD table.

      Hold codes that restrict registration include:

      • AT: Athletic
      • BU: College of Business (COB) Graduate (GR) Hold
      • CA: Assign to Collection Agency
      • CR: Collection Registration Block
      • DQ: Delinquent Payment Plan
      • EI: ESL Intensive English
      • EP: ESL English Proficiency
      • GS: Grad School Administrative
      • HG: No proof Graduation
      • HL: Holman Success Center
      • IS: International Student Administ
      • PA: Past Due Apartment Rent
      • PD: Past Due Account
      • PL: Pas Due Perkins Loan
      • PR: Probationary Student
      • PS: Past Due University Short Term Loan
      • PX: Perkins Exit Interview
      • RC: Returned Checks
      • RR: Records and Registration
      • SB: Second Bach Program Advising
      • SJ: Student Conduct & Comm Standards Appeal
      • SS: Student Conduct & Comm Standards

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    • Level: Indicates the level of the student and the level of coursework. See Academic Level Codes for a list of level codes. The Level field is found on SAAADMS and SGASTDN.
    • Linked Sections: Linking is used to connect lecture, lab, and/or recitation sections which must be registered for concurrently. Creating linked sections forces the student to register for more than one section of the same course. Only sections with the same term, subject code, and course number can be linked.
      Linking sections requires you to enter three (3) codes, for each of the sections you are linking together:
      • Link Identifier: This two character code is a section's (non-unique) ID number. The Link Identifier field is found on SSASECT.
        • Multiple sections can have the same Link Identifier code.
        • The first character describes the section's schedule type:
          • L: Lecture
          • B: Lab
          • R: Recitation
        • The second character is a number (0-9) that groups or links all the desired sections together.
      • Link Connector: This two character code references the Link Identifier of any sections that that are linked to the current section. The Link Connector field is found on SSADETL.
      • Attribute: This four character code has two parts, the code LK followed by the current section's Link Identifier code. The Attribute field is found on SSADETL

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    • Maximum (Enrl Max): This is the maximum enrollment limit for a section. The Maximum field is found on SSASECT and if not set, registration will not be permitted.
    • Outcome Status (Degree): Indicates where the student is in the degree process. The Outcome Status field is found on SHADEGR and SHADGMQ.

      Outcome Status codes are:

      • AW: Awarded
      • SO: Sought
      • PN: Pending (Applied for but degree not yet awarded).

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    • Prerequisite: A preliminary requirement that must be met before registration in a particular course is allowed. Prerequisites are found on SMAAREA and on the My.Emich Faculty tab, under the Course/Class Schedule Information Menu link.
    • Part of Term (P/T): These codes identify the start and end dates for a section. Each semester will display its own set of codes. If needed, change the start and/or end dates to reflect the actual dates for the section; however, if even one student is enrolled, you will not be allowed to change the dates. Instead, you must cancel the section and then create a new section with the correct dates. If none of the Part of Term codes matches the desired dates, please contact Records and Registration. See Terms/Parts of Term for a current list of codes. the Part of Term field is found on SSASECT.

      The following is impacted if the Part/Term is not set up correctly (e.g., modified dates span terms),

      • Student registration
      • Add/drop deadlines
      • Withdrawals
      • Tuition refunds
      • Classroom scheduling
      • Online grade submission
    • Permissions: Permissions give authorization for a student to register for a restricted class. Common permissions include overriding enrollment limits, department permissions, and prerequisites. Permissions are found on SFASRPO.
      Permission Codes are:
      • All: Overrides everything
      • DUPL: Allows a student to register for two or more sections with the same course number (e.g., independent study)
      • EL: Overrides enrollment limit (Maximum number of students in a course)
      • IPREG: Web registration is over, but the student can register in- person at the Registration office (Note: Registration is not automatic. Students must contact Registration.)
      • PE: Rescinds the IPREG offer
      • PR: Overrides all prerequisites, but not corequisite's
      • PRRE: Overrides all prerequisites and restrictions
      • RE: Overrides all restrictions
      • LINK: Overrides course links (e.g., allows a student to register for a lecture section without being required to register for the linked lab section.)
      • CO: Overrides corequisite requirements, but not prerequisites
      • WL: Overrides waitlist status (Note: Registration is not automatic. Students must contact Registration.)
    • Print: Indicates whether a section will be included in the PDF version of the schedule book, posted on the Registrar's website. Due to schedule book page limitations, only print one section for each Special topics with no subtitle, Independent Study, Thesis, Cooperative Education, etc. course. The Print checkbox is found on SSASECT and is checked by default.
    • Residency: Where an applicant/student resides for the purposes of determining application status and tuition assessment rate. the Residency field is found on SAAADMS and SGASTDN.

      Residency codes:

      • M: Michigan
      • N: Non-Resident
      • R: Michigan/Ohio Reciprocal
    • Restrictions: A requirements that must be met before registration in a particular course is allowed. Restrictions are found on SSARRES.

      Restrictions are:

      • College
      • Major
      • Class
      • Level
      • Campus
      • Degree
      • Program
    • Room Attribute Preferences Code: A pre-approval code designated to each college for scheduling rooms that have been assigned to a college/department and approved for pre-scheduling. Room assignments for sections marked with a pre-approval code will not be overwritten by the automated S25 room scheduler.

      The pre-approval codes are:

      • AAF: Academic Affairs
      • CAS: College of Arts & Sciences
      • COE: College of Education
      • CHHS: College of Health & Human Services
      • COT: College of Technology

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    • Schedule Type (Schl Type): Identifies a section as face-to-face, fully online, or something in-between. It also identifies a section as a lecture, lab, independent study, etc. If you do not have the appropriate Schedule Type code available to choose from in the list of values for a particular course, contact the Office of Records and Registration. See Schedule Types for a list of schedule types for more information. The Schedule Type field is found on SSASECT.

      Schedule Type categories are:

      • Face-to Face Courses: Face-to-Face courses meet 100% as a face-to-face course and do not use Internet (Web-based) tools to supplement the course.
      • Fully-Online Courses (Scheduled by EPEO Only): Fully-Online courses are delivered 100% through the Internet. All instruction and interactions occur online within a course management system (i.e. eCollege). Since students need to be aware of Internet requirements and additional program fees prior to registration, Fully-Online courses must be scheduled through Extended Programs & Educational Outreach (EPEO).
      • Hybrid Courses: Hybrid courses are a combination of face-to-face and online instruction. A portion of the face-to-face instruction time is replaced with online instruction through a course management system (e.g., eCompanion). Since student need to be aware of Internet requirements and any additional program fees prior to registration, Hybrid courses should be scheduled in Banner, by your department, prior to student enrollment.
      • Web-Enhanced Courses: Web-Enhanced courses meet 100% as a face-to-face course and use Internet (Web-based) tools (i.e. eCompanion, eReserves, and My Courses) to supplement the course. Faculty/Instructors may use online tools to communicate, complete assignments, view grades, and a variety of other functions that aid the teaching and learning process. Since students need to be aware of Internet requirements, Web-Enhanced courses should be scheduled in Banner, by your department, prior to student enrollment using a schedule type.
      Section: A section is an instance of a course. Section details are found on SSASECT

      Changing/Modifying vs. Deleting vs. Canceling a Section:

      • Changing/Modifying: Before the class schedule book has been imported into R25, any section information can be changed/modified. Once students have enrolled in a section, you can change/modify the section instructor or enrollment maximum; however, you must cancel a section when the modification impacts the student such as campus, building, room, date or time changes
      • Deleting: Before the class schedule book has been imported into R25, during the schedule setup phase, sections that will not be offered for the term should be deleted; however, once the schedule book has been imported into R25, sections must be cancelled instead of deleted. If a section is deleted from Banner (INB) after it has been imported into R25, it will need to be manually deleted from R25.
      • Canceling: You will not be able to cancel a section in which students have already registered. When canceling a section, the students must be manually dropped by Records and Registration. Students are not notified by Records and Registration when a section is cancelled; therefore, the academic department is responsible for contacting the students to notify them the section is cancelled and whether or not a new section is available.
    • Section (Sec): This number helps identify a instance (section) of a course. The Section field is found on SSASECT.

      Section number syntax:

      • Section numbers should not be duplicated within the same course. Duplicate number will make it more difficult to locate and fix R25 section errors and to search for room availability.
      • You can only copy the "0" section when creating new sections of a course, therefore you should always have one "0" section for every course. Once the section has been copied, section numbers should then be changed so you do not have duplicate "0" sections for a course in a term.
      • Section numbers should be set using the following convention: 0, 001, 002, 003, 004, etc. if you number your sections this way, they will appear in order when performing searches in Banner. 
    • Special Approval (Perm/Department Permission): Students will be unable to register for a section requiring department permissions until they secure authorization from the proper academic department. The Special Approval field is found on SSASECT.

      Special Approval codes are:

      • DP: Department Permission Required
      • CE: Extended Programs & Educational Outreach Permission Required
    • Status (Stat): Determines if a section allows registration and describes the student group that can register for the section. The most common status codes are Active (A) or Cancelled (C); however; there are several status codes available. Sections with an A are open to the general population, provided course restrictions and prerequisites requirements are met. To restrict registration to a section using one of the less common codes (i.e. E, F, H, or P), you must also request a section restriction be added by Records & Registration or the Honors College (for Honors sections only).The Status field is found on SSASECT.

      Status codes:

      • A: Active - Appears in the Schedule Book and allows registration.
      • C: Cancelled - Does not appear in the Schedule Book or allow registration.
      • E: CSIE (Creative Scientific) Program - Appears in the Schedule Book and allows registration.
      • F: First Year Seminar (aka FIGS) - Appears in the Schedule Book and allows registration.
      • H: Honors - Appears in the Schedule Book and allows registration.
      • P: PASS (Promote Academic Survival & Success) - Appears in the Schedule Book and allows registration.
      • R: Residential Cohort
      • S: Shelved - Does not appear in the Schedule Book or allow registration.
    • Student Status: Indicates whether a student is currently enrolled or has not been enrolled at EMU during the last eight semesters, due to graduation or other reasons. The Student Status field is found on SGASTDN.

      Student Status codes are:

      • AS: Active Status - An individual who has been enrolled at EMU during the last eight semesters.
      • IS: Inactive Status -an individual who has not been enrolled at EMU during the last eight semesters.
      • IG: Inactive Due to Graduation -an individual who has not been enrolled at EMU during the last eight semesters due to graduation.
    • Student Type: Indicates whether the applicant/student is a new (first time in any college/university), transfer (from another college/university, or continuing (EMU) student. The Student Type field is found on SAAADMS and SGASTDN.

      Student Type codes are:

      • C: Continuing
      • T: Transfer
      • N: New Student - First Time in Any College
      • O: Undeclared
      • U: Unclassified
    • Term code: Indicates the academic year and semester. The Term field is found on SSASECT.

      Semester Codes are:

      • Fall: 10
      • Winter: 20
      • Spring: 30 (No longer in use - effective 2012)
      • Summer: 40 (No longer in use - effective 2012)
      • Summer: 50

      Examples of Banner term codes:

      2010-2011 Academic Year

      • Fall 2010 = 201110
      • Winter 2011 = 201120
      • Spring 2011 = 201130
      • Summer 2011 = 201140

      2011-2012 Academic Year

      • Fall 2011 = 201210...
    • Title field: Section titles are used to indicate the course topic and no other purpose. These titles will display on student transcripts; therefore, they must be entered in a professional manner. You can request that additional text be added to a section. This text will display in the printed schedule book; however, it does not display in My.Emich. To request section text, email Records and Registration with the text you want added to the section or if you are not sure a course is eligible for a title change. The Title field is found on SSASECT.

      Title field data standards:

      • Only courses such as Special Topics, Independent Studies, Thesis, dissertation, Seminar, etc. are allowed to have title changes. Contact the Office of Records & Registration if you are not sure if you can changes a section title.
      • Check to be sure that the title is spelled correctly and is in proper case (it should not appear in all capitals or all lower case).
      • Do not use periods after word abbreviations.
      • Watch abbreviations to be sure they are appropriate.
    • Tuition and Fee Waiver - Indicates whether a section is exempt from normal tuition and fee assessment rules. The Tuition and Fee Waiver checkbox is found on SSASECT and is not checked by default. This field is maintained by the Student Business Services (SBS) Office.

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    • Voice Response and Self-Service Available (Web Ind): Indicates whether a section is available for registration via the Self Service channel in My.Emich. The Voice Response and Self-Service Available checkbox is found on SSASECT and is checked by default.
    • Wait List (Wait) Maximum: The maximum wait list allowed for a section. The Wait List Maximum field is found on SSASECT.

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