Approving a Student Employee EPAF

An EPAF must be approved before it can be applied to the employee record; however, acknowledgement is not necessary. if any information in the EPAF is incorrect, you will need to return the EPAF to the Originator for correction. See Returning an EPAF for Correction for more information.

Follow these directions to approve or acknowledge an EPAF:

1. From the Electronic Personnel Action Form menu, click EPAF Approver Summary link.
   
2. A list of EPAFs awaiting action by you is displayed in the Current tab of the EPAF Approver Summary menu. Click the name for the desired EPAF in the Name column.
   
   
   Note: As part of the hiring process, Originators are required to verify a student is eligible for hire. If the Originator fails to verify this information and the student is not eligible, once approved through to UACDC, the EPAF will be returned for correction. Optionally, as part of your approval process, you can verify the student is eligible for hire prior to approving the EPAF. See Determining Student Employment Eligibility for more information.
   
3. The EPAF Preview page is displayed. Verify the correct Pay Period Begin date is listed in the Query Date field
   
   
   Note: The Pay Period Begin date is the first date of the pay period the personnel action should take effect. See the Payroll Calendars page to determine the correct Pay Period Begin date. If the date is incorrect, you will need to return the EPAF to the Originator for correction. See Returning an EPAF for Correction for more information.
   
4. Verify the correct personnel action (i.e., hire, rehire, change, or termination) is listed in the Approval Category field.
   
   
   Note: See the Approval Category section of the Glossary of EPAF Codes and Fields for a list of personnel actions. If the personnel action is incorrect, you will need to return the EPAF to the Originator for correction. See Returning an EPAF for Correction for more information.
   
5. Verify the correct position number is listed in the Job and Suffix field.
   
   
   Note: Is it your department's position number? Does the position number reflect the correct Fund.Org, Account, and Program (i.e., funding source)? The funding source for the position is not listed on the EPAF. Contact UACDC for a list of position numbers and their respective funding source. If the position number is incorrect, you will need to return the EPAF to the Originator for correction. See Returning an EPAF for Correction for more information.
   
6. Verify the correct hourly pay rate is listed in the Regular Rate field.
   
   
   Note: Is the rate the amount you want to pay the student employee per hour? If the pay rate is incorrect, you will need to return the EPAF to the Originator for correction. See Returning an EPAF for Correction for more information.
   
7. Click the Approve or Acknowledge button.
   
   
   Note: Approvers will click the Approve button and FYIs will click the Acknowledge button.
   
8. A Transaction successfully completed message is displayed.
   
9. When you are finished, click the Return to EPAF Menu link at the bottom of the page.
   
10. Note: The Employee Personnel Action Form menu is displayed.