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13. Facilities: Acquisition, Disposal, Improvement and Use

13.2. Use

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13.2.2. Use Of Facilities

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Effective Date: 12-18-68

Revision Date: 12-10-71

 

PROPERTY 

Academic Use 

The Office of the Vice-President for Academic Affairs is charged with the responsibility for administering the use of University buildings and property for academic use. Academic use includes the use of buildings and property for the instructional program. e.g., scheduled classes and laboratories, field experiences, clinical experiences, theatre production, and field trips. 

Non-Academic Use 

The Office of the Vice-President for Student Affairs is charged with the responsibility for administering non-academic use of University buildings and property according to the policies of Eastern Michigan University. Non-academic includes the use of buildings and property for other than the instructional program, e .g., student organizations, university departments, groups unaffiliated with the University, and individuals. 

 

MCKENNY UNION - HOYT CONFERENCE CENTER 

University-recognized student organizations may use the facilities in McKenny Union and the Hoyt Conference Center according to the following guidelines: 

  • The organizations must be provisionally or fully recognized by the University. 
  • The facilities may only be used for activities that conform to the federal and state laws and policies and procedures of Eastern Michigan University. 

Further specific requirements are as follows: 

  • University employees must be present at all functions. 
  • Fire, safety, traffic, parking and public safety requirements will be observed. 
  • Food and beverage will not be brought to the event except as provided by the University or as exceptions made by the director of McKenny Union and university conferences. 
  • The organization is responsible for damages incurred as a result of the function. 
  • The organizations will be charged for the use of facilities according to the approved schedule of rental rates. 
  • Organizations having outstanding debts with McKenny Union or Hoyt Conference Center will be required to place a 10% non-refundable deposit at the time of the reservation and full payment seventy-two hours in advance of the event. 

Arrangements for security will be made for each event depending upon the following factors: 

  • Service of alcoholic beverages; 
  • Fee or charge for the event; 
  • Whether the event is limited to Eastern Michigan University faculty, staff, students, or whether it is open to guests and/or the public; 
  • Size of the anticipated crowd; 
  • Past history of the type of event; 
  • Other relevant factors; 
  • Request of the organization. 

Organizations failing to comply with the regulations may be denied use of University facilities for a time specified by the director of McKenny Union and university conferences, with the right to appeal through the administrative grievance procedure. 

 

Authority for Creation and Revision

Minutes of the Board of Regents, December 18, 1968; para. .739M.
Minutes of the Board of Regents, December 10, 1971; para. .1058M.