Campus Partner Resources & Planning

Orientation Resources & Planning

We invite Campus Partners to learn more about OTP’s planning efforts for Orientation and utilize the resources for your own Orientation preparations.

Resources

Orientation is an opportunity to highlight EMU’s mission and brand. Additionally, EMU aims to be an inclusive campus and this begins from their first interactions with us. Please research and implement the following recommendations as you update your presentations to make sure they are accessible for all students and their guests. 

Have questions or concerns about your content? Please contact Disability Resource Center for more information and resources.

  • All videos should have correct captions and enable while showing. Auto-captioned videos are not recommended.
  • Pictures with meaning should have a descriptive caption below.
  • Images with words embedded should have a combined text description of the words in the image.
  • Provide clear verbal descriptions of visual content, such as images, charts, and videos.
  • Check the color contrast of presentation fonts.
  • Paper handouts should be available in a digitally accessible format, upon request.
  • Limit the use of non-accessible presentation formats, such as Prezi.
  • Consider an ending accessibility statement. Example: “If anyone needs an accessible version of the [content presented], please contact our office.” 

Planning 

Each year we anticipate following the General Orientation Planning Timeline below:

January

  • Host Winter Orientation prior to start of Spring semester [December]
  • Review Winter Orientation assessment
  • Host meetings with Campus Partners regarding Orientation changes and improvements (includes special populations)
  • Prepare to open Fast Track Registration System for Spring/Summer (coordinate with Admissions, communication materials, website, and finalize session capacities)
  • Review/prepare Virtual Pre-Orientation for Fall
  • Request content for Fast Track publications (workbook, schedule, etc.); design for Orientation t-shirts
  • Develop Spring/Summer Orientation Assessment instruments (partnership with Admissions & Campus Labs)
  • O-Team Meetings and Orientation Group Leader training begins
  • OGL & O-Team Pre-assessment
  • 1:1 with OTP Coordinator & OTP Student Staff 

February

  • Distribute Fast Track schedule
  • Fast Track Registration System opens
  • Compile Spring Orientation dates for review/approval
  • Last meetings with Campus Partners regarding Orientation changes and improvements
  • Send Fast Track publications to print (workbook, schedule, etc.)
  • Finalize Fast Track Orientation Assessment instruments
  • Deadline for Fast Track presentations from Campus Partners
  • Reserve classroom/lab spaces for First Three Orientation
  • Identify next season’s Fast Track and First Three dates.
  • Review Orientation publications for changes
  • NSOA App closes
  • SWAT Coordinator Training begins
  • NSOA Interviews begin
  • OGL & Advisor Mixer

March

  • Fast Track programs begin!
  • OTP student staff delegation attends regional NODA Conference
  • Administer OGL training assessment
  • Launch Fast Track Orientation Assessment instruments Student & Guest Survey launch (including component about OGL)

April

  • Fast Track programs continue; includes hosting events and day-of logistics
  • Prepare for O-Team May Retreat
  • 1:1 with OTP Coordinator & OTP Student Staff 
  • First Three Rental Reservations
  • SWAT Hiring complete
  • NSOA FireUp Training

May

  • Fast Track programs continue; includes hosting events and day-of logistics
  • First Three Orientation publications finalized and sent to print; Orientation t-shirts ordered
  • First Three Planning Meetings with Campus Partners
  • O-Team May Retreat
  • O-Team retreat assessment
  • Mid point review of Fast Track surveys
  • OTP Spring Retreat
  • New OTP Student Staff pre assessment

June

  • Fast Track programs continue; includes hosting events and day-of logistics
  • 1:1 with OTP Coordinator & OTP Student Staff 
  • First Three giveaway bidding process

July

  • Fast Track programs continue; includes hosting events and day-of logistics
  • Deadline for First Three Orientation presentations from Campus Partners,& presenters. (end of month)
  • Prepare NSOA Training - Pre & post assessments
  • Prepare OGL and Oteam applications

August

  • Host final Fast Track programs
  • Close Fast Track survey instruments
  • NSOA Training
  • Host First Three Programming
  • O-Team Training Assessment
  • NSOA Training - Pre & post assessments
  • Fast Track Internal Feedback & Debrief Meeting

September

  • Review collected First Three Assessment data
  • Review/prepare Virtual Orientation for Winter
  • O-Team & OGL Recruitment
  • Send out F3 survey to students & Guests
  • Student Staffing debrief meetings/exit interviews
  • OTP Fall Retreat
  • 1:1 with OTP Coordinator & OTP Student Staff 

October

  • Winter Orientation Registration System for Winter opens
  • Virtual Orientation available for Winter admits
  • Review of First Three assessment
  • Finalize First Three Orientation assessment reports & season report
  • O-Team Group Interviews
  • OTP Fall Retreat

November

  • Host debrief meetings with Campus Partners regarding Orientation (review of previous year, plans for future)
  • Review Fast Track materials (handbooks, t-shirts, etc.)
  • O-Team Individual Interviews and selection
  • OGL Retreat & Assessment

December

  • Host Winter Orientation
  • Host meetings with Campus Partners regarding Orientation (review of previous year, plans for future, updates)
  • Fast Track Schedule Changes solidified; request approval
  • Request Virtual Orientation edits for Fast Track
  • Review FITIAC communications with admissions for changes
  • Prepare to open Fast Track Registration System for next season (propose changes, coordinate with admissions and advising, communication materials)
  • 1:1 with OTP Coordinator & OTP Student Staff 
  • NSOA App opens 

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