Student and Employee Policies

The University continues to take a common-sense approach using multiple strategies to promote campus safety. Our practices have been effective at reducing the spread of COVID-19 and we remain committed to providing a safe environment for students, employees, and visitors. 

The policies outlined below will be updated as appropriate and consistent with applicable government guidance. Last updated March 24, 2022. 

  • Daily Health Screening

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    All students are encouraged to complete a COVID PASS Daily Health Screening every day they plan to be on campus to identify symptoms of COVID-19.

    The symptoms of COVID-19 include:

    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    The COVID PASS Daily Health Screening is available here for use on a computer or mobile device. The University recommends completing the form before you leave your residence each day. 

    Students may follow up with the EMU Telehealth Clinic ([email protected], 734.487.3865 with questions about their screening.

  • COVID-19 vaccination requirements

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    Our goal is to have every member of the campus who is able to do so to be vaccinated against COVID-19. Vaccines are safe and effective. Toward that end, EMU has enacted several policies and programs to promote vaccination.

    Students living in University student housing facilities must be vaccinated against COVID-19 and must verify their vaccination status through the University’s COVID Vax Certification system. You may learn more about the vaccination requirement for on-campus housing residents here.

    Other students participating in certain activities that create a higher risk of COVID-19 exposure are also required to be vaccinated, including student-athletes, students participating in Marching Band, and students participating in certain academic programs. Those students will be notified of their vaccination requirements and deadlines.

    Beyond the students listed above who are required to be vaccinated, any other student who attends any in-person EMU activities is required to be vaccinated against COVID-19 or, if not vaccinated, undergo weekly COVID-19 testing. Testing is available at EMU’s campus testing center (appointments required) or you may upload a test result to the portal provided in an email you will receive notifying you of the testing requirements. You may learn more about this policy here

    You can learn more about the safety of vaccines, and where to receive a free COVID-19 vaccine, here.

  • Reporting COVID-19 cases, close contacts, and symptoms

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    All employees and students are required to complete the University’s online COVID Report Form if you meet any of the following criteria:

    1. You are known to have COVID-19 by medical diagnosis or by testing positive - even if you are not showing symptoms of COVID-19.

    2. You have been informed that you were in close contact with another person who was medically diagnosed or tested positive for COVID-19.

    3. You have any of the following symptoms of COVID-19: fever/chills, cough shortness of breath/difficulty breathing, fatigue, muscle/body aches, headache, new loss of taste/smell, sore throat, congestion/runny nose, nausea/vomiting, diarrhea, new rash.

    4. You have learned that an EMU Community member (student, faculty, staff, employee) has tested positive for COVID-19 or has been medically diagnosed with COVID-19, has been exposed to COVID-19, or is exhibiting symptoms.

    If you learn of an individual who has tested positive for COVID-19 or has been in close contact with someone with COVID-19, you must complete the COVID-19 Report Form, but you may not share that information with other individuals.

  • Students who become ill while on campus

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    If a student develops symptoms of COVID-19 while on campus, they should make arrangements to return home as soon as possible and avoid contact with other individuals as much as possible. A student must notify their instructor(s) that they will miss class, and, if employed on campus, notify their supervisor that they are ill.

    Students who have symptoms, or believe they may have been exposed to COVID-19, must complete the COVID-19 Report Form and may, if they wish, contact their primary health care provider or the University Telehealth Clinic(734.487.3865 or [email protected]).

  • Testing for COVID-19

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    Students may be required to undergo periodic COVID-19 testing. For example, students who live in on-campus housing must test negative for COVID-19 before moving into on-campus housing (regardless of vaccination status) and unvaccinated students who attend in-person EMU activities must undergo regular testing. Additional mandatory testing of students may occur depending on the circumstances. You will be notified by email if you are required to undergo such testing. Testing is available at the campus testing center (appointments are required).

    Students who test positive for COVID-19 must (a) return to their residence immediately, taking care to avoid contact with other people (or, if they are not on campus, they should stay home), (b) notify their instructors that they will miss class, (c) notify their immediate supervisor (if employed by the University) that they will miss work, and (d) complete the COVID-19 Report Form.

    Students who learn that a fellow student or other individual who recently visited campus has tested positive for COVID-19 should immediately complete the COVID-19 Report Form.

    Aside from completing the COVID-19 Report Form, students should not notify anyone about a positive test for COVID-19. Other individuals on campus are notified as appropriate pursuant to government protocols for contact tracing and notification.

    A student who has questions about possible exposure to COVID-19 and how that impacts their ability to come to campus or remain in their residence hall should contact the University TeleHealth Clinic ([email protected], 734.487.3865).

    Any individual who has symptoms of, or believes they may have been exposed to, COVID-19, should contact their primary health care provider or the University Telehealth Clinic ([email protected], 734.487.3865). In this case, the student must also complete the COVID-19 Report Form.

  • Face Masks

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    Policy

    Beginning Monday, March 28, 2022, face masks will no longer be required in many indoor public spaces on campus. However, face masks will continue to be required in the following spaces where individuals gather for an extended period of time in a relatively confined space:

    • Face masks will continue to be required in classrooms, labs, and other instructional spaces while class/lab is in session (instructors who are vaccinated and have reported their vaccination status to the University may be maskless while teaching).

    • Face masks will be required in larger events, including the April Commencement ceremonies and Undergraduate Symposium.

    • Face masks will continue to be required in the COVID-19 Testing Center, located in the Student Center.

    • Face masks must be worn in University vehicles or other shared transportation (cars, vans, buses, trains, air).

    • Face masks may also be required in private individual offices at the office occupant’s discretion because these spaces are typically smaller and used for longer interactions, and because only one individual occupies the space. However, there will be no requirement for masking in shared reception or student or employee service areas. By way of example, in an office such as the University Advising and Career Development Center (UACDC), the reception areas will have no masking requirement, while an individual advisor or career coach may require face masks in their private individual office.

     

    These spaces will be clearly identified with the University’s new “mask required” signage. It is important to respect these signs when entering these areas.

    As a reminder there may be continued masking and or other requirements for individuals who are verified by University Telehealth as close contacts or diagnosed with COVID-19, and individuals must still report to the University if they are a close contact or test positive for COVID-19. 

    It is important to respect the choice of community members who choose to continue wearing face masks. The University will continue to make face masks available for free at the Student Center Information Desk and at DPS Headquarters (1200 Oakwood).

    When choosing a face mask, you should wear a mask that offers the most robust protection possible. You should consider how well it fits, how well it filters air, and how many layers it has. Gaps can let air with respiratory droplets leak in and around the edges of the mask. Ensure that it fits snugly over your nose and mouth. 

    A three-layer mask provides enhanced protection against COVID-19, especially when using the knot and tuck method for fitting. New EMU-branded green or white surgical masks contain three layers and are available at the Student Center or DPS Headquarters.

    Watch video to see the Knot and Tuck Method for a Better-fitting Face Mask

    When a three-layer mask is not available, wearing two masks, such as a cloth mask over a traditional face mask, can provide added protection. Cloth masks worn without a surgical mask are not recommended.

    N95/KN95/KF94 masks may be worn at your own discretion. KN95 masks will be made available at the Student Center Information Desk or the DPS Headquarters with a limit of two per person. The State of Michigan also provides free KN95 face masks at various locations around the State. Persons with underlying medical conditions may want to check with their physician before wearing any of these respirator-type masks for extended periods of time.

    N95 masks may be worn, but are neither provided nor required by EMU. N95 respirator masks require medical clearance and customized fitting. EMU departments that require N95 masks work with the Office of Environmental Health & Safety to do so. 

    A face shield is not a substitute for a face mask; a face shield should only be worn with a face mask.

    We expect every member of the campus community to follow these standards as part of our community commitment to safety. Students who do not comply with this policy are subject to disciplinary action. Questions regarding enforcement involving employees should be directed to the Office of Environmental Health & Safety at [email protected].

  • Physical Distancing

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    All members of the campus community must engage in three feet of physical distancing in classrooms. Physical distancing is not required in other settings unless specifically directed. 

  • Hygiene

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    Good hygiene practices help reduce the spread of respiratory and other viruses, including COVID-19.

    • All individuals should regularly wash their hands with soap and water for at least 20 seconds. At a minimum, individuals should wash their hands before eating and after using the restroom, touching anything in a public area, or blowing their nose. The Custodial Services Office will ensure that public restrooms are equipped with soap.
    • Use hand sanitizer when needed (but not in lieu of hand washing when soap and water are available). Hand sanitizer stations are in all buildings, and offices may purchase hand sanitizer for use by employees and visitors.
    • Do not cough into the air. Instead, cover your mouth when you cough using your sleeve or a tissue (but not your hand). If you use a tissue when coughing or sneezing, throw away the tissue after use. If wearing a face covering, do not remove it to cough or sneeze.
    • Blow your nose using a tissue, and immediately throw away the tissue after use. Individual offices may purchase tissues for use by employees and visitors.
  • Wellness & Community Responsibility

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    We expect every member of the campus community to follow these standards as part of our community commitment to safety. Students who do not comply with the University's policy requiring face coverings and physical distancing are subject to the University's Code of Community Responsibility. Questions regarding enforcement involving students should be directed to the Office of Community Wellness & Responsibility at [email protected] or 734.487.2157.

  • Gloves

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    In general, wearing gloves is not recommended to protect against COVID-19. The University will therefore not require most individuals to wear gloves. Some student employees may be required to wear gloves based on the nature of their work.

  • Cleaning and disinfecting

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    All public areas in campus buildings (e.g., restrooms, hallways, classrooms, offices) are subject to more frequent and in-depth cleaning. The standards for each building vary based on the building size, layout, use, and other relevant criteria. Cleaning standards may evolve depending on the time of year, day of the week, government regulations, and other criteria.

    Classrooms are supplied with hand wipes. Instructors may also request hand sanitizer for classrooms.

    As part of the layered approach to providing a safe campus environment, EMU applied a special microbial polymer to create a protective covering on hard and soft surfaces in classrooms, public areas, and elsewhere. Used by many hospitals and other public universities in Michigan, the covering creates a long-lasting film on the treated surface that is proven to kill many viruses upon contact.

  • Ventilation

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    The University has modified building ventilation systems to use ventilation filters with higher ratings and to increase the use of outside fresh air. The type and number of ventilation filters used varies depending on the type of work performed in the building and any limitations on the building’s filtration systems. Fans should not be used in classrooms and other interior public spaces.

  • Class instruction

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    EMU is offering a full selection of courses during the 2021-22 academic year. The majority of course selections will be offered in-person, but there are also ample options for online asynchronous, online synchronous, or hybrid format course selections. Decisions about how individual courses are delivered will be made at the college and department level to ensure that each course’s pedagogical needs were addressed and that students receive access to the excellent education they expect. The Office of the Provost worked with Deans to execute this process. Room scheduling is managed centrally by the Office of the Provost.

  • Dining

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    EMU Dining developed a comprehensive plan to enhance health and safety for customers and employees. The plan incorporates their unique needs as a food service provider and the largest employer of students on campus. Changes include:

    • an increased focus on speed to reduce congregation
    • mobile ordering and to-go options across campus
    • plexiglass at high-contact customer-service stations
    • contactless payment and hands-off at all registers
    • cashless campus(except at Chick-Fil-A)
    • digital payment and communication tools
    • hand sanitizer stations in all dining hubs
    • self-service areas will be frequently sanitized and utensils changed frequently
    • extensive training for associates
    • frequent sanitizing of high-touch point areas
  • Housing

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    EMU Housing developed a comprehensive plan to enhance the health and safety of on-campus housing residents and, as a result, the entire campus community. For example:

    • All on-campus housing residents must be vaccinated against COVID-19 unless they have requested and received from EMU a reasonable accommodation from vaccination due to medical or sincerely-held religious beliefs. You can learn more about this requirement here.
    • To reduce housing density, EMU offers single rooms in the residence halls to students who requested one. Housing check-ins may be staggered to support physical distancing.
    • All on-campus housing residents are required to complete daily health screening daily, even on days they are not attending class. The screening is available here.

    Additional health protocols will be implemented and communicated to housing residents.

  • Athletics

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    All student-athletes (including students participating in Marching Band, Cheer Team, and Dance Team) are required to be vaccinated against COVID-19. Students may be notified if they are required to undergo periodic COVID-19 testing.

  • Travel

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    Individuals who use public transportation (e.g., public buses) are encouraged to:

    • always wear a face covering;
    • practice physical distancing whenever possible; and
    • wash their hands after their trip or, if soap and water are not readily available, carry and use hand sanitizer immediately after their trip.

    Please see www.theride.org for information about the AAATA bus system.

  • Visitors and events

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    Special limitations and restrictions on visitors to campus are in place. A “one-size fits all” approach will not work. Instead, specific protocols have been developed for specific types of campus events, including athletic events, housing visitors, student organization events, and community gatherings. You may contact [email protected] if you have questions about a specific event.