Resources to Manage Your Organization
If you are unable to find the answer to your questions on this page, email [email protected] for support. You can also visit our drop-in Zoom Room during the hours listed below, or email us to schedule a more convenient appointment.
- Mondays: Noon-2 p.m.
- Wednesdays: 3-5 p.m.
- Thursdays: 1-3 p.m.
Check your organization status
EagleSync Help Desk
Management Policies
Creating a New Student Organization
Managing an Existing Student Organization:
Keeping a Student Organization in Good Standing
- Two actions are needed to keep a student organization in Good Standing
- Update the org's portal detailed below in 'Annual Update Process'
- Have two members of the org attend Solar Kickoff which occurs in September of every school year
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Keeping your Org in Good Standing Video Instructions
Annual Update Process
- The only way to update your portal, which includes your e-board, is through the following steps:
- Login into your org page in EagleSync.
- Click on the grid icon on the left hand side of your screen and select 'Manage' view.
- Select the organization you wish you update under your "Memberships" . This will take you to that portal.
- Select the blue "Re-register this organization" button.
- After you submitted the update make sure all members sign their e-signature forms.
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Update and E-signature Form Video Tutorial
Officer Transitions
Special Events Form
Due to COVID-19 restrictions, Event Services is not able to book spaces on campus for student organizations this fall.
Office Space Application
SOLAR (Student Organization Learning and Resources) Workshops
Note: The SOLAR Kick-Off Session is mandatory for two members from each Recognized Student Organization. All other SOLAR sessions are encouraged but optional.
September 2020 SOLAR Kick-Off Session [PDF]
- SOLAR Kick-Off | September 3 | Virtual Zoom Meeting
October 2020 SOLAR Session [PDF]
- Managing the Middle | October 12 | Virtual Zoom Meeting
November 2020 SOLAR Session [PDF]
-
Managing Mental Wellness during COVID-19 | November 9 | Zoom Virtual Meeting
January 2021 SOLAR Session [PDF]
- Success in Virtual Recruitment and Retention | January 19 | Zoom Virtual Meeting
February 2021 SOLAR Session
- Creating a Brand for Your Organization | February 9 | Zoom Virtual Meeting
March 2021 SOLAR Session
Financial Resources
As of Fall 2019, EMU discontinued on-campus financial (x-fund) accounts. If your organization has an existing x-fund balance and did not meet the deadline to transfer those funds you will need to follow the process below no later than December 23, 2020:
- Set up an external bank account at the financial institution of your choice (e.g. the EMU Credit Union branch located in the Student Center). Please make sure that the name of your organization's bank account is the same as the name of your organization.
- Become established as a University vendor by submitting a completed W-9 Form [PDF]
and an Authorization for Direct Deposit Form (Business Vendors) [PDF] to the EMU Accounts Payable Office by either fax (734-485-5281), mail (112 Hover Building Ypsilanti, MI 48197), or via secure electronic submission using files.emich.edu
- Once you have received confirmation from Accounts Payable that your organization has been successfully set up as a vendor, email [email protected] to request a balance transfer.
In order to receive funds from any department on campus your organization must have an external bank account set up and have completed the W9 and Direct Deposit paperwork with Accounting.
- Please use this web template to generate an invoice when receiving funding from a University department. .
Bake Sales
*Note: Bake sales are not permitted due to COVID-19 restrictions until further notice.
Funding and Fundraising
Winter 2020 Town Hall
Click here to view the video from the January 2021 Student Orgs Town Hall. Content includes the Student Gathering Policy and other policy and services adjustments related to COVID19.
![October 2020 SOLAR Session [PDF]](/campuslife/images/student-orgs/solarsessionoctober2020.jpg){kind=link}