Student and Employee Policies

The University continues to take a common-sense approach using multiple strategies to promote campus safety. Our practices have been effective at reducing the spread of COVID-19 and we remain committed to providing a safe environment for students, employees, and visitors. 

The policies outlined below will be updated as appropriate and consistent with applicable government guidance.

  • Daily Health Screening

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    All students are required to complete a COVID PASS Daily Health Screening every day they plan to be on campus to identify symptoms of COVID-19.

    The symptoms of COVID-19 include:

    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    This system requires everyone’s participation to succeed. Compliance may be verified at check-in stations that are randomly sraffed inside campus buildings.

    The COVID PASS Daily Health Screening is available here for use on a computer or mobile device. The University recommends completing the form before you leave your residence each day. For individuals who arrive on campus before completing the screen and do not have a smartphone, an electronic device will be available at check-in desks.

    Residence hall students must complete the screening every day.

    Students who pass the screening are cleared to be on campus for that day. Students may be required to verify that they passed the screening before entering a campus building.

    If students do not pass the screening, they must notify their instructor(s) that they will miss class, and, if employed on campus, notify their supervisor that they are ill.

    Students may follow up with the EMU Telehealth Clinic ([email protected], 734.487.3865 with questions about their screening.

  • COVID-19 vaccination requirements

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    Our goal is to have every member of the campus who is able to do so to be vaccinated against COVID-19. Vaccines are safe and effective, and the lack of vaccination is the primary reason why COVID-19 cases are increasing across the state and nation. Toward that end, EMU has enacted several policies and programs to promote vaccination.

    Students living in University student housing facilities must be vaccinated against COVID-19. The deadline for housing residents to receive their final vaccination shot and verify their vaccination status through the University’s COVID Vax Certification system is Thursday, September 30, 2021. Students who comply with the program will be eligible to receive a prize through the University’s “Get the Vax to Win” program. You may learn more about the vaccination requirement for on-campus housing residents here.

    Other students participating in certain activities that create a higher risk of COVID-19 exposure are also required to be vaccinated, including student-athletes, students participating in Marching Band, and students participating in certain academic programs. Those students will be notified of their vaccination requirements and deadlines.

    Beyond the students listed above who are required to be vaccinated, any other student who attends any on-campus class is required to be vaccinated against COVID-19 or, if not vaccinated, undergo weekly COVID-19 testing. Testing is available at EMU’s campus testing center (appointments required) or you may upload a test result to the portal provided in an email you will receive notifying you of the testing requirements.

    Students and employees who receive a COVID-19 vaccine are eligible for incentives through the EMU “Get the Vax to Win” program. Student prizes include a $5,000 credit to your student account, free semester of housing, free parking pass, a new computer, and Bookstore gift cards. Prizes for employees include cash awards and dollars to be used at EMU Dining facilities.

    You can learn more about the safety of vaccines, and where to receive a free COVID-19 vaccine, here.

  • Reporting COVID-19 cases, close contacts, and symptoms

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    All employees and students are required to complete the University’s online COVID Report Form if you meet any of the following criteria:

    1. You are known to have COVID-19 by medical diagnosis or by testing positive - even if you are not showing symptoms of COVID-19.

    2. You have been informed that you were in close contact with another person who was medically diagnosed or tested positive for COVID-19.

    3. You have any of the following symptoms of COVID-19: fever/chills, cough shortness of breath/difficulty breathing, fatigue, muscle/body aches, headache, new loss of taste/smell, sore throat, congestion/runny nose, nausea/vomiting, diarrhea, new rash.

    4. You have learned that an EMU Community member (student, faculty, staff, employee) has tested positive for COVID-19 or has been medically diagnosed with COVID-19, has been exposed to COVID-19, or is exhibiting symptoms.

    If you learn of an individual who has tested positive for COVID-19 or has been in close contact with someone with COVID-19, you must complete the COVID-19 Report Form, but you may not share that information with other individuals.

  • Students who become ill while on campus

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    If a student develops symptoms of COVID-19 while on campus, they should make arrangements to return home as soon as possible and avoid contact with other individuals as much as possible. A student must notify their instructor(s) that they will miss class, and, if employed on campus, notify their supervisor that they are ill.

    Students who have symptoms, or believe they may have been exposed to COVID-19, must complete the COVID-19 Report Form and may, if they wish, contact their primary health care provider or the University Telehealth Clinic(734.487.3865 or [email protected]).

  • Testing for COVID-19

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    Students may be required to undergo periodic COVID-19 testing. For example, students who live in on-campus housing must test negative for COVID-19 before moving into on-campus housing (regardless of vaccination status) and unvaccinated students who attend any class on campus must undergo regular testing. Additional mandatory testing of students may occur depending on the circumstances. You will be notified by email if you are required to undergo such testing. Testing is available at the campus testing center (appointments are required).

    Students who test positive for COVID-19 must (a) return to their residence immediately, taking care to avoid contact with other people (or, if they are not on campus, they should stay home), (b) notify their instructors that they will miss class, (c) notify their immediate supervisor (if employed by the University) that they will miss work, and (d) complete the COVID-19 Report Form.

    Students who learn that a fellow student or other individual who recently visited campus has tested positive for COVID-19 should immediately complete the COVID-19 Report Form.

    Aside from completing the COVID-19 Report Form, students should not notify anyone about a positive test for COVID-19. Other individuals on campus are notified as appropriate pursuant to government protocols for contact tracing and notification.

    A student who has questions about possible exposure to COVID-19 and how that impacts their ability to come to campus or remain in their residence hall should contact the University TeleHealth Clinic ([email protected], 734.487.3865).

    Any individual who has symptoms of, or believes they may have been exposed to, COVID-19, should contact their primary health care provider or the University Telehealth Clinic ([email protected], 734.487.3865). In this case, the student must also complete the COVID-19 Report Form.

  • Face Masks

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    All members of the campus community (including all students, employees, and visitors) must wear a face mask while indoors, regardless of vaccination status, except in the following circumstances in which indoor masking is not required:

    • You are an instructor teaching in a classroom, you are fully vaccinated against COVID-19, and you have reported your vaccination status to the University here. Instructors may not waive the requirement that all students in the classroom wear face masks regardless of vaccination status.
    • You have a disability-based University accommodation from wearing a face mask (employees requesting an accommodation should contact [email protected] and students requesting an accommodation should contact [email protected]).
    • You are alone in a private office, living space, or private motor vehicle with the door closed, or in another similarly isolated space.
    • You are actively eating, drinking, or swimming.
    • You are undergoing a physical exam of your mouth, nose, or throat by a medical professional.
    • You are attending an event that has been approved for a special exemption. Requests to consider exemptions for events must be submitted to the Office of Conference & Event Services (CES) at [email protected].

    Face masks are not required outdoors regardless of vaccination status.

    Individual University employees and offices cannot waive the University face mask requirement -- including the mandate that face masks be worn by all students in classrooms -- without the approval of the President’s Office. When necessary, instructors should reference and follow the University’s Guide to Classroom Management [PDF] in the event an individual in the classroom refuses to comply with the University’s face mask policy.

    We hope that this face mask mandate can be temporary. The best way to return to a sense of normalcy is for people to receive the COVID-19 vaccine. You may learn about opportunities for vaccination and the vaccine’s safety here.

    Students who violate this policy may be subject to the University’s Code of Community Responsibility. Employees who violate this policy may be subject to disciplinary action.

    When choosing a face mask, consider how well it fits, how well it filters air, and how many layers it has. Gaps can let air with respiratory droplets leak in and around the edges of the mask. Ensure that it fits snugly over your nose, mouth, and chin by cupping your hands around the outside edges of the mask and make sure no air is flowing from the area near your eyes or from the sides of the mask. If the mask has a good fit, you will feel warm air come through the front of the mask and may be able to see the mask material move in and out with each breath. Face masks are available in a variety of locations, including at check-in stations located in many campus buildings.

    A three-layer mask provides enhanced protection against COVID-19. The EMU-branded face masks contain three layers. When a three-layer mask is not available, wearing two masks, such as a cloth mask over a surgical mask, can provide added protection, particularly if cloth masks are thin or one layer. KN95/N95 masks may be worn, but they require customized fitting and are therefore not recommended. Gaiter coverings (which are worn around the neck instead of over the ears) and vented masks are not permitted. A face shield is not a substitute for a face mask; a face shield should only be worn with a face mask.


    Face Mask Do's and Don'ts

  • Physical Distancing

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    All members of the campus community must engage in three feet of physical distancing in classrooms and other indoor venues regardless of vaccination status. Three feet is the minimum safe distance.

    In outdoor areas, individuals are not required to maintain specific levels of distance, but it is always recommended that individuals carefully consider the density of people and the space maintained between individuals.

  • Hygiene

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    Good hygiene practices help reduce the spread of respiratory and other viruses, including COVID-19.

    • All individuals should regularly wash their hands with soap and water for at least 20 seconds. At a minimum, individuals should wash their hands before eating and after using the restroom, touching anything in a public area, or blowing their nose. The Custodial Services Office will ensure that public restrooms are equipped with soap.
    • Use hand sanitizer when needed (but not in lieu of hand washing when soap and water are available). Hand sanitizer stations are in all buildings, and offices may purchase hand sanitizer for use by employees and visitors.
    • Do not cough into the air. Instead, cover your mouth when you cough using your sleeve or a tissue (but not your hand). If you use a tissue when coughing or sneezing, throw away the tissue after use. If wearing a face covering, do not remove it to cough or sneeze.
    • Blow your nose using a tissue, and immediately throw away the tissue after use. Individual offices may purchase tissues for use by employees and visitors.
  • Wellness & Community Responsibility

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    We expect every member of the campus community to follow these standards as part of our community commitment to safety. Students who do not comply with the University's policy requiring face coverings and physical distancing are subject to the University's Code of Community Responsibility. Questions regarding enforcement involving students should be directed to the Office of Community Wellness & Responsibility at [email protected] or 734.487.2157.

  • Gloves

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    In general, wearing gloves is not recommended to protect against COVID-19. The University will therefore not require most individuals to wear gloves. Some student employees may be required to wear gloves based on the nature of their work.

  • Cleaning and disinfecting

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    All public areas in campus buildings (e.g., restrooms, hallways, classrooms, offices) are subject to more frequent and in-depth cleaning. For example, disinfectant electrostatic fogging is used in large areas and spaces that are difficult to clean using traditional methods (such as locker rooms), and touch points (e.g., light switches, elevator buttons, desks, and door handles) are cleaned daily. The standards for each building vary based on the building size, layout, use, and other relevant criteria. Cleaning standards may evolve depending on the time of year, day of the week, government regulations, and other criteria.

    Classrooms are supplied with hand wipes. Instructors may also request hand sanitizer for classrooms.

    As part of the layered approach to providing a safe campus environment, EMU applied a special microbial polymer to create a protective covering on hard and soft surfaces in classrooms, public areas, and elsewhere. Used by many hospitals and other public universities in Michigan, the covering creates a long-lasting film on the treated surface that is proven to kill many viruses upon contact.

  • Ventilation

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    The University has modified building ventilation systems to use ventilation filters with higher ratings and to increase the use of outside fresh air. The type and number of ventilation filters used varies depending on the type of work performed in the building and any limitations on the building’s filtration systems. Fans should not be used in classrooms and other interior public spaces.

  • Class instruction

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    EMU is offering a full selection of courses during the 2021-22 academic year. The majority of course selections will be offered in-person, but there are also ample options for online asynchronous, online synchronous, or hybrid format course selections. Decisions about how individual courses are delivered will be made at the college and department level to ensure that each course’s pedagogical needs were addressed and that students receive access to the excellent education they expect. The Office of the Provost worked with Deans to execute this process. Room scheduling is managed centrally by the Office of the Provost.

  • Dining

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    EMU Dining developed a comprehensive plan to enhance health and safety for customers and employees. The plan incorporates their unique needs as a food service provider and the largest employer of students on campus. Changes include:

    • an increased focus on speed to reduce congregation
    • mobile ordering and to-go options across campus
    • plexiglass at high-contact customer-service stations
    • contactless payment and hands-off at all registers
    • cashless campus(except at Chick-Fil-A)
    • digital payment and communication tools
    • hand sanitizer stations in all dining hubs
    • self-service areas will be frequently sanitized and utensils changed frequently
    • extensive training for associates
    • frequent sanitizing of high-touch point areas
  • Housing

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    EMU Housing developed a comprehensive plan to enhance the health and safety of on-campus housing residents and, as a result, the entire campus community. For example:

    • All on-campus housing residents must be vaccinated against COVID-19 unless they have requested and received from EMU a reasonable accommodation from vaccination due to medical or sincerely-held religious beliefs. You can learn more about this requirement here.
    • To reduce housing density, EMU offers single rooms in the residence halls to students who requested one. Housing check-ins are staggered to support physical distancing.
    • All on-campus housing residents are required to complete daily health screening daily, even on days they are not attending class. The screening is available here.

    Additional health protocols will be implemented and communicated to housing residents.

  • Athletics

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    All student-athletes (including students participating in Marching Band, Cheer Team, and Dance Team) are required to be vaccinated against COVID-19. Students may be notified if they are required to undergo periodic COVID-19 testing.

  • Travel

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    Individuals who use public transportation (e.g., buses) are encouraged to:

    • always wear a face covering;
    • practice physical distancing whenever possible; and
    • wash their hands after their trip or, if soap and water are not readily available, carry and use hand sanitizer immediately after their trip.

    Please see for information about the AAATA bus system.

  • Visitors and events

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    Special limitations and restrictions on visitors to campus are in place. A “one-size fits all” approach will not work. Instead, specific protocols have been developed for specific types of campus events, including athletic events, housing visitors, student organization events, and community gatherings. You may contact [email protected] if you have questions about a specific event.