Sharing an Email Folder
By default, an email folder is not shared. You (the Grantor) can share your email folder with anyone (the Grantee).
Note: An Inbox is an email folder. As an example, you might share an Inbox to a departmental (non-person) email account (e.g. it.training@emich.edu) with everyone in the office so that they can view and reply to email messages as they are received. Once they have Manager access to the Inbox, they can reply to messages "on behalf" of the email address (it.training@emich.edu) directly from their own email account. Once they are done, they can then file the message in another shared folder (e.g. Completed) for future reference.
Another example might be that someone (a Proxy) manages your email messages. You can share your Inbox and any folders with the Proxy sot that they can respond to messages on your behalf, organize your mail, and delete messages.
Follow these directions to share an email folder:
- From the Mail tab, right-click the desired email folder and select Share Folder from the menu.
- The Share Properties window is displayed. Verify the Internal users or groups button is selected.
- Type the Grantee's EagleMail address in the Email field.
- From the Role section, click the most appropriate access.
Note: There are four levels of access 1) Viewer - they can only see it 2) Manager - they have full permissions, but cannot delete it 3) Admin - they have the same permissions as a Manager plus they can share your email folder and 4) None - their access to it is temporarily disabled. - Click the OK button.
Note: The Grantee will be sent the share request via an email message. The will need to respond to the request before getting access to the shared folder. See Responding to a Share Request for more information.
