Eastern Michigan University

EagleMail to Google Apps Account Migration Guide

All student EagleMail accounts are being migrated to Google Apps by early June 2014. Faculty can opt-in to Google Apps anytime as a replacement to the current EagleMail (Zimbra) system. The Division of Information Technology (I.T.) will migrate your EagleMail messages and mail folders to Google Apps. You are responsible for migrating your EagleMail calendar, contacts, and briefcase content to your Google Apps account. EagleMail tasks, filters, preferences, Zimlets, tags, and flags cannot be migrated.

Note: Student EagleMail accounts will be locked, but will remain available until 10/01/2014.  You must contact the IT Help Desk to have your EagleMail account unlocked and then manually migrate the content prior to 10/01/2014. Any eligible and desired EagleMail data (i.e., calendar events, address book contacts, and briefcase files) must be migrated to a Google Apps account before this date or risk permanent data loss.

Email Preparation

Google Apps enforces an account quota of 30GB and a maximum individual message size of 20MB. Before I.T. can migrate your mail from EagleMail to Google Apps, you must reduce the size of your EagleMail account below 30GB. With this in mind, we recommend completing the following steps to prepare for the migration of your mail from EagleMail to Google Apps:

  1. Identify EagleMail messages over 20MB and download any desired attached files
  2. Reduce an EagleMail mailbox folder hierarchy to 5 levels deep
  3. Reduce the size of your EagleMail account below 5GB

Calendar, Contacts, and Briefcase Migration (Within 30 days of Google Apps account creation)

As stated above, you are responsible for migrating your EagleMail calendar, contacts, and briefcase content to your Google Apps account. Follow these directions to export them from EagleMail and import them into Google Apps: