Satisfactory Academic Progress
Federal regulations require the Office of Financial Aid to monitor the academic progress of all students toward the completion of their degree. Your complete EMU academic record is considered regardless of whether or not financial aid was received each semester. This monitoring process is called Satisfactory Academic Progress (SAP). Academic progress is evaluated each semester of enrollment (including summer) using three factors:
- Grade point average (GPA)
- Percentage of attempted credit hours completed (completion rate)
- Maximum credits of eligibility (MCE) in which to complete a degree
Failure to maintain Satisfactory Academic Progress will result in cancellation of eligibility to receive funds from Federal Title IV, state, or university need-based aid programs.*
Undergraduate students are required to:
- Maintain a 2.00 cumulative GPA
- Complete and pass a minimum of 67% of the credit hours attempted at EMU
- Complete all degree requirements (this includes credit hours transferred into EMU) within 150% of the minimum number of credits required to graduate (example: 124 minimum X 1.5 = 186)
Graduate students are required to:
- Maintain a 3.00 cumulative GPA
- Complete and pass a minimum of 67% of the credit hours attempted
Students who fail to meet the above requirements of SAP are placed on a warning status. While on warning, students are eligible to receive financial aid. Students may receive aid for a total of one semester on warning status.
Students not meeting these Satisfactory Academic Progress standards will receive communication via email to their emich email address.
Students will no longer be eligible for financial aid if any of the following occurs:
- Following one semester of warning, the student fails to meet the minimum SAP requirements
- Student has earned the maximum credits of eligibility allowed for their program of study
Students on Cancellation will receive communication via email to their my.emich email account and a letter mailed to their permanent address.
Why am I not making Satisfactory Academic Progress when I have no failing grades?
Federal regulations require that the SAP review include all credit hours a student has attempted, including repeated and withdrawn courses as reflected on your academic record. Although withdrawing from a class may help your GPA, a "W" is still considered a course that was attempted, but not completed, for determination of Satisfactory Academic Progress.
Treatment of Withdrawals
Students who withdraw from all classes in a semester may be required to return some, or all, of the financial aid paid to their student account. Students must maintain a 67% completion rate in order to be eligible for federal aid. Students should contact the Office of Financial Aid to discuss the consequences of a withdrawal.
Treatment of Grades Indicating Non-Completion of a Course
Students who receive an E, F, I, IP, NC or N grade have failed to complete the course. This will affect the completion rate and may affect the GPA. If a course is repeated, all attempts will be included towards the completion rate and the minimum hours required for graduation. The most recent grade is factored into the cumulative GPA.
Remedial/English as a Second Language (ESL) Courses
Required remedial and ESL courses are calculated into the completion rate and GPA and are used in reviewing SAP criteria. However, only 100 level and higher count toward graduation requirements.
Second/Additional Majors or Degrees
MCE is based off of 124 credit hours for an undergraduate and 30 hours for a graduate student. Adjustments of MCE are not made for students that elect to take a double major or complete more than one degree at a time. If a student starts a degree and then changes their major, all classes already taken will count in their SAP evaluation. Students who complete a degree and are admitted into a new program will receive a new MCE calculation.
Audit/No credit courses
Audit or No Credit courses are not eligible for financial aid and they will not be included in enrollment for consideration of aid.
All attempted hours at EMU and all credit hours transferred from other institutions are counted in the total hours when determining a student’s maximum credit hours attempted.
Students who had extenuating circumstances which resulted in failure to maintain SAP may appeal the cancellation. An appeal may be submitted to the Office of Financial Aid Review Committee no later than the following dates:
If you are appealing to receive financial aid for the…..
Your appeal needs to be received by our office by….
May 31, 2016
October 7, 2016
February 3, 2017
SAP cancellation appeals for GPA or CR must include the following:
- SAP Appeal Cover Sheet – emich.edu/finaid/formsdirectory.php
- Personal statement explaining:
a. the circumstances that prevented academic progress
b. a plan on how academic progress will be improved
- Supporting documentation (such as letters from professors, medical documentation, etc.)
- Complete Financial Aid Awareness Counseling at studentloans.gov. Include printed confirmation page provided at conclusion of counseling with your appeal
SAP cancellation appeals for MCE must include the following:
- Submit the Maximum Credit Hours Reached Appeal Form, available in the Forms Directory
- Supporting third party documentation, as appropriate.
The Review Committee may consider a significant change in major when reviewing MCE. However, multiple majors and minors and/or excessive E, I, N or W grades or repeated courses are not adequate reasons for exceeding the MCE requirement. Appeals submitted for these reasons alone cannot be approved
Appeal decisions are sent to the student’s EMU email address. If the appeal is approved, the student will be placed on probation status and will be eligible to receive financial aid for a period of one semester after a contract has been signed by the student. The contract will provide conditions the student is required to meet for their probationary semester.
A student may regain financial aid eligibility by meeting the SAP standards if an appeal is denied or never submitted.
If your eligibility has been cancelled and you do not meet the appeal criteria, you will regain eligibility automatically once you are meeting the SAP criteria on your own. This means that once your completion rate reaches 67% and your cumulative grade point average is 2.0 (3.0 for graduate students) you will be back in good standing and eligible for future aid. You will not need to contact our office. We check SAP status for all students at the end of each term after grades are posted.
Calculating Completion Rate
Divide the number of passed* EMU hours into the number of attempted* EMU hours.
Example: 125 (passed hours) ÷ 131 (attempted hours) = 95%.
Your Completion Rate: Passed hours: ÷ Attempted hours:
Calculating Your Grade Point Average
1. List your courses (whether all or just those in a major or minor) and the credits and grade for each course.
2. Use the chart below to determine the grade points for each course (this is determined by multiplying the grade points by the number of credits for the course).
3. Add up all of the grade points. Divide this total by the total number of credit hours included. The result will be your grade point average, using the scale in our current university computer system.
|Semester Information||Totals from above scale||Final Calculation|
|BIO 105 – 4 credits – A||4 (cr) x 4.000 (A) = 16.000 pts||40.000 / 13 = 3.076|
|MATH 110 – 3 credits – B-||3 (cr) x 2.700 (B-) = 8.100|
|ENGL 121 – 3 credits – C+||3 (cr) x 2.300 (C+) = 6.900||GPA = 3.07|
|PLSC 112 – 3 credits – B||3 (cr) x 3.000 (B) = 9.000|
|= 13 (cr) & = 40.000 pts||*GPAs are NOT rounded|
REMEMBER: EMU requires that all undergraduates have a minimum cumulative grade point average of 2.000 or higher before they can be approved for graduation. This minimum applies, as well, to the student’s major and minor areas. Some programs of study require more than these minimum conditions for graduation. Students whose cumulative grade point average falls below 2.000 will be placed on academic probation, or, if the deficit is substantial, may be subject to academic dismissal. Questions regarding these policies, especially as they relate to academic probation, should be referred to the Assistant Director for Academic Actions in the University Advising and Career Development Center (200 McKenny Hall; 734-487-1207).
* Passed and Attempted EMU hours are found under the "Student" tab of your my.emich account. (Click on Student Services, Student Records and Academic Transcript).
** Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Teacher Education Assistance for College and Higher Education Grant (TEACH Grant), Federal Perkins Loan, Direct Subsidized and Unsubsidized Loans, Federal Work Study, Direct PLUS Loan (Parent Loan for Undergraduate Students), Graduate PLUS Loan, University Grant/Award and EMU scholarships.