13.2.1 Building Security: Keys and Access

Printable Version

Effective Date:

9-13-66

Revision Date:

12-14-18

Policy Statement

Eastern Michigan University Physical Plant will provide authorized key access to employees who demonstrate an employment related need to gain limited access to EMU building and rooms. Keys will also be temporarily provided to other authorized individuals on an as needed basis. Keys are University property and duplication is prohibited.

In order to fulfill this responsibility, the Physical Plant is responsible for the initial issuance of keys for campus facilities.

Purpose

To establish clear authority for keys and access to the University property to help minimize the risk to safety and security of the students, faculty, staff, and assets of EMU.

 

University Practice

  1. All buildings will be equipped with locks.
  2. Employees and other authorized individuals receiving keys will be required to sign an agreement detailing the responsibilities associated with possession of a key and to comply with approved procedures and practices.
  3. The Physical Plant Director may limit access to various spaces and will be responsible for unassigned space.
  4. Charges to an individual or a department may be made for new keys, lost keys and lock changes

Responsibility for Implementation

The Vice President for Operations and Facilities is vested with the authority to issue or deny issuance of University keys. 

The Director of Physical Plant is responsible for implementing the procedures supporting this policy. 

Scope of Policy Coverage

This policy applies to all University buildings, interior space and persons requiring access to such space.

Violation

Any employee who violates this policy may be subject to disciplinary action.

Authority for Creation and Revision


Procedures manual, System 1, Procedure 1; 9-13-66 and 10-22-79.
Minutes of the Board of Regents, April 25, 1990; para. .4183M.
Minutes of the Board of Regents, December 14, 2018


Last Review Date: December 2018


Policy Statement

Eastern Michigan University Physical Plant will provide authorized key access to employees who demonstrate an employment related need to gain limited access to EMU building and rooms. Keys will also be temporarily provided to other authorized individuals on an as needed basis. Keys are University property and duplication is prohibited.

In order to fulfill this responsibility, the Physical Plant is responsible for the initial issuance of keys for campus facilities.

Purpose

To establish clear authority for keys and access to the University property to help minimize the risk to safety and security of the students, faculty, staff, and assets of EMU.

 

University Practice

  1. All buildings will be equipped with locks.
  2. Employees and other authorized individuals receiving keys will be required to sign an agreement detailing the responsibilities associated with possession of a key and to comply with approved procedures and practices.
  3. The Physical Plant Director may limit access to various spaces and will be responsible for unassigned space.
  4. Charges to an individual or a department may be made for new keys, lost keys and lock changes

Responsibility for Implementation

The Vice President for Operations and Facilities is vested with the authority to issue or deny issuance of University keys. 

The Director of Physical Plant is responsible for implementing the procedures supporting this policy. 

Scope of Policy Coverage

This policy applies to all University buildings, interior space and persons requiring access to such space.

Violation

Any employee who violates this policy may be subject to disciplinary action.