Vacation
| Effective Date: |
02.25.1987 |
Revision Date: |
|
| Chapter Name: |
Employment
/ Affirmative Action |
Policy Number: |
3.2.4 |
| Policy Name: |
Vacation |
| A
PDF version of this policy is available
via this link. |
Vacation pay is based on an employee's months of
continuous service and shall accrue in accordance
with the following schedule:
Clerical-Secretarial and Maintenance-Food
Service
3.6923 hours every two week period for the first
twelve (12) months of continuous service. (12 days
per year).
4.6154 hours every two week period for the thirteenth
(13th) month through the ninety-sixth (96th) month
of continuous service. (15 days per year--2nd through
8th year).
5.5385 hours every two week period for continuous
service for the 97th month and for any month of
continuous service through the 143rd month of continuous
service. (18 days per year--9th through 11th year).
6.1538 hours every two week period for continuous
service for the 144th month and for any month of
continuous service thereafter. (20 days per year--12th
year and over)
Administrative-Professional Staff
Administrative-Professional staff, in pay ranges
AP5 and below shall accumulate 4.6154 hours for
every two week period of continuous service for
the first 24 months of continuous service and 6.1538
hours thereafter.
Administrative-Professional staff, in pay grades
AP6 and above shall accumulate 6.1538 hours for
each two week period of continuous service.
Part-time employees shall accumulate vacation time
as provided above prorated based on the ratio of
the number of hours regularly worked and forty hours.
For purposes of this section, a two week period
of continuous service is deemed to be any two week
period in which an employee works or is compensated
for (e.g. paid vacation days, paid sick days, paid
holidays) more than 50 percent of his or her regularly
scheduled work days (based on the University payroll
system).
If an employee is terminated prior to completing
12 months of continuous service, he or she shall
automatically forfeit all accrued rights to a vacation
with pay. Such an employee however, may be permitted
to use his or her accrued credits prior to completion
of 12 months of continuous service. In such cases,
he or she shall sign a form provided by the Employer
stating that if his or her employment shall be terminated
prior to the completion of 12 months of continuous
service, he or she shall reimburse the Employer
for vacation pay received and shall authorize the
Employer to deduct that amount of money from his
or her final pay check. If an employee is terminated
after having completed 12 months of continuous service,
he or she shall be entitled to receive all vacation
rights accrued to the date of his or her termination.
The vacation pay of an employee (including regular
part-time employees) will be based on the number
of hours (excluding any hours for which overtime
is paid) he or she regularly works and will be computed
on the basis of the rate of pay he or she is earning,
excluding any shift premiums, at the time he or
she takes his or her vacation.
Vacation days accumulated will be paid to the employee
at termination. The vacation days are not to be
used to prolong the employment termination date.
All vacation shall be taken at the convenience
of the Employer and must have the approval of the
employee's supervisor. The vacation period shall
commence on July 1 of each year and end on the following
June 30 of each year. Any vacation rights accrued
as of June 30 of each year must be taken during
the immediately following vacation period and any
employee who fails to take his vacation within that
period shall forfeit all rights to such vacation
time with the following exception:
If an employee is unable to take his vacation during
the appropriate vacation period because the Employer's
work needs prevent it, he or she shall be allowed
to carry over such accrued vacation into the next
vacation period, with the written approval of the
Personnel Department, and such unused vacation time
must be taken during the next vacation period.
If it is to the mutual convenience of the Employer
and the employee, any employee with more than 12
months of continuous service may take part or all
of the vacation time he/she has earned at any time
during the year in which it is accruing.
Vacation schedules shall be set up by the Employer
so as to permit the continued operation of all of
the Employer's facilities and functions without
interference. In the event two or more employees
request to take their vacation at the same time
and the employer determines that it cannot honor
all such requests, the senior employee(s) shall
be given preference, provided such senior employee(s)
could otherwise be scheduled for vacation in accordance
with the above.
Accrued vacation days will be paid to all employees
at the time of termination of active service.
Additional regulation on this subject may also
be found and may supersede this policy for employees
covered by collective bargaining agreements.
| Authority
for Creation or Revision: |
| Minutes
of the Board of Regents, February 25, 1987;
para. .3437M. |
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