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The Process: How Policies Are Created and Approved

All University policies must be approved by The Board of Regents of Eastern Michigan University. Policies are created when they are necessary to the efficient operation of the University.

A University policy is defined by all of the following: a) has broad application throughout the University; b) helps to ensure compliance with applicable laws and regulations, promotes operational efficiencies, enhances the university’s mission or reduces institutional risks; and c) mandates actions or constraints and articulates desired outcomes.

Policies may be initiated by discussions of the Board, or they may be initiated by University officers or others bringing issues to the attention of the Board. In all cases, the Board must explicitly approve a policy before it is to be implemented.

The University administration may enact statements of procedure which prescribe specific actions to be taken to conform to established University policies, allowing for the orderly implementation of those policies. Further, the University administration shall establish a uniform method and format for the enactment, publication and periodic review of University policies and procedures.

The University administration is authorized to enact, implement and enforce, without Board of Regents approval, appropriate executive orders, administrative policies and divisional, college, departmental, office or local operating rules and regulations. These administrative executive orders, policies, rules and regulations shall not conflict with University policy.

UNIVERSITY PRACTICE

The Board of Regents has delegated authority to the president to manage the University and to implement University policies and procedures. While all University policies must be approved by the University’s Board of Regents, University procedures are approved by the president’s cabinet [currently the Strategic Operations Council]. Approved University policies are placed in the University’s Policy Manual, and approved University procedures are placed in the University’s Procedures Manual. The president of the University shall be responsible for issuing and enforcing appropriate executive orders. The president and cabinet shall be responsible for approving all administrative policies. The head of each university division shall be responsible for developing and implementing a process for the approval, implementation and enforcement of intra-divisional operating rules and regulations. Where an intra-divisional rule or regulation impacts the operations of another University division, college, department or office, appropriate notice of the rule or regulation shall be provided to the affected division, college, department or office.

Any questions regarding EMU policies should be directed to the Regents Office.

The Board of Regents home page is here.