11.4.1 Travel Policy

Printable Version

Effective Date:

1-27-64

Revision Date:

6-22-18

University Policy Statement 

Eastern Michigan University will reimburse University Employees for actual and/or reasonable expenses incurred while traveling or hosting in conjunction with University business.  Reimbursement for such expenses will be made in accordance with the IRS Accountable Plan, Treasury Regulations and the University Travel Procedures, and upon appropriate verification of a business rationale for the expenses. 

Travel by privately owned, leased or chartered aircraft (other than commercial) in conduct of University business is prohibited unless expressly authorized in advance by the Chief Financial Officer. 

University Practice

University practices for implementing this policy include: 

  1. Overnight domestic travel at University expense must be pre-approved by the traveler's supervisor. International travel must be pre-approved by the traveler's supervisor AND the Chief Financial Officer or University Provost.
  2. Employees authorized to travel at University expense are required to do so in accordance with official University Travel Procedures.
  3. When travel is funded by a sponsored agreement (i.e., grant, contract, etc.), the use of travel funds will be governed by the more restrictive of either the sponsored agreement or University policy.

Responsibility For Implementation

The Chief Financial Officer or his/her designee(s) has overall responsibility for implementation of this policy. 

Scope of Policy Coverage

The Travel Policy applies to all University employees.

Authority for Creation and Revision


Minutes of the Board of Regents, January 27, 1964; para. .12M.
Minutes of the Board of Regents, December 18, 1985; para. .3211M.
Minutes of the Board of Regents, September 22, 1992; para. .4600M.
Minutes of the Board of Regents, March 21, 2006; para. .6599M.
Minutes of the Board of Regents, October 7, 2014
Minutes of the Board of Regents, June 22, 2018


Last Review Date: June 2018


University Policy Statement 

Eastern Michigan University will reimburse University Employees for actual and/or reasonable expenses incurred while traveling or hosting in conjunction with University business.  Reimbursement for such expenses will be made in accordance with the IRS Accountable Plan, Treasury Regulations and the University Travel Procedures, and upon appropriate verification of a business rationale for the expenses. 

Travel by privately owned, leased or chartered aircraft (other than commercial) in conduct of University business is prohibited unless expressly authorized in advance by the Chief Financial Officer. 

University Practice

University practices for implementing this policy include: 

  1. Overnight domestic travel at University expense must be pre-approved by the traveler's supervisor. International travel must be pre-approved by the traveler's supervisor AND the Chief Financial Officer or University Provost.
  2. Employees authorized to travel at University expense are required to do so in accordance with official University Travel Procedures.
  3. When travel is funded by a sponsored agreement (i.e., grant, contract, etc.), the use of travel funds will be governed by the more restrictive of either the sponsored agreement or University policy.

Responsibility For Implementation

The Chief Financial Officer or his/her designee(s) has overall responsibility for implementation of this policy. 

Scope of Policy Coverage

The Travel Policy applies to all University employees.