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Eastern Michigan University

SSASECT - Adding/Editing Meeting Times, Buildings, and Rooms to a Section

Use the Schedule form (SSASECT) to specify times, room, and building you want to schedule.

Note: When adding/editing meeting times, buildings and rooms to a section:

  • Regardless of whether the department is scheduling a pre-approved room or the R25 automated scheduler (S25) is performing the assignment, two or more sections meeting in the same location (i.e. building and room) at the exact same time (i.e. start time, end time, and days), must be cross listed. If they are not cross listed, the R25 system will generate an error message and only one of the sections will be scheduled in the room. See SSAXLST - Cross Listing Sections for more information on creating cross listed sections.

  • If two or more sections meet in the same location and overlapping times (e.g., one meets from 2:00 pm - 3:50 pm and the other from 3:00 pm - 4:50 pm on the same days and in the same room), contact the College of Arts & Sciences Dean's Office for assistance.
  • If a room or building change is being made, remove the meeting time containing the current room or building (after selecting the meeting time, click Record from the menu bar and Remove from the list), save the change, and wait ten (10) minutes before adding the new room. The wait time is necessary for the change to be passed from Banner to the R25 scheduling system.
  • You must add a Room Attribute Preferences (aka pre-approval) code when assigning a room to a section. See below, beginning at step sixteen (16) for more information.

Follow these directions to add/change meeting times, buildings, and rooms in SSASECT:

    1. From the Banner Main menu, type the form name in the Go To... box press the [Enter] key on the keyboard.
      Go To...
    2. The form is displayed. Type the term code in the Term field.

      Note: To search for a term code, click the Term field pull-down arrow. A list of term codes are displayed. Locate and double-click the code to return to the form and display it in the Term field. See Glossary of Banner Codes and Fields for more information about term codes.
    3. Type the CRN you want to work with in the CRN field.

      Note: To search for a CRN, click CRN field pull-down arrow and see SSASECQ - Searching for Course Sections for more information.
      SSASECT
    4. Click the Next Block button on the toolbar.
      Next Block Button
    5. Click Meeting Times and Instructor tab.
      Options Menu
    6. The Meeting Dates tab is displayed. Press the [Tab] key twice on the keyboard.

      Note: The Start Date and End Date fields are populated with dates from the Part of Term field on the Section Information block. See SSASECT - Creating a New Course Section for more information.If the specific meeting time dates are different, complete the steps below. Once you have saved your work, you can modify the dates in the Start Time and End Time fields and save these changes.
    7. Check the days you want to schedule or leave these unchecked if there is no meeting time for this section.
    8. Type the start and end times you want to schedule in the Start Time and End Time fields respectively or leave these fields blank if there is no meeting time for this section.

      Note: The Start Time and End Time fields require the international time format (e.g., 1:30 PM is 1330 in international time format).
      SSASECT
    9. Click the Meeting Location and Credits tab.

      Note: Only use the Meeting Location and Credits tab for rooms that have been assigned to your college/department and approved for pre-scheduling. Room assignments for sections marked with a pre-approval code will not be overwritten by the automated S25 room scheduler.
      SSASECT
    10. The Meeting Location and Credits tab is displayed. Type the building code you want to schedule in the Building field.
    11. Type the room number you want to schedule in the Room field.

      Note: If a room change is being made, remove the current room and wait ten (10) minutes before adding the new room. The wait time is necessary for the change to be passed from Banner to the R25 scheduling system. See  SSASECT - Canceling a Section for more information on removing meeting times and locations.

      To search for an available room on the desired dates and times, click Options in the menu bar and click Building/Room Schedules from the list. The Building/Room Schedule form (SSAMATX) is displayed. See SSAMATX - Searching for a List of Course Sections by Building and Room for more information.

    12. Verify the correct code is displayed in the Schedule Type field.

      Note: If the code is incorrect, return to the Section block and correct it from the Schedule Type field. See SSASECT - Creating a New Course Section for more information.
    13. Verify the correct number of hours per week is displayed in the Hours per Week field.

      Note: Hours per Week = Number of Days checked x (End Time - Start Time).
    14. Verify the correct number is displayed in the Session Indicator field.

      Note: By default, the session indicator number is 01. Use the session indicator number to assign [a] specific meeting time(s) to an instructor (e.g., any meeting times with a 01 session indicator is assigned to Instructor A and any other meeting times with a 02 session indicator is assigned to Instructor B). See  SSASECT - Assigning an Instructor to a Section for more information.
      SSASECTe
    15. Click the Save button on the toolbar.
      Save Button
      Note:  If you receive the error message *ERROR* Room conflict, HELP room availability, COUNT QUERY HITS schedule, there may be a (T) time conflict, a (R) room conflict, or (B) both. Once you have verified there is no conflict with another section, you can type the appropriate code in the Override column to override the error message. Contact the Building/Room Administrator to determine the root cause of the error. SSAMATX - Searching for a List of Course Sections by Building and Room.
    16. Click the Scheduler Preferences tab.
      SSASECT
    17. Click the Next Block button twice on the toolbar.
      Next Record Button
    18. The Room Attribute Preferences block is displayed. Type the pre-approval code designated for your college in the Room Attribute Preferences Code field.

      Note: See Glossary of Banner Codes and Fields for a list of Room Attribute Preferences Codes (pre-approval codes) for each college.
      SSASECT
    19. Click the Save button on the toolbar.
      Save Button
    20. To enter additional meeting times, click the Next Record button and repeat the steps.
      SSASECT
    21. When you are finished, click the Exit button on the toolbar to return to the Banner Main menu.
      Exit Button