Eastern Michigan University

Exam Scanning

The I.T. Enterprise Data Center Operations team provides an optical scanning service to scan and score bubble exam forms. Scanning Services utilizes contact-free drop-off (via the dropbox) and delivery (via secured lockers); window service is no longer available. The dropbox and lockers are located in the hallway outside 118 Pray Harrold and can be accessed at any time during normal building hours. Typical turn-a-round time will be 1 business day.

Note: Use of the Canvas Learning Management System is recommended for exam delivery. Staff in the Center for e-Learning are available to assist in converting paper exam content to Canvas.

Getting Started

If you wish to use the scanning service and don't have I.T. provided forms, email [email protected] to request any of the following:

  • Exam Scanning Request form (Do NOT make photocopies of request forms as they are numbered; you may request multiple forms).
  • Exam Sheets (Exam sheets come in packets of 500 forms. Do NOT make photocopies or use exam sheets obtained elsewhere as they cannot be processed by I.T.'s Scanning Services).

Exam SheetHandling the Exam Sheets

Since the COVID-19 virus can live on paper for several hours, the Public Health Work Group recommends adhering to physical distancing guidelines and wearing protective equipment (e.g., masks, gloves) when distributing and collecting exam sheets. Avoid hand-to-hand transfers; instead, you may want to consider using a box where students can drop completed exam forms.

Exam Scoring

Place the completed Scanning Request form(s) and exam sheets in an inter-office envelope and deposit the envelope in the dropbox. Be sure to retain the numbered receipt from the bottom of the Scanning Request form.

Exam Results and Reports

A number of reports are available to assist you in analyzing your exam results. To request a report, place a check mark next to the report name on the Scanning Request form:

  • Standard Item Analysis
  • Roster Report
  • Class Response Report
  • Score Distribution Percentile

Reports are supplied in paper form. Upon request, the Roster Report may be sent to your My.Emich email account as an attachment. Typical turn-a-round time will be 1 business day. To receive the Roster Report as soon as the exam has been processed, complete the “Roster Email Options” section of the Scanning Request form.

Exam Retention and Purge

Exam sheets and printed results/reports are retained in Scanning Services for two weeks (10 business days) after processing.  If not picked up after that time they will be properly disposed of. Electronic results are retained through the end of the current semester.

If you have questions contact us at:
[email protected]
734.487.1492

Division of Information Technology

106 Halle Library

Ypsilanti, MI 48197

734.487.3141