Eastern Michigan University

EMU Time Entry - Semi-Monthly Leave Report Guide

Semi-Monthly Employee leave reports:

  • Spans a fifteen day pay period and are available the first day of the pay period.
  • Must be submitted no later than 11:59 PM the last day of the next pay period.

To get started with leave reports, log in using this SSB 9 - Employee Self-Service link, at which point you will be presented with the Employee Dashboard. From the Employee Dashboard:

Entering Leave Report Hours/Times

Semi-Monthly Employees should only submit leave reports when they are reporting sick and vacation (a.k.a. exception time) taken. Note: If you have no exception time to report for the pay period, it is not necessary to open the leave report. Please check with your Approver for internal procedures.

To enter time in your leave report:

  1. Click the Enter Leave Report button in the My Activities section of the right-hand navigation bar.
    A list of leave reports are displayed.
    Leave Report Statuses:
    • NOT STARTED: You have not started your leave report. It can be opened/started.
    • IN PROGRESS: You are in the process of entering your time for the pay period. It can be opened/edited.
    • PENDING: You submitted your leave report and its awaiting approval from your Approver. It cannot be edited by you.
    • RETURNED FOR CORRECTION: Your leave report is being returned to you for correction. You are required to make corrections and resubmit by the normal deadline. If you do not resubmit you will not be paid on time.
    • APPROVED: Your leave report has been approved and ready for Payroll to process. It cannot be edited by you or your approver.
    • COMPLETED:The Payroll department received and processed your leave report.
  2. Click the Start Leave Report button related to the desired leave report.
    The selected leave report is displayed.
  3. Click the desired day on the calendar.
    The selected day is highlighted and the Earn Code field is displayed.
  4. Click the Earn Code drop-down field and select the desired earn code from the list.
    Exempt Employees only submit exceptions to regular time (e.g., sick, vacation, etc.).
  5. Enter the desired time in the Hours field.
  6. Click the Save button.
    The information entered is displayed in the leave report.
    Additional Day Action
    • Add Earn Code: Click the Add Earn Code link and then add the desired earn code and time for the same day.
  7. Repeat this process for each day in the pay period that requires time entry.

Editing Your Leave Report

Changing your leave report is no problem as long as it has not been Approved. If your leave report has not been approved you can click the Recall Leave Report button or your Approver can return it to you for correction.

To edit your leave report:

  1. Click the Enter Leave Report button in the My Activities section of the right-hand navigation bar.
    A list of leave reports are displayed.
  2. Click the In Progress button related to the desired leave report.
    The selected leave report is displayed.
  3. Click the desired day on the calendar.
    The selected day is highlighted and the following actions are available:
    1. Copy - Click the Copy Copy Button   button and then select the day(s) where you want to paste.
    2. Edit -Click the Edit Edit Button button to edit the selected day.
    3. Delete - Click the Delete Delete Button button to delete the selected day.
    4. Comments - Click the Comments Comments Button button to view and/or add a comment to your leave report. Any comment made is associated with the entire pay period rather than a specific date.
      About Comments: You should create a comment when you need to explain any special circumstance(s) to your Approver. Since comments are associated with the pay period rather than a specific date, be sure to include the date that corresponds to the comment. The system will automatically record the date the message was written, the message, and who wrote it. 
  4. Click the Save button.
    The information entered is displayed in the leave report.

Submitting Your Leave Report

Whenever you enter and save new information to your leave report, it is recorded but is not automatically sent to your Approver. When your leave report is ready to submit for approval, it is important for you to carefully review it first to make sure the days, hours, and earnings types are all correct. You will not be able to make any changes to the leave report once it is submitted unless your Approver returns it to you for correction.

To submit your leave report:

  1. Click the Enter Leave Report button in the My Activities section of the right-hand navigation bar.
    A list of leave reports are displayed.
  2. Click the In Progress button related to the desired leave report.
    The selected leave report is displayed.
  3. Click the Preview button in the lower right corner of the page.
    The Preview window is displayed.
  4. Review the leave report summary and add any additional comments in the Comments field.
    About Comments: You should create a comment when you need to explain any special circumstance(s) to your Approver. Since comments are associated with the pay period rather than a specific date, be sure to include the date that corresponds to the comment. The system will automatically record the date the message was written, the message, and who wrote it.
  5. Click to check the "I certify..." statement.
    By checking the certification statement you are certifying that the time entered represents a true and accurate record of your time. 
  6. Click the Submit button.
    A successful submission message is displayed and the status changes to Pending.
    Note: If you do not have sufficient leave balances to cover the time reported the "Possible Insufficient Leave Balance" warning is displayed. This warning message will not prevent submission of the leave report.
Division of Information Technology

106 Halle Library

Ypsilanti, MI 48197

734.487.3141