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Housing and Dining Contract

1. Sign In
2. Select a Term
3. Verify Home Address
4. Cell Phone
5. Demographics
6. Select a Hall
7. Select a Meal Plan
8. Assignment Preferences
9. Optional Survey
10. Accept the Terms
11. Pre-Payment

Contract Terms and Conditions

This is your Housing and Dining contract.  If you decide to live on-campus, you are responsible for knowing the terms of the contract listed below.  Do not sign the contract until you are fully aware of all the terms and conditions that are presented and you are prepared to meet the financial obligations.  Knowledge and compliance with the information contained in the contract is each student's responsibility.  Once you agree to the contract terms and conditions, you may request a space for the 2013-14 academic year.  No guarantees can be made for a specific hall.

This contract outlines the terms and conditions upon which room and board in Eastern Michigan University residence halls is leased to a person (herein called RESIDENT) by the University's Board of Regents, being the constitutional and statutory board of control of Eastern Michigan University (herein called UNIVERSITY). The contract is for the entire 2013-14 academic school year (Both fall and winter semesters).

I. FEES AND CONTRACT TERMINATION

1. $200 prepayment paid to the UNIVERSITY must be submitted with the contract in order to reserve a room.

2. The RESIDENT may cancel this contract prior to moving into the residence halls by submitting a cancellation, in writing only, to the Residence Life Office. Written cancellation must be sent via the EMU e-mail account to housing@emich.edu. Cancellation of the contract, regardless of the reason, will result in a forfeiture of the prepayment determined by the date the written cancellation is received in the Residence Life Office according to the following schedule:

Cancellation Schedule
Before May 1, 2013 No forfeiture
Before July 1, 2013 Forfeit $100.00
After July 1, 2013 Forfeit $200.00
Prepayments submitted after July 1, 2013 are non-refundable.

Refund of monies will only be made to students who do not have any balance owing to the university. In all other cases, a credit for the appropriate amount will be applied to the student's account.

3. Applicable room and board rates are prorated on a weekly basis.

4. The UNIVERSITY reserves the right to change room and board rates if, in its opinion, such change is necessary.

5. The terms of this agreement are for the entire 2013-14 academic year (both fall and winter semesters). In the event that the RESIDENT will no longer be an enrolled student, the RESIDENT must apply for a contract release with the Area Complex Director.

6. The contract will NOT be terminated for an enrolled RESIDENT to move to a private home, off campus housing, fraternity/sorority house, or to commute during the period of this agreement.

7. If an enrolled RESIDENT moves out of the residence hall without an approved release, RESIDENT remains liable for all room and board charges for the 2013-14 academic year.

8. Once a RESIDENT has been given an approved release to move out of the residence hall, the contract will terminate and the RESIDENT will no longer be entitled to any services provided for in this agreement, including meals.

9. If RESIDENT requests a release due to withdrawal and subsequently re-enrolls during the contract period, the contract continues to be active and RESIDENT must return to a residence hall. Reassignment to the same hall is not guaranteed.

10. The RESIDENT agrees to request a contract release by December 10, 2013, if the RESIDENT will be graduating or has determined he/she will not be returning as a student for the winter semester.

11. It is considered a violation of this contract to move from an assigned room to another room without Residence Life Office approval and such a breach will be subject to a $50.00 liquidated damage fee. Not properly checking out of the hall when the RESIDENT leaves, will result in a $50.00 Improper Check-out Fee.

12. The UNIVERSITY reserves the right to terminate this contract and take possession of a room for violation of this contract or UNIVERSITY policies or regulations.

13.  The UNIVERSITY reserves the right, when necessary, to remove a RESIDENT's personal items from the room and store them for a limited time period if it is determined that RESIDENT has vacated the room and does not intend to return.

CONDITIONS OF ASSIGNMENT

14. The UNIVERSITY requires that RESIDENT be enrolled and remain enrolled in at least six (6) credit hours for undergrad students or three (3) credit hours for graduate students for the duration of each semester.  The UNIVERSITY reserves the right to terminate the contract for any RESIDENT that falls below the required credit hour minimum.

15. RESIDENTS returning for the winter semester must be registered for winter classes no later than December 22, 2013.

16. Submission of this contract does NOT guarantee accommodation in the residence halls if the contract and prepayment are received after capacity in the halls has been reached.

17. The UNIVERSITY does not discriminate on the basis of race, color, creed, sexual orientation, disability, or ethnic background, in the assignment of residence hall rooms.

18. If RESIDENT requires a specific accommodation due to special needs, they must first be registered with the Disability Resource Center.

19. The UNIVERSITY reserves the right, when necessary, to convert an assigned single room to a double room for the purposes of providing space when demand is above anticipated numbers. NO SINGLE ROOMS ARE GUARANTEED.

20. The UNIVERSITY has the right to reassign a confirmed room if RESIDENT has not yet moved in after three days of the official move-in date.

21. Should a vacancy occur throughout the year, regardless of the reason, in a double room assignment, the remaining RESIDENT agrees to either accept another roommate or pay the increased single room rate.

22. At the end of each semester, RESIDENTS are required to vacate the residence hall by 3:00 p.m. the day following their last scheduled exam or by closing, WHICHEVER COMES FIRST.

23. The room and board rate will not be pro-rated if the student moves out during the last two weeks of the semester.

GENERAL CONDITIONS

24. The RESIDENT agrees to comply with the rules and regulations which may be adopted by the UNIVERSITY for the residence hall program and with the terms of the UNIVERSITY'S Student Code of Conduct and the Guide to Campus Living, located on the Housing website at http://www.emich.edu/housing.

25. No RESIDENT shall sublet or assign his or her assignment to another person. No unauthorized persons are allowed to reside in the rooms. No pets are permitted in the residence halls.

26. The RESIDENT shall not use the residence hall rooms or public areas in and around the residence halls in a manner which is detrimental to the best interest and welfare of the hall community. No commercial sales or services are permitted in either the RESIDENT's room or in any public areas.

27. The RESIDENT is prohibited from keeping firearms, weapons, gunpowder, or other materials or substances which might endanger the health or safety of any person in the residence halls.

28. Air conditioners are not permitted in the residence halls.

29. The UNIVERSITY has the right to enter and inspect rooms for pest control, health, maintenance and security reasons, or to remove University property, and reassign rooms as necessary. RESIDENT agrees to follow directives that support these functions.

30. The UNIVERSITY is not responsible for the loss of or damage to any personal property of the residents or their guests.  RESIDENT is encouraged to insure their own personal property.  The UNIVERSITY does not provide insurance for the loss of or damage to a resident's or any guest's personal property. 

31.  The RESIDENT shall keep the leased premises and public areas clean and free from dirt, garbage and trash, and is to be responsible for repair or replacement of any item damaged because of the acts or omissions of the RESIDENT or the RESIDENT's guest, invitee or agents. Any necessary repairs or replacements will be made by the UNIVERSITY and be paid for by the RESIDENT or, in the case of public-area damage, by the RESIDENTS of the community.

32. The agreement and times set forth for performance of this agreement are subject to change due to strikes, lockout or other labor disputes and disorders which may affect the health or safety of students or affect the educational function of the institution. The UNIVERSITY reserves the right to offer these room and board services at different dates and times, provided that when services are offered, the dates will be in conformity with the purpose for which the RESIDENT entered into the agreement.

33. No smoking is permitted anywhere within the residence halls.

DINING PLANS

34.
A meal plan is required for all RESIDENTS (except those living in the Village).

35. To change the meal plan, a Dining Service Amendment must be completed and approved.

36. No changes to the meal plan will be accepted after September 30, 2013 for the fall semester or January 31, 2014 for the winter semester.

37. Meal plans are non-refundable and must be used within the contract period.