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EMU Research

Data Use Agreements and Material Transfer Agreements

 

Purpose

These procedures provide guidance on routing and obtaining appropriate signatures for Data Use Agreements and Material Transfer Agreements.

 

Applicability

These procedures apply to all Data Use Agreements and Material Transfer Agreements required for research purposes at Eastern Michigan University. These procedures may be superseded by contractual, sponsor, or regulatory requirements.

 

Definitions

Data Use Agreement (DUA): Data Use Agreements are contracts that are developed, signed, and executed for the purpose of outlining procedures, expectations, requirements, and restrictions for sharing research data.

Material Transfer Agreement (MTA):   Material Transfer Agreements are contracts that are developed, signed, and executed for the purpose of outlining procedures, expectations, requirements, and restrictions for sending and receiving physical materials or samples used for research purposes.

Principal Investigator: The principal investigator is the researcher who initiates and/or manages a research study. The principal investigator is the lead researcher in charge of the research study and all research conduct for that study.

Signatory Authority: Signatory authority refers to individuals who, by virtue of their position at Eastern Michigan University, have the ability to sign on behalf of Eastern Michigan University. Employees in different positions may have signatory authority for different types of agreements.

 

Procedures

Data Use Agreements

  1. All DUAs must be sent to the Office of Graduate Studies and Research for processing. They can be sent via interoffice mail to 200 Boone or via email to research_compliance@emich.edu.
  2. DUAs will be processed first by the Research Compliance Officer to ensure that all compliance requirements are met. The Research Compliance Officer will send the DUA to additional offices for processing, if necessary.
  3. The Office of Research Development and Administration will review all DUAs for externally-funded research to ensure that the DUA is compliant with sponsor or contractual requirements.
  4. The Office of Technology Transfer will review all DUAs that may involve intellectual property or that involve ideas, processes or products that may have the potential for patent, copyright, or commercialization.
  5. The Office of Information Technology will review all DUAs for electronic data that have specialized data security or protection requirements to ensure that all requirements can be met.
  6. If the DUA specifies security measures that can only be met by the Data Laboratory, then the principal investigator must also submit an application for Data Laboratory use. The application and DUA will be reviewed by the Data Laboratory Director.
  7. Upon completion of all required compliance reviews, the DUA will be reviewed by the Associate Provost and Associate Vice President for Graduate Studies and Research (AVP-GSR). The AVP-GSR will sign the approved DUA and return it to the Research Compliance Officer.
  8. The Research Compliance Officer will maintain a copy of the executed DUA and send a copy via email to the principal investigator with the Dean and Department Head copied. The principal investigator will return the executed DUA to the original sender.

Material Transfer Agreements

  1. All MTAs must be sent to the Office of Graduate Studies and Research for processing. They can be sent via interoffice mail to 200 Boone or via email to research_compliance@emich.edu.
  2. MTAs will be processed first by the Research Compliance Officer to ensure that all compliance requirements are met. The Research Compliance Officer will send the MTA to additional offices for processing, if necessary.
  3. The Office of Technology Transfer will review all MTAs to clarify Eastern Michigan University’s rights for copyright, patent, or commercialization.
  4. The Laboratory Compliance Manager will review all MTAs to ensure that Eastern Michigan University will meet all safety and containment requirements for the materials to be transferred. Any MTA that requires Biosafety Level 3 or 4 containment cannot be executed by Eastern Michigan University.
  5. The Office of Research Development and Administration will review all MTAs for externally-funded research to ensure that the MTA is compliant with sponsor or contractual requirements.
  6. The Director of the Office of Research Development and Administration will sign all approved MTAs and return them to the Research Compliance Officer.
  7. The Research Compliance Officer will send executed copies of the MTA via email to the principal investigator with the Dean and Department Head copied. The principal investigator will return the executed MTA to the original sender.  The Research Compliance Officer will retain a copy of the executed MTA.

Record Keeping

The Research Compliance Officer will retain a copy of all signed and fully executed DUAs and MTAs in accordance with the Eastern Michigan University Data Retention Policy. 

 

Questions and concerns: Contact the Office of Research Compliance at research_compliance@emich.edu or 734-487-3090.

 

 

Elevating Communities, Inspiring Generations

EMU Research, 200 Boone Phone: 734.487.3090 mail orda_dept@emich.edu