Sick
Leave
| Effective Date: |
01.27.1964 |
Revision Date: |
10.20.1971 |
| Chapter Name: |
Employment
/ Affirmative Action |
Policy Number: |
3.2.5 |
| Policy Name: |
Sick
Leave |
| A
PDF version of this policy is available
via this link. |
All regular employees and lecturers are entitled
to sick leave benefits on the basis of 4.0 hours
for each completed two weeks of service or major
fraction thereof, up to a maximum of 1600 hours,
provided that at no time shall the accumulation
for any one calendar year exceed one-hundred and
four (104) hours, or the total accumulation exceed
sixteen-hundred (1600). Part-time employees shall
accrue sick leave benefits prorated based on the
ratio of the number of hours regularly worked and
forty hours.
Working days for purposes of this section, shall
be interpreted to mean any day of the week, provided
such day is a scheduled working day for the employee.
A work week shall be interpreted to mean any five
(5) days of a regular week.
Employees shall be eligible for sick leave in accordance
with the provisions of this section after completion
of ninety (90) days of employment.
All employees will continue to accrue 4.0 hours
of sick leave credit every two weeks as long as
they are on the payroll even though they are absent
from duty because of illness or injury. Employees
on leave of absence without pay will not receive
any sick leave credit during such leave.
When an employee who has been separated from the
University returns, his previous unused sick leave
allowance shall be placed to his credit.
All employees may use their sick leave credit in
any month of the year in which they are scheduled
to be on the payroll, but only for the number of
working days in such month for which they are scheduled
to receive remuneration.
All absences of employees due to illness or injury
will be debited against the employee’s record
regardless of whether or not his department absorbs
the work or the institution provides a substitute.
Absences chargeable to sick leave for any other
reason will be considered on the basis of merit
by the director of personnel.
If an employee elects to use his or her sick leave
while off duty because of a compensable accident
or injury (one covered by Worker's Compensation)
and receive his or her regular earnings, the monetary
value of the accrued sick leave will be computed
at the date of injury and the same may be utilized
only to the extent of the monetary difference between
his or her regular earnings and his or her compensation
benefits for each pay period.
Each employee, upon returning to work after any
absence which is chargeable to sick leave benefits,
may be required to file with the Personnel Office
either a physician's statement or a sworn affidavit
that the claim of absence for any of the reasons
stated above is bona fide. Until such statement
is filed, if requested, all absences will be considered
as lost time and the employee's pay will be reduced
accordingly.
Whenever an employee has used up all of his or
her sick leave credit, he or she wi11 be removed
from the payroll unti1 he or she reports back to
duty. An employee unable to work because of sickness
or injury shall, upon request, be placed on leave
of absence under the Medical Leave Provision after
exhausting all rights to paid sick leave. The employer
may require a statement from the employee’s
doctor if such leave extends for more than five
days.
An employee who separates from school service for
retirement purposes, in accordance with the provisions
of the Michigan Public School Employees Retirement
Fund, shall be paid for 50% of his or her unused
sick leave as of the effective date of the separation.
Such payments are to be made at the employee's rate
of pay at the date of separation.
In case of the death of an employee, payment of
50% of the unused sick leave shall be made to the
beneficiary or estate. Such payments will be made
at his or her regular rate of pay as of the day
of death.
Sick leave utilized by an employee for illness
or injury of a member of the immediate family shall
be based on the merit of the case and be limited
by the following provisions:
Such use will be limited to 16 hours for any particular
incident of illness or injury and to a maximum of
48 hours in any fiscal year.
"Immediate family" for purposes of this
policy shall be interpreted as husband, wife, father,
mother, children, sister, brother, mother-in-law,
and father-in-law.
Requests for the above shall be routed through
normal administrative channel s and be decided by
the director of personnel.
The sick 1eave record shall be credited with earned
sick 1 eave credit bi-weekly and debited periodically
as sick leave benefits are used.
Upon approval of the supervisor, employees are
allowed to use up to three (3) earned sick leave
days each fiscal year for personal use.
RECORDS AND REPORTS
The sick leave record shall be credited with earned
sick leave and debited periodically as sick leave
benefits are earned and used.
The head of each department or division is charged
with the responsibility of reporting to the Payroll
Office of the University on each payroll voucher
all absences in his or her department which are
chargeable against sick leave credit. This will
be an original record from which the Staff Benefits
Office will secure the information for the permanent
record.
Additional regulation on this subject may also
be found and may supersede this policy for employees
covered by collective bargaining agreements.
| Authority
for Creation or Revision: |
|
Minutes of the Board of Regents, January
27, 1964, para. 3.04.22M.
Minutes
of the Board of Regents, October 20, 1971,
para. .1039M.
|
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