2.5.1 Enhanced Access to Public Records

Printable Version

Effective Date:

11-27-01

Revision Date:

6-15-04

University Policy Statement

In accordance with Public Act 462 of 1996, as amended, the Enhanced Access to Public Records Act, the University may provide enhanced access, which is defined as immediate availability for public inspection, purchase or copying, to a geographical information system (GIS) or to public records which contain output from a GIS that are not confidential or otherwise exempt, by law from disclosure.  The University may establish reasonable fees for providing enhanced access to a GIS or output from a GIS to recover only those operating expenses related to the provision of enhanced access.  University officials, employees or agents who are responsible for the creation, preparation, custody, control, maintenance, preservations, retention, possession or use of a GIS or a public record containing output from GIS shall select the information to be made available through enhanced access, with due regard for intellectual property ownership and confidentiality considerations.  Recipients of enhanced access pursuant to this policy receive all information at their own risk and without warranties of any kind or nature.

This policy shall not be construed to require Eastern Michigan University to provide enhanced access to any specific public record.

University Practice

This policy is adopted pursuant to Public Act 462 of 1996, as amended, the Enhanced Access to Public Records Act, which allows public bodies to provide enhanced access for the inspection, purchase, or copying of a public record that is not confidential or otherwise exempt from disclosure.  The legislature requires that a public body which wishes to provide such enhanced access, must enact a policy, approved by its governing board, which complies with P. A. 462.

Responsibility for Implementation

The president of Eastern Michigan University is responsible for the overall implementation of this policy.

Scope of Policy Coverage

The policy applies to a GIS or other public records which contain output from a GIS that are not confidential or otherwise exempt from disclosure.

Authority for Creation and Revision


Minutes of the Board of Regents, November 27, 2001, para. .5891M.
Minutes of the Board of Regents, June 15, 2004, para. .6286M.


University Policy Statement

In accordance with Public Act 462 of 1996, as amended, the Enhanced Access to Public Records Act, the University may provide enhanced access, which is defined as immediate availability for public inspection, purchase or copying, to a geographical information system (GIS) or to public records which contain output from a GIS that are not confidential or otherwise exempt, by law from disclosure.  The University may establish reasonable fees for providing enhanced access to a GIS or output from a GIS to recover only those operating expenses related to the provision of enhanced access.  University officials, employees or agents who are responsible for the creation, preparation, custody, control, maintenance, preservations, retention, possession or use of a GIS or a public record containing output from GIS shall select the information to be made available through enhanced access, with due regard for intellectual property ownership and confidentiality considerations.  Recipients of enhanced access pursuant to this policy receive all information at their own risk and without warranties of any kind or nature.

This policy shall not be construed to require Eastern Michigan University to provide enhanced access to any specific public record.

University Practice

This policy is adopted pursuant to Public Act 462 of 1996, as amended, the Enhanced Access to Public Records Act, which allows public bodies to provide enhanced access for the inspection, purchase, or copying of a public record that is not confidential or otherwise exempt from disclosure.  The legislature requires that a public body which wishes to provide such enhanced access, must enact a policy, approved by its governing board, which complies with P. A. 462.

Responsibility for Implementation

The president of Eastern Michigan University is responsible for the overall implementation of this policy.

Scope of Policy Coverage

The policy applies to a GIS or other public records which contain output from a GIS that are not confidential or otherwise exempt from disclosure.