Resources to Manage Your Organization

If you are unable to find the answer to your questions on this page, email [email protected] for support. The student organization team is no longer holding office hours for the Winter 2021 semester. Please check this page again in June for new virtual office hours postings.

Check your organization status

EagleSync Help Desk

Management Policies

Creating a New Student Organization

If you are interested in create a new organization please watch the New Student Organization Application EagleSync Tutorial, which will walk you through the process of submitting the application.
How to Create a Constitution and Bylaws [PDF]
Sample Constitution and Bylaws [PDF]
Advisor Expectations Worksheet
Obtaining an Org Emich Google Account and Email [PDF]

Managing an Existing Student Organization:

Keeping a Student Organization in Good Standing

Two actions are needed to keep a student organization in Good Standing
- Update the org's portal detailed below in 'Annual Update Process'
- Have two members of the org attend Solar Kickoff which occurs in September of every school year
Keeping your Org in Good Standing Video Instructions

Annual Update Process

The only way to update your portal, which includes your e-board, is through the following steps:

Login into your org page in EagleSync.
Click on the grid icon on the left hand side of your screen and select 'Manage' view.
Select the organization you wish you update under your "Memberships" . This will take you to that portal.
Select the blue "Re-register this organization" button.
After you submitted the update make sure all members sign their e-signature forms.

Update and E-signature Form Video Tutorial

Officer Transitions

Group Session Facilitation Guide [PDF]
Incoming and Outgoing Officer Worksheets [PDF]
Important Student Org and Campus Life emails are sent out via your EagleSync Roster and we ask that you keep the roster updated.
- Updating your EagleSync Roster Video Tutorial

Special Events Form

Due to COVID-19 restrictions, Event Services is not able to book spaces on campus for student organizations this fall.

Link is unique to your portal:
Admin's go to specific Org Portal on EagleSync->
"Events" tab--> "Create an Event" button
Special Event's Application Packet [PDF]
Special Event Sample Timeline [PDF]
Questions on booking space:
Conference and Event Services
Marketing Checklist [PDF]
CES Update Form

Office Space Application

Due to the ongoing pandemic, Campus Life will not be giving space to organizations in the offices for Fall 2021. Check back soon for more information on Winter 2022.
Student Organization Office Policies [PDF]

SOLAR (Student Organization Learning and Resources) Workshops

Note: The SOLAR Kick-Off Session is mandatory for two members from each Recognized Student Organization. All other SOLAR sessions are encouraged but optional.

September 14: SOLAR Kick-off - Required for all Presidents & Vice Presidents | 7:00p - 8:30p | TBD
October 5: Work/Life Balance| 7:00p - 8:00p | Student Center room 310
November 9: Financial Management| 7:00p - 8:00p | Student Center room 310
January 18: Recruitment| 7:00p - 8:00p | Student Center room 310
February 15: Goal Setting & Assessment| 7:00p - 8:00p | Student Center room 310
March 15: Officer Transitions | 7:00p - 8:00p | Student Center room 310

Financial Resources

As of Fall 2019, EMU discontinued on-campus financial (x-fund) accounts. If your organization has an existing x-fund balance and did not meet the deadline to transfer those funds you will need to follow the process below no later than December 23, 2021:

Set up an external bank account at the financial institution of your choice (e.g. the EMU Credit Union branch located in the Student Center). Please make sure that the name of your organization's bank account is the same as the name of your organization.
Become established as a University vendor by submitting a completed W-9 Form [PDF] and an Authorization for Direct Deposit Form (Business Vendors) [PDF] to the EMU Accounts Payable Office by either fax (734-485-5281), mail (112 Hover Building Ypsilanti, MI 48197), or via secure electronic submission using files.emich.edu
Once you have received confirmation from Accounts Payable that your organization has been successfully set up as a vendor, email [email protected] to request a balance transfer.

In order to receive funds from any department on campus your organization must have an external bank account set up and have completed the W9 and Direct Deposit paperwork with Accounting.

Please use this web template to generate an invoice when receiving funding from a University department. .

Bake Sales

*Note: Bake sales are not permitted due to COVID-19 restrictions until further notice.

Funding and Fundraising

Eagle Connections - Collaboration Grant 2020-2021
Student Organization Professional Develop.m.ent Conference Application
*Note, due to COVID only virtual conferences will be considered for funding
Student Government Funding, Training and Resource Portal

Winter 2021 Town Hall

Click here to view the video from the January 2021 Student Orgs Town Hall. Content includes the Student Gathering Policy and other policy and services adjustments related to COVID19.