Eastern Michigan University

Multiple Indexing a Document

Use the AppXtender Document Manager to apply multiple indexes to a document. There are two methods to apply multiple indexes: a) Copy the document and then apply a separate index to each copy of the document or b) Apply multiple indexes to the same document. Copying the document will require more maintenance, since each copy is separate and distinct from other copies of the document. This maintenance may make applying multiple indexes to the same document; however, when you delete a document with multiple indexes associated with it, all of the indexes associated with the document are deleted.

Copy Document | Apply Multiple Indexes

Copy Document

Follow these directions to copy a document:

  1. Locate the document you want to work with. See Searching for Documents for more information.
  2. Click Document from the menu bar, then select Copy or Move Pages from the displayed menu list.
    Indexing a Batch (Documents)
  3. The Copy or Move Pages window is displayed. Click to check the Index new Batch document checkbox.
  4. When you are finished, click the Copy button.
    Indexing a Batch (Documents)
  5. The batch index toolbar is displayed. Index the document and save your work. See Indexing a Batch for more information.
    Indexing a Batch (Documents)
  6. Repeat this process until all desired copies of the document have been indexed.

Apply Multiple Indexes

Follow these directions to apply multiple indexes to the same document:

  1. From the batch, index the document and save your work. See Indexing a Batch for more information.
  2. An ApplicationXtender window asking "Would you like to add more indexes?" is displayed. Click the Yes button.

    Note: This will allow you to apply multiple indexes to the same document. It is important to note that if you delete the document, it will delete all indexes associated with the document.
    Indexing a Batch (Documents)
  3. The batch index window is displayed. Index the document and save your work. See Indexing a Batch for more information.
    Indexing a Batch (Documents)
  4. Repeat this process until all the desired indexes are applied to the document.