The Department of Education has recently published regulations which impact students who repeat courses. These regulations are part of a series called Program Integrity Rules and became effective July 1, 2011.
Program Integrity Rules
- A student may receive aid when repeating a course for the first time or when repeating a course previously failed, regardless of the number of times the course was attempted.
- A student may receive aid to repeat a previously passed course one additional time.
- Once a student has completed any course twice with a passing grade, he/she is no longer eligible to receive aid for that course.
If a student retakes a course that is not aid eligible, the credit hours will be excluded from the total enrollment for the semester.
This rule applies whether or not the student received aid for earlier enrollments in the course.
Allowable: Repeated coursework may be included if the student received a failing grade. There is no limit on the number of repeats if the student does not pass the class (although there is a University policy limiting the number of repeats to three).
Allowable: Student took Biology 101 and received a grade of E/F. The student repeats the class and receives a grade of D. Because the student has now passed the class, he/she may repeat it one more time and receive financial aid. If repeated again (3rd time), the credit hours for the course will not be counted in enrollment for that semester.
Not allowable: Student receives a D in a course and decides to repeat the course to improve his/her GPA. The student may repeat this passed course one time but if the student wants to repeat it a second time, the second repeat would not count for financial aid eligibility.
Allowable: Courses that are intended to be repeated multiple times such as marching band, independent study, special topics, thesis and dissertation.