Private Personal Information (PPI)

Social Security numbers and birth dates are information. A list of Social Security numbers, or a list of birth dates without any references or relationships to real individuals is still just information. When you tie that piece of information to an individual person, you have now created Private Personal Information (PPI) which must be protected and used in a manner that protects the individual’s right to keep PPI private.

Examples

  • Social Security number (See added restrictions [link to Social Security Number page].)
  • Health information (See also: Protected Health Information [add link to page here])
  • Passport number
  • Disability information
  • Visa permit number
  • Ethnicity
  • Driver's license number
  • Gender
  • Bank account number
  • Date of birth
  • Credit Card number
  • Place of birth
  • Credit Card security code number
  • Country of citizenship
  • Debit Card number
  • Citizenship information
  • Personal Identification Number (PIN)
  • Marital status
  • Tax information (e.g., W-2, W-4, 1099)
  • Military status
  • Criminal record
  • Home address
  • Discipline information
  • Payroll information
  • Benefits data
  • Retirement accounts
  • Family member information - names, ages, addresses
  • See Student Education Records [link to page]
  • Donor Contact information
  • Donor gift information

Laws/Regulations/Policies

Additional Resources

Using Private Personal Information

The permitted (Yes), the not permitted (No), and those needing to contact I.T. (Contact I.T.) are listed in three columns in the matrix below.

Yes

  • Banner
  • Bomgar
  • Canvas
  • Google Mail/Calendar
  • Google Drive
  • Google Talk/Sites/Tasks
  • U.achieve
  • Samanage
  • Shared Drive
  • ZendTo
  • Virtru

No

  • Google All Other Apps
  • Personal Accounts
  • Personal Devices

Contact IT

  • N/A

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