Policies and Procedures
Military and Veteran Obligation Policy
EMU understands that military and veteran students oftentimes have situations that arise that require an unforecasted absence in the case of deployments or military orders.
- Read EMU's Military and Veteran Obligation Policy [PDF]
- Military and Veteran Obligation form [PDF]
- Request priority registration through the registrar
- Deferment of Loans for Active Duty [PDF]
VA Benefit Certification
- Provide a copy of your VA Certificate of Eligibility
- Register for classes and finalize your semester schedule
- Click on the big green button to request your semester certification
- Request veteran and student support services
If a student elects to change their program of study, the student would need to update their major/minor (if applicable) with their university advisor and notify EMU Veteran Services Office of the change to prevent interruption of educational benefits.
Once an application and /or enrollment certification is submitted to the DVA, it may take 4–12 weeks to start receiving a monthly VA payment. Payment is mailed or direct deposited into the students bank account for the prior months training. Direct Deposit is not available to Chapter 35 recipients. Monthly VA payments are paid based on the following: number of credit hours the student is enrolled; residence and/or distance (online) classes; percentage of active duty served and the particular program student is participating in.
New students or students who have been out of school for one or more semesters may apply for advance payment. Advance payment allows a student to request the first partial month and following month’s check at the beginning of the quarter to help pay school expenses. These checks may not be enough to cover the entire tuition for the semester; therefore, students should plan ahead if additional funds are needed. Advance payments are mailed directly to the school no more than 30 days before the semester begins. Payment is released to the student upon verification of an approved class schedule.
To request advance payment, the student must be planning to take at least six (6) credit hours and sign an Advance Payment Request 30 days before the payment deadline.
Accelerated Sessions/Flex Term Classes
EMU offer several classes each semester that meets less than the regular 15 weeks. These classes are called Accelerated or Flex Term classes. If you choose to enroll in an accelerated term or flexible scheduled class (es), your VA benefits may be adversely affected. Generally, the DVA will only pay benefits for the time you are actually enrolled in classes.
For the purpose of certifying students for their VA Educational Benefits; the institution that is granting the degree is considered the parent school and the institution that student is taking classes at with the sole purpose to transfer back to the parent school is considered the guest school.
Students who are seeking a degree from EMU, but are taking classes at another institution to transfer back to EMU, may be certified as a transient student. In order to be certified as a transient student to the DVA, you will need to submit a copy of your current schedule of classes required for your degree at EMU; then a letter will be sent to the school Certifying Official at the guest institution.
Policy And Standards Of Progress For VA Recipients
These standards have been set to ensure that each VA recipient is making satisfactory progress toward his/her degree and that all requirements are met as set forth by VA regulations.
Students must adhere to the following:
- To collect VA Benefits you must declare a major /minor (if applicable)
- The DVA will only pay for classes required for graduation in your declared major / minor (if applicable)
- The DVA will not pay benefits for classes you have already satisfactorily completed including transfer credit
- Class attendance and/or participation is required
- VA Benefits will not pay for the career Life Planning and College Success courses since they are not required for graduation in any program (Exception: VA Vocational Rehabilitation (Chapter 31) students with Counselor approval).
Remedial And Prerequisite Classes
The DVA will only pay for classes required to obtain a degree and/or certificate in his/her declared major/minor (if applicable) including all required remedial and prerequisite courses. Remedial courses (those courses with course numbers under 100: Math 097, Math 098, cannot be certified if taken online.
A student will be considered in good standing as long as the classes taken are required for graduation in his/her program; the student is not repeating classes already successfully completed; the student has not been on academic probation for two consecutive semesters (of enrollment) and does not earn less than a 2.0 for the semester; the student has not been Academically Dismissed by the University and does not earn a 2.0 GPA for the semester.
Once a student has been reported to the VA for Unsatisfactory Progress, benefits will be suspended and he student will be notified. Students must reapply for their benefits by contacting EMU Veteran Services Office.
To avoid a delay, suspension, or overpayment of your VA Benefits, students must report all changes to the Military and Veteran Services Office, as stated below:
- Address Changes
- Name Changes
- Change in credit hours
- Withdrawal from classes or school
- Declare a major/minor (if applicable)
- Report changes to firstname.lastname@example.org or by simply completing another enrollment certification request
DVA regulations require that all previous education (prior college) be applied to shorten the program of education pursued. It is the students’ responsibility to ensure that acceptable records are submitted to EMU Admissions Office for evaluation.
You may receive college credit for Military Training and Schooling. USA, USN, USCG, and USMC students should formally request a copy of the Joint Service Transcript (JST) through the Joint Service Transcript website. USAF students request military transcripts through Air University (AU). Request or order official copies of your transcripts to be forwarded to EMU for evaluation.
Tuition and Fee Payment
Students who are receiving VA Education Benefits are expected to pay tuition and fees by the payment deadline date established by the University each semester, with exception to the following:
- Students receiving Post 9/11 Benefits and have a certificate of Eligibility (COE) on file in the EMU Veteran services Office will automatically receive a deferment on tuition and fee payment until payment arrives from the VA.
- Students participating in the Vocational Rehabilitation Program, Chapter 31; the assigned case manager will ensure tuition and fee payments are made in accordance with VR&E.