Eastern Michigan University

EMU Time Entry - Roles & Responsibilities

Employee Responsibilities

  • Meet the 11:59 PM submission deadlines.
    Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.

  • Verify the pay period, earnings types, and recorded times for submitting timesheets and leave reports.

  • Verify leave balances amounts before submitting your timesheet or leave report.
    If your leave balances are insufficient to cover your reported hours, your pay will be docked.

  • Add comments to your timesheet or leave report to document any special circumstances or variations and/or changes to your normal work schedule.

  • If you are unable to submit your timesheet or leave report by the deadline, contact your Approver to make arrangements for them to complete and submit your timesheet or leave report

  • Student employees must submit a timesheet, reporting in and out times for actual hours worked (a.k.a. positive time), for any pay period that hours are worked.

  • Semi-monthly paid employees should only submit leave reports when they are reporting sick and vacation (a.k.a. exception time) taken.

  • Bi-weekly paid exempt employees should only submit timesheets when they are reporting sick and vacation (a.k.a exception time) taken.

  • Bi-weekly paid  non-exempt employees should submit time for all hours worked, including any exemption time taken.

Approver Responsibilities

  • Designate a Proxy to act as an Approver on your behalf.

  • Ensure the 11:59 PM submission deadlines are met.
    Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.

  • Review each employee timesheet and leave report for completeness and accuracy.
    Watch for misapplication of earnings types (e.g. Bereavement vs. Sick Bereavement).

  • Return timesheets and leave reports for correction, only when sufficient time exists to meet the approval deadline.

  • Add comments when making changes to time.

  • Approve time by the 11:59 PM approval deadlines.
    Approval deadlines are Tuesday after the pay period ends for timesheets and one business days after the next pay period ends for leave reports.

 

Division of Information Technology

106 Halle Library

Ypsilanti, MI 48197

734.487.3141