13.2.2 Use Of Facilities

Printable Version

Effective Date:

12-18-68

Revision Date:

12-14-18

Property

Academic Use 

The Office of the Provost and Executive Vice President is charged with the responsibility for administering the use of University and Student Affairs buildings and property for academic use.  Academic use includes the use of buildings and property for the instructional programs, scheduled classes and laboratories, field experiences, clinical experiences, theatre production, and field trips. 

Non-Academic Use 

The Office of the Vice-President for Operations and Facilities is charged with the responsibility for administering non-academic use of University buildings and property according to the policies of Eastern Michigan University. Non-academic includes the use of buildings and property for other than the instructional program, e.g. student organizations, university departments, groups unaffiliated with the University, and public individuals. All groups will be required to have a signed confirmed reservation and by signing, agree to follow all University rules and regulations, for each individual facility, as stated on the confirmed reservation.

Athletic Use

The Office of the Vice-President and Director for Intercollegiate Athletics is charged with the responsibility for administering athletic and non-athletic use of University Athletic buildings and property according to the policies of Eastern Michigan University. Non-athletic use includes the use of buildings and property for other than athletics, instructional program, e.g., student organizations, university departments, groups unaffiliated with the University, and public individuals.

Student Center- McKenny Hall – Lakehouse

University-recognized student organizations may use the facilities in the Student Center, McKenny Hall, and the Lakehouse on campus according to the following guidelines: 

  • The organizations must be provisionally or fully recognized by the University. 
  • The facilities may only be used for activities that conform to the federal and state laws and policies and procedures of Eastern Michigan University. 

Further specific requirements are as follows: 

  • The Student Organization’s President, Vice President, or other authorized signer (for reservations) must be present at all functions at these prescribed spaces.
  • Fire, safety, traffic, parking and public safety requirements will be observed. 
  • Food and beverage will not be brought to the event except as provided by the EMU Dining Services or with an approved exception made by the Director of EMU Dining Services and/or the Assistant Director –Conference and Event Services. 
  • The organization is responsible for damages incurred as a result of the function. 
  • The organizations will be charged for the use of facilities according to the approved schedule of rental rates. 

    Organizations having outstanding debts with the Conference and Event Services Office will not be allowed to make a future reservation until either payment or a payment schedule has been arranged for the outstanding debt to be paid with the Conference and Event Services Office.

  • Arrangements for security will be made for each event depending upon the following factors:
  • Service of alcoholic beverages; 
  • Fee or charge for the event; 
  • Whether the event is limited to Eastern Michigan University faculty, staff, students, or whether it is open to guests and/or the public; 
  • Size of the anticipated crowd; 
  • Past history of the type of event; 
  • Other relevant factors; 
  • Request of the organization. 

Organizations failing to comply with the regulations may be denied use of University facilities for a time specified by the Assistant Director of Conference and Event Services, with the right to appeal through the administrative grievance procedure. 

Authority for Creation and Revision


Minutes of the Board of Regents, December 18, 1968; para. .739M.
Minutes of the Board of Regents, December 10, 1971; para. .1058M.
Minutes of the Board of Regents, December 14, 2018


Last Review Date: December 2018


Property

Academic Use 

The Office of the Provost and Executive Vice President is charged with the responsibility for administering the use of University and Student Affairs buildings and property for academic use.  Academic use includes the use of buildings and property for the instructional programs, scheduled classes and laboratories, field experiences, clinical experiences, theatre production, and field trips. 

Non-Academic Use 

The Office of the Vice-President for Operations and Facilities is charged with the responsibility for administering non-academic use of University buildings and property according to the policies of Eastern Michigan University. Non-academic includes the use of buildings and property for other than the instructional program, e.g. student organizations, university departments, groups unaffiliated with the University, and public individuals. All groups will be required to have a signed confirmed reservation and by signing, agree to follow all University rules and regulations, for each individual facility, as stated on the confirmed reservation.

Athletic Use

The Office of the Vice-President and Director for Intercollegiate Athletics is charged with the responsibility for administering athletic and non-athletic use of University Athletic buildings and property according to the policies of Eastern Michigan University. Non-athletic use includes the use of buildings and property for other than athletics, instructional program, e.g., student organizations, university departments, groups unaffiliated with the University, and public individuals.

Student Center- McKenny Hall – Lakehouse

University-recognized student organizations may use the facilities in the Student Center, McKenny Hall, and the Lakehouse on campus according to the following guidelines: 

  • The organizations must be provisionally or fully recognized by the University. 
  • The facilities may only be used for activities that conform to the federal and state laws and policies and procedures of Eastern Michigan University. 

Further specific requirements are as follows: 

  • The Student Organization’s President, Vice President, or other authorized signer (for reservations) must be present at all functions at these prescribed spaces.
  • Fire, safety, traffic, parking and public safety requirements will be observed. 
  • Food and beverage will not be brought to the event except as provided by the EMU Dining Services or with an approved exception made by the Director of EMU Dining Services and/or the Assistant Director –Conference and Event Services. 
  • The organization is responsible for damages incurred as a result of the function. 
  • The organizations will be charged for the use of facilities according to the approved schedule of rental rates. 

    Organizations having outstanding debts with the Conference and Event Services Office will not be allowed to make a future reservation until either payment or a payment schedule has been arranged for the outstanding debt to be paid with the Conference and Event Services Office.

  • Arrangements for security will be made for each event depending upon the following factors:
  • Service of alcoholic beverages; 
  • Fee or charge for the event; 
  • Whether the event is limited to Eastern Michigan University faculty, staff, students, or whether it is open to guests and/or the public; 
  • Size of the anticipated crowd; 
  • Past history of the type of event; 
  • Other relevant factors; 
  • Request of the organization. 

Organizations failing to comply with the regulations may be denied use of University facilities for a time specified by the Assistant Director of Conference and Event Services, with the right to appeal through the administrative grievance procedure.