Originating a Part-Time or Adjunct Lecturer Rehire EPAF

An EPAF is used to process personnel actions (i.e., hire, rehire, termination, and job changes) for an employee.

Follow these directions to originate a Part-Time or Adjunct Lecturer Rehire EPAF:

Select Person | Select Job | Item | FOAP | Pay | End of Job | Routing | Submit

Person Selection Page

1. From the Electronic Personnel Action Form menu, click New EPAF link.
   
2. The New EPAF Person Selection page is displayed. Type the employee's EID in the ID field and press the [Tab] key on the keyboard.
   
   
   Note: Alternately, click the Search button to search for them by name.
   
3. If the employee exists in Banner, their name is displayed. Using the Payroll Calendar as reference, type the Pay Period Begin date for the pay period the EPAF takes effect (e.g., 07/01/2012), in the Query Date field.
   
   
   Note: When determining the query date, consider the time needed to advance the EPAF through the approval routing queue. If it isn't through the queue by the Due Date on the Payroll Calendar it will need to be voided and re-created. See the Glossary for more information.
   
4. Click the Approval Category field pull-down arrow and select the desired personnel action from the list.
   
   
   Note: For example, if you are rehiring a part-time or adjunct lecturer into a job they previously held (i.e., same position number and suffix combination) - select LLRHR: Part-Time & Adjunct Lecturer Rehire, LLRHR. See the Glossary of EPAF Codes & Fields for a list of personnel actions.
5. Click the GO button.
   

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Job Selection Page

1. The New EPAF Job Selection page is displayed. Click the All Jobs button.
   
2. A list of terminated jobs for the employee is displayed. Click the Select button for the job which you are rehiring the employee.
3. Click the Go button.
   

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Item Section

1. Verify the Contract Type field displays Primary.
   
   
   Note: An employee may have only one primary job, but can have multiple secondary jobs. If the employee already has a primary job, and error message will be displayed when you attempt to save and submit the EPAF. If this occurs, click the Contract Type pull-down arrow, select Secondary from the list, then reattempt to save and submit the EPAF.
   
2. If necessary, type the date the appointment begins (i.e., the actual date you want the action to take effect) in the Personnel Date field.
   
   
   Note: This date is used by the Payroll department to determine if back-pay is necessary. By default, this is the start date for the semester. See the Academic Calendar for more information.
   
3. Verify the Title is correct.
   
   
   Note: When working with a part-time or Adjunct Lecturer, the title should be Lecturer A, Lecturer, B, or Adjunct Lecturer. If the title is incorrect, you will need to return to the Job Selection page and pick a different job from the All Jobs list.
   
4. Type the appointment percent in the Appointment Percent field.
   
   
   Note: If the percent symbol (%) is typed in this field, an error message will be displayed when you attempt to save and submit the EPAF. The appointment percentage is based on either the number of students (for Adjuncts supervising Student Teachers) or credit hours. See the Glossary of EPAF Codes & Fields for more information.
   
5. Type the number of pay periods for this assignment, in the Factor field.
   
   
   Note: The default is 8, which are the number of pay periods in the Fall semester.
   
6. Type the number of pay periods for this assignment, in the Pay field.
   
   
   Note: This number will always be the same as the number in the Factor field. The default is 8, which are the number of pay periods in the Fall semester
   
7. Type the total amount your are paying for this assignment, in the Annual Salary field.
   
   
   Note: If a dollar sign ($) or comma (,) is typed in this field, an error message will be displayed when you attempt to save and submit the EPAF.
   

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FOAP (Fund, Org, Account, and Program codes) Section

1. Verify the FOAP information is correct.
   
   
   Note: If the FOAP information is incorrect, it is likely that the position number selected on the Job Selection page is incorrect. If the position is funded by more than one source, additional FOAPs can be added and the percent changed to reflect the percentage of funding from each source. If a portion of the funding is covered by an alternate source (e.g., grant), you will need to create a second EPAF using the LLHIRG: Part-Time and Adjunct Lecturer Hire Alt Funding, LLHIRG or the LLRHRG: Part-Time and Adjunct Lecturer Rehire Alt Funding, LLRHRG approval category. See the Person Selection Page for more information.
   

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Pay Section

Note: The Current section is what the student is currently earning. The New Value section will note the pay change. If there is information defaulting in the following fields, verify this information is correct before proceeding.
1. Using the Payroll Calendar as reference, type the Pay Period Begin date for the pay period the EPAF takes effect (e.g., 07/01/2012), in the Effective Date field.
   
2. Click the Earnings pull-down arrow and select 103, Part Time/Adjunct Lect from the list.
   
   
   Note: Select 110, Substitution Pay for an assignment originally assigned to someone else.
   
3. Type 1 in the Hours or Units Per Pay field.
   
4. Type the per pay amount in the Special Rate field.
   
   
   Note: The per pay amount is the amount in the Annual Salary field divided by the number of pay periods in the Pay field. If a dollar sign ($) or comma (,) is typed in this field, an error message will be displayed when you attempt to save and submit the EPAF.
   

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End of Job Assignment Section

1. Verify the Jobs Effective and Personnel dates are correct.
   
   
   Note: The Jobs Effective Date is the last day of the pay period this action should take effect. By default, this is Pay Period End Date for the last pay period of the Fall semester. See the Payroll Calendar for more information. The Personnel Date is the actual date you want the termination to take effect. By default, this date is the last day of the Fall semester. See the Academic Calendar for more information.
   

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Routing Queue Section

1. Verify the routing queue information is correct.
   
   
   Note: The routing queue populates based on your default routing queues. See Setting Up Default Routing Queues for more information.
   

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Save & Submit

1. Click the Save button.
   
2. If there are no errors, a Your change was saved successfully message is displayed and the transaction status is changed to Waiting. Click the Submit button.
   
   
   Note: Errors (not warnings) must be corrected before an EPAF can be successfully saved and submitted.
   
3. If there are no errors, a The transaction has been successfully submitted message is displayed and the transaction status is changed to Pending.
   
4. When you are finished, click the Return to EPAF Menu link at the bottom of the page.
   
5. Note: The Employee Personnel Action Form menu is displayed.