Student Organization Web Sites at EMU
Eastern Michigan University provides
server space, but does not provide web development
services or technical support, to approved
student organizations on campus. Student
organizations wishing to have web sites must
familiarize themselves with the regulations
(below) and must designate their own webmaster.
The webmaster must possess the basic web
development skills required to set up and
maintain the organization's web site, including at
least a rudimentary
knowledge of Dreamweaver/HTML, basic image
creation/manipulation, and SFTP. Unfortunately,
at this time EMU cannot provide these services
or training for these services.
CHECKLIST FOR SETTING UP
A STUDENT ORGANIZATION WEB SITE ON EMU'S
SERVER:
- Go to the Student Organization
Center in the Student Center and
fill out the paperwork to have your organization,
and your president and adviser, officially
recognized.
This step is ESSENTIAL and must be done FIRST. If
your organization already exists, VERIFY
that it is still current AND that your
current president is officially recognized.
Failure to follow this step will delay
or invalidate your request for server access.
- Ask the Student Organization Center to notify
the Director of Web Communications that
your organization is officially recognized
and that your president is current.
- Download the form to obtain server access.
- Have your WEBMASTER fill out the top of the form,
and have your PRESIDENT fill out the bottom
half. IMPORTANT: EMU assigns
web access to INDIVIDUALS, not to organizations
or groups. So, if you wish to have more
than one webmaster, have EACH WEBMASTER
fill out a copy of the form. The group's
president may serve as a webmaster if she
or he wishes to do so.
- Submit the completed form to the director of web
communications, 18 Welch Hall.
- You will receive an e-mail notification once
your server directory access has been established.
This message will contain all the information
you need to access your assigned directory
on the EMU server. If you have not been notified
within 3 weeks of submitting your form, you
may contact the director of web communications
for further information.
- Design your web site according to the regulations
for unofficial web sites.
- Load your web site to EMU's server based
on the instructions in the e-mail message
you received.
- Periodic reviews of sites are conducted to ensure
they follow the official regulations.
As long as you remain in compliance with
these regulations, your site will remain
in good standing on EMU's servers.
- Be sure to notify the director of web communications
immediately if you wish to change, add
or remove your webmaster(s).
If you have read the
regulations and followed the above checklist,
that is all you need to know. However,
for those who are interested, we provide FURTHER
DETAILS:
>>The form to
obtain server access is here (PDF document).
Before you fill
out this form, PLEASE make sure your CURRENT
president and/or adviser, as
recorded by the Student Organization Center,
is listed! If your current president's name
(or adviser's name) does not match what the
Student Organization Center has listed, we
CANNOT grant you access to the server. So,
if you are a new organization or have recently
changed your president, you MUST make sure
the change is recorded at the Student Organization
Center.
To summarize: ONLY the group's official
president or adviser may
authorize access to the group's web site
on our servers. If the official president
or adviser does not sign the access form,
the webmaster will not be granted access
to the web site.
>>A list of current student
organization web sites is here.
1. Setting up your student organization web site
Recognized student organizations
may create web sites and install them on an
EMU server. The Student Organization Center,
under the authority of the Director of Campus
Life, must verify that a student organization
is active and officially recognized by the
University before server space will be provided
for that organization. The Student Organization
Center is responsible for providing a current
list of approved student organizations. STUDENTS:
Please make sure your organization is on
the current list, and that your current organization president
and/or adviser is
listed, BEFORE
submitting your application for web space.
Go to the Student Organization Center in the
Student Center to make sure you
are on the list.
If your organization is not on the list (including
your current president's or adviser's name),
your application will NOT BE PROCESSED.
Student organization web sites are considered
UNofficial web sites at EMU. Before requesting
server space and a URL for your student organization, please familiarize
yourself with the regulations concerning UNofficial
web sites at EMU; below.
To obtain web
space for your
recognized student organization, make sure
that your organization and current president/adviser
are on the list of approved student organizations.
Then, submit a signed EMU
Web Site Hosting and Access Agreement, Student
Organization version (pdf)
to the Director of Web Communications. The
Access Agreement must be signed by BOTH:
1) the student organization's
webmaster
AND
2) the student
organization's current, official president
or adviser
Sometimes the group's president
is also the webmaster. That's fine; he or
she will simply need to sign both sections
of the form. The webmaster must possess
the requisite skills for web development,
which include (at a minimum) the ability
to create html pages and upload them to
our server using SFTP. If there will be
more than one webmaster, each individual
webmaster must complete a separate Access
Agreement. (Access accounts are granted
to individuals,
not to organizations, so webmasters may not share
a user name). Please read the Hosting and
Access Agreement carefully before
submitting it, so you will be able to follow
the regulations and procedures on the form.
If any of the regulations are unclear, please
ask for clarification (call 487-5376) before signing
the form.
After you submit your
form, it will be reviewed to ensure that the
president/adviser authorization section matches
the official list. If it does, an account
will be created for the webmaster(s), and
the webmaster(s) will be notified
by e-mail of their access
information. While this process is usually
timely, it can take 10 or more business days.
If you have waited longer than 15 business
days, feel free to inquire with the director
of web communications at this
address.
2. Specific regulations concerning UNofficial web
sites
While EMU supports the right of individuals
and student organizations to develop web sites for their
own purposes, these sites are considered UNOFFICIAL
sites at EMU. The University will provide server space
for unofficial sites developed within its policies of acceptable
use and information content, but can not provide web development
or site support services.
Additionally, developers of unofficial sites must be aware
that they are NOT permitted to use the official EMU templates
or close iterations of the EMU web site's "look and feel."
Unofficial sites are NOT permitted to use any of the EMU logos
or wordmarks (unless they obtain prior, written permission
from the director
of Web Communications). Unofficial sites
must be clearly distinguishable from official
sites in design and presentation.
Additional regulations concerning unofficial
web pages on EMU servers include the following:
- The contents of all web pages published on EMU servers must
comply with EMU's General
Rules on Information Content.
- Any unofficial University site hosted on an EMU server (other
than people.emich.edu) must clearly indicate that
it is unofficial, by posting
the approved EMU disclaimer on its home
page. The disclaimer reads as follows: "This
site is hosted on an Eastern Michigan University server, but
is not an official EMU web site. The material on this site
is not officially approved, licensed, sponsored or endorsed
by Eastern Michigan University. The University assumes no
express or implied responsibility for any component of this
site, including content, presentation, usability, accessibility,
accuracy or timeliness, nor of any links directed from this
site. For information about this web site, please contact
[a representative of the group or organization]." (Replace
bracketed text with text specific to your organization.) EMU
reserves the right to change the wording of this disclaimer
at any time.
- All files within your web site directories on the EMU servers
must be directly and currently a part of your organization's
web site. Personal files are prohibited (with the exception of
sites on people.emich.edu; refer
to that site for details.)
- The sale or promotion of goods and services is prohibited
on sites hosted on or linked from an EMU server. ALL
COMMERCIAL ACTIVITY IS PROHIBITED on unofficial sites. Rare
exceptions for such applications as certain types of conference
registrations are granted only with PRIOR, WRITTEN consent from
the EMU director of Web Communications.
- Commercial advertising of any kind is prohibited on
sites hosted on or linked from an EMU server. (On rare occasions
and in very specific circumstances, certain limited exceptions
can be granted. Contact the director of Web Communications for
details).
- Unofficial web sites may not establish
their own subdomain using any path identification
associated with Eastern Michigan University,
and may not attempt to host a site name
in the .com (dot-com) domain via the EMU
servers (i.e. dot-com sites must be at least
one clear link/step away from an EMU-hosted
landing page. Contact the director of Web
Communications for details). For security
reasons, student organizations are not permitted
to attach external servers to the EMU network.
- Student organization sites are expected
to maintain a modicum of professionalism
commensurate with their association with
EMU.
Questions about this
site should be referred to the director
of Web Communications and New Media.
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