Determining Student Employment Eligibility

All prospective student employees must be verified to deterimine if they are eligible for hire before an EPAF is processed. Use the Student Employment Eligibility report to aid in determining if a student is eligible for employment.

Note: The questions asked of a prospective hourly student employee include:

  • Are they enrolled in six (6) or more credit hours?
  • Have they completed an I-9 form?
  • Have they acknowledged that they received and reviewed the hourly student employee policy and procedures manual?
  • Have they consented to a criminal background check?

The questions asked of a prospective Graduate Assistant, Teacher Assitant, or Doctoral Fellow include:

  • Are they admitted to a graduate program?
  • Does their GPA qualify them for employment?
  • Are they enrolled in four (4) or more credit hours?
  • Have they completed an I-9 form?
  • Have they completed the Human Resources sexual harassment training?
  • Have they consented to a criminal background check?

Follow these directions to use the Student Employment Eligibility report:

  1. Navigate to the Application Administration menu. See Application Administration Menu Overview for more information.
  2. Click the Student Employment Eligibility link.
  3. Determining Student Employment Eligibility
  4. The Student Employment Eligibility page is displayed. Type the prospective student employee's EID in the Student EID field

    Note: The EID is nine (9) characters long and begins with an E, which must be uppercase.
  5. Click the Select Term field pull-down arrow and select the desired term from the list

    Note: Select the term the student will begin working for your area.
    Determining Student Employment Eligibility
  6. Click the Submit button.
    Determining Student Employment Eligibility

    Note: The Student Employment Eligibility report is displayed. Listed below are definitions for information found on the Student Employment Eligibility report:

    • Academic Level - Indicates whether this is an undergraduate (UG) or graduate (GR) student.
    • Total Credit Hours for Term Selected - Indicates the total number of hours of enrollment for the semester selected; if blank, then the student is not registered. To be eligible to work as a student employee, undergraduate need a minimum of six (6) credit hours and graduate students need a minimum of four (4) credit hours.
    • Work Study Award - YES indicates undergraduate work study eligibility per Financial Aid/FAFSA. This does not pertain to Grad School employment. This is not a requirement for hourly student employment eligibility.
    • Work Study Award Amount - Indicates the total (original) work study amount awarded to the student. Check with the student to determine if they are working in more than one department. This is not a requirement for hourly student employment eligibility.
    • Background Check Consent - YES indicates the student has consented to a criminal background check via the My.Emich Student tab. This does not mean a background check has been successfully completed.
    • I9 on File - YES indicates an I-9 form has been processed for employment by UACDC or the Grad School.
    • UG Student Employment Policy Manual Received - YES indicates the student has certified they received and read the Hourly Student Employee Policy & Procedures Manual via the My.Emich Student tab. This does not pertain to Grad School employment.
    • UG Intent to Enroll - YES indicates the student has submitted a UG Intent to Enroll form to UACDC. If the minimum number of credit hours are not listed in the Total Credit Hours for Term Selected column, you can still hire the student if they have turned in this form. This does not pertain to Grad School employment.
    • Sexual Harassment Training Received - YES indicates the grad student has submitted the Sexual Harassment Training Certificate of Completion to the Grad School.
    • Grad Program App Exists - YES indicates a graduate admissions application for a degree or certificate has been processed. NO indicates the student is not eligible for hire.
    • Grad App Decision - OK indicates the admission decision makes the student eligible for employment (not a low GPA, condition 4 admit). Use this field only for the first semester a student is on-campus. If the admit GPA is low, it will say NO or Not OK to Hire, but if a semester or more of graduate work has been completed and the next column shows a Grad GPA YES, then you may hire the student.
    • Grad GPA - YES indicates the student is not on academic probation. If blank, the student has not completed a semester of graduate work to have a grad GPA. NO indicates the student is not eligible for hire.
    Determining Student Employment Eligibility
  7. Use the Select EID and Select Term fields at the bottom of the page to search for the next student.
    Determining Student Employment Eligibility
    Note: Click the Submit button to view the Student Employment Eligibility report for the next student.
  8. When you are finished, click the Employee tab to return to the Employee menu.
    Back to Employee Tab Link
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