12.2.8 Program Costs For Extended Programs

Printable Version

Effective Date:

6-17-97

Revision Date:

6-17-03

University Policy Statement

The University's offices in Extended Programs offer an array of non-traditional courses and programs which are consistent with the University's mission.  Program costs, both direct and indirect, in excess of normal course delivery expenses, may be assessed on a market driven basis to program participants and/or sponsoring agencies.  These costs may be assessed in the form of a specific course/program fee or by assessing the costs on an itemized basis.  Extended Programs also may offer a course or program to an organization at a market-based single price contract.

University Practice

  1. Program costs include, but are not limited to, instructional site and room deposits/rentals, equipment rental, purchase of airfare prior to the actual course dates, rental of compressed video studios and transmission expenses including temporary technician support, field trip admissions fees, special services offered to the class, hotel and per diem costs, etc.
  2. Program costs may be applicable to both credit courses and programs and non-credit training and programs.
  3. Program costs shall be identified prior to the course/program offering and provided in a timely and informative manner to course/program subscribers.
  4. In those instances where the University has incurred non-refundable program costs, such costs shall also be non-refundable to program participants.
  5. For certain programs and course offerings, where market conditions allow, assessments to program participants and/or sponsoring agencies may include a reasonable return on investment which shall be used to support the University's mission. 

Responsibility for Implementation

The Provost and Vice President for Academic Affairs or designee has responsibility for determining the appropriate costs to be assessed.  The Vice President for Business and Finance or designee has responsibility for collection. 

Scope of Policy Coverage

This policy applies to all Extended Programs which incur program costs regardless of the course/program location. 

Authority for Creation and Revision


Minutes of the Board of Regents, June 17, 1997; para. .5246M.
Minutes of the Board of Regents, June 17, 2003; para. .6132M.


Last Review Date: June 2018


University Policy Statement

The University's offices in Extended Programs offer an array of non-traditional courses and programs which are consistent with the University's mission.  Program costs, both direct and indirect, in excess of normal course delivery expenses, may be assessed on a market driven basis to program participants and/or sponsoring agencies.  These costs may be assessed in the form of a specific course/program fee or by assessing the costs on an itemized basis.  Extended Programs also may offer a course or program to an organization at a market-based single price contract.

University Practice

  1. Program costs include, but are not limited to, instructional site and room deposits/rentals, equipment rental, purchase of airfare prior to the actual course dates, rental of compressed video studios and transmission expenses including temporary technician support, field trip admissions fees, special services offered to the class, hotel and per diem costs, etc.
  2. Program costs may be applicable to both credit courses and programs and non-credit training and programs.
  3. Program costs shall be identified prior to the course/program offering and provided in a timely and informative manner to course/program subscribers.
  4. In those instances where the University has incurred non-refundable program costs, such costs shall also be non-refundable to program participants.
  5. For certain programs and course offerings, where market conditions allow, assessments to program participants and/or sponsoring agencies may include a reasonable return on investment which shall be used to support the University's mission. 

Responsibility for Implementation

The Provost and Vice President for Academic Affairs or designee has responsibility for determining the appropriate costs to be assessed.  The Vice President for Business and Finance or designee has responsibility for collection. 

Scope of Policy Coverage

This policy applies to all Extended Programs which incur program costs regardless of the course/program location.