Eastern Michigan University

EMU Time Entry - Roles & Responsibilities

Employee Responsibilities

  • Meet the 11:59 PM submission deadlines.
    Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.

  • Verify the pay period, earnings types, and recorded times for submitting timesheets and leave reports.

  • Verify leave balances amounts before submitting your timesheet or leave report.
    If your leave balances are insufficient to cover your reported hours, your pay will be docked.

  • Add comments to your timesheet or leave report to document any special circumstances or variations and/or changes to your normal work schedule.

  • If you are unable to submit your timesheet or leave report by the deadline, contact your Approver to make arrangements for them to complete and submit your timesheet or leave report

  • Student employees must submit a timesheet, reporting in and out times for actual hours worked (a.k.a. positive time), for any pay period that hours are worked.

  • Semi-monthly paid employees should only submit leave reports when they are reporting sick and vacation (a.k.a. exception time) taken.

  • Bi-weekly paid exempt employees should only submit timesheets when they are reporting sick and vacation (a.k.a exception time) taken.

  • Bi-weekly paid  non-exempt employees should submit time for all hours worked, including any exemption time taken.

Approver Responsibilities

  • Designate a Proxy to act as an Approver on your behalf.

  • Ensure the 11:59 PM submission deadlines are met.
    Submission deadlines are Monday after the pay period ends for timesheets and the last day of the next pay period for leave reports.

  • Review each employee timesheet and leave report for completeness and accuracy.
    Watch for misapplication of earnings types (e.g. Bereavement vs. Sick Bereavement).

  • Return timesheets and leave reports for correction, only when sufficient time exists to meet the approval deadline.

  • Add comments when making changes to time.

  • Approve time by the 11:59 PM approval deadlines.
    Approval deadlines are Tuesday after the pay period ends for timesheets and one business days after the next pay period ends for leave reports.