| As an employee, am I required to enter hours each day? | Expand dropdownNo. However, it is strongly recommended that employees record all hours on a daily basis. By doing so, the time reporting procedure will not be overlooked or forgotten. | | What if as an employee, I need to make a change to my timesheet? | Expand dropdownEmployees can make changes until the timesheet is submitted to the Approver. If you have already submitted your timesheet, your Approver can make the change for you. If the Approver has already approved the incorrect timesheet, Payroll must be contacted to make the correction. | | What if as an employee, I have more than one position? More than one supervisor? | Expand dropdownEmployees must submit a separate timesheet for each position held at Eastern Michigan University. If you have two positions with two different supervisors, you will have two timesheets, and each timesheet will be routed to the Approver identified for that position. | | How will Approvers know when my timesheet has been submitted? | Expand dropdownApprovers will log in to view the timesheets that have been submitted and are awaiting their approval. | | What if my Approver is on vacation? | Expand dropdownIf your approver is on vacation submit your timesheet as you would normally and the Payroll Department will process the time entered. When your supervisor returns to the office they will review the timesheet and notify the Payroll Department and the employee of any necessary correction. | | What if as an employee, I work different hours than I reported on my timesheet? | Expand dropdownCommunicate with your Approver. If the Approver has not yet approved your timesheet, the Approver can make necessary changes. | | What if as an employee, I am unable to submit my timesheet by the deadline? | Expand dropdownYour Approver will contact the Payroll Department to submit the timesheet so that your Approver can approve the timesheet. | | How do I, as an employee, view my leave balances? | Expand dropdownTo view Sick/Personal: Employee Dashboard >> Earnings >> Earnings by Date.
To view all other Leave Balances: Employee Dashboard >> Full Leave Balance Information. | | How do I, as an Approver, view a list of all timesheets, including "Not Started"? | Expand dropdownCurrently, there is no way to see a list of all timesheets. Instead, you can view a list of all timesheets except "Not Started" and then view a list of "Not Started" timesheets. | | How do I, as an Approver, see a birds-eye view of a given timesheet? | Expand dropdownCurrently, there is no way to see a birds-eye view of a given timesheet? Instead, you will need to click through the timesheet days to view the entirety of a given timesheet. | | Why don't I see the same earnings types as other employees? | Expand dropdownYour timesheet or leave report will only show earnings types related to your job/position. | | If I didn't work any hours for a given day, do I record zero (0) hours? | Expand dropdownA zero (0) cannot be recorded on your timesheet or leave report. | | Can I supbit my timesheet or leave report early? | Expand dropdownEarly timesheets or leave reports can be submitted at any time prior to the submission deadline. | | What are my responsibilities as an employee? | Expand dropdownEmployee Responsibilities- Meet the 11:59 PM submission deadlines. Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.
- Verify the pay period, earnings types, and recorded times for submitting timesheets and leave reports.
- Verify leave balances amounts before submitting your timesheet or leave report. If your leave balances are insufficient to cover your reported hours, your pay will be docked.
- Add comments to your timesheet or leave report to document any special circumstances or variations and/or changes to your normal work schedule.
- If you are unable to submit your timesheet or leave report by the deadline, contact your Approver to make arrangements for them to complete and submit your timesheet or leave report
- Student employees must submit a timesheet, reporting in and out times for actual hours worked (a.k.a. positive time), for any pay period that hours are worked.
- Semi-monthly paid employees should only submit leave reports when they are reporting sick and vacation (a.k.a. exception time) taken.
- Bi-weekly paid exempt employees should only submit timesheets when they are reporting sick and vacation (a.k.a exception time) taken.
- Bi-weekly paid non-exempt employees should submit time for all hours worked, including any exemption time taken.
| | What are my responsibilities as an approver? | Expand dropdownApprover Responsibilities- Designate a Proxy to act as an Approver on your behalf.
- Ensure the 11:59 PM submission deadlines are met. Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.
- Review each employee timesheet and leave report for completeness and accuracy. Watch for misapplication of earnings types (e.g. Bereavement vs. Sick Bereavement).
- Return timesheets and leave reports for correction, only when sufficient time exists to meet the approval deadline.
- Add comments when making changes to time.
- Approve time by the 11:59 PM approval deadlines. Approval deadlines are Tuesday after the pay period ends for timesheets and one business days after the next pay period ends for leave reports.
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