Award Management

Award Management is a team effort between the Project Director/Principal Investigator (PD/PI), the Post-Award Manager in the Office of Research Development and Administration (ORDA), and Grants Accounting. When a PD/PI receives an award, an introductory meeting will be scheduled between the PD/PI, the Post-Award Manager assigned to the award, and the Pre-Award Officer. This introductory meeting will include discussions regarding:

  • Budget Review
  • Terms and Conditions
  • Reporting Requirements
  • Roles and Responsibilities of the PD/PI, the Post-Award Manager, and Grants Accounting
  • Expense processing (Employment needs, subcontracts, Concur, P-Card, Purchase Orders, Direct Pays and more)
  • Indirect Costs (sometimes referred to as "IDC" or "F&A")

The Post-Award Manager's role is to provide as much administrative support as possible to the PD/PI, so they can focus on programmatic or research goals of the award. Our goal as Post-Award Managers is to assist the PD/PI spend all of the awarded funds in a fiscally responsible and appropriate manner. The Post-Award Manager can originate/initiate the administrative processes from the time the award is received through the end of the project.

Additional Information

  • Award Terms & Conditions Expand dropdown

    Award Terms and Conditions are the rules which one must agree to abide by in order to receive the award. The terms and conditions of an award are reviewed by the Office of Research Development and Administration (ORDA) before EMU accepts each new award. 

    The terms and conditions are also reviewed with the Pre-Award Officer, Post-Award Manager, and the Project Director/Principal Investigator during the introductory meeting (as outlined in the Award Management section).
    In general, the terms and conditions define:

    • Grantee Responsibilities and Sponsor Requirements
    • Prior Approval Requirements
    • Allowability of:
      • Pre-Award Spending
      • Costs / Expenses including Travel, Employment, Participants, etc.
    • No-Cost Extensions
    • Project Reporting Requirements
    • Information Collection

    If you have questions or concerns regarding the terms and conditions of a specific grant/award, Please contact the post-Award Manager assigned to the grant/award.

  • Post-Award To-Do Checklist Expand dropdown
    • Schedule an award kick off meeting with PI/PD and pre-award officer
    • Discuss the terms and conditions of the grant award
    • Review reporting requirements
    • Discuss PI/PD roles and responsibilities
    • Discuss roles and responsibilities of post award manager
    • Discuss roles and responsibilities of Grants Accounting
    • Initiate the creation of new positions (as needed)
    • Initiate PAFs
    • Assist in requesting necessary banner access necessary to hire and approve staff time
    • Initiate the hiring of employee consultant/temporary employees
    • Initiate subcontractor agreements
    • Initiate requisitions for purchase orders
  • Post-Award FAQ - "I'm awarded, now what?" Expand dropdown
  • Limited Submission Proposals Expand dropdown

    Some agencies restrict the number of proposals any one institution can submit in response to a particular competition. In these cases, the EMU Office of Research Development and Administration (ORDA) will conduct an internal competition to determine which proposal should be submitted on behalf of EMU.

    To apply for a limited submission proposal, interested PI's should submit a white paper through CompetitionSpace. Instructions are included on the submission form. Specific timelines and any special instructions will be provided on the CompetitionSpace website, in the ORDA Events & Deadlines notice that is sent out by email each week, and in emails sent to Deans and Department Heads.

  • Re-budgeting Sponsored Program Funds Expand dropdown

    Even the best planned budgets for sponsored projects may need to share funds Re-budgeted between line items.  Sometimes the authority to approve and budget versions rests with EMU and sometimes written approval from the sponsor is required. 

    To ensure award compliance, ORDA has an established procedure for processing all budget revision requests on sponsored projects:

    1. Complete and submit the re-budget form for ORDA review.  ORDA will review the request for compliance with award terms and conditions.
    2. If the budget revision is within the PI/PD’s budget authority, the budget revision is approved by the ORDA Director and forward it to Grants Accounting, where it is counter signed by the Manager of Grants Accounting before the budget is revised in Banner.
    3. If the budget revision requires Sponsor approval, the PI and ORDA Post Award Manager will prepare and submit a request to the Sponsor for approval. When the Sponsor approval is received, the ORDA Director will authorize the budget revision, attach the Sponsor’s approval, and forward to the Manger of Grants Accounting for final approval.

    Please contact the ORDA Post-Award Manager for assistance.

  • Subrecipient and Subrecipient Monitoring Expand dropdown

    Uniform Guidance, also referred to as the grants Omni Circular (2 CFR 200), governs the management of federally funded sponsored projects across the entire project lifecycle. The Uniformed Guidance took effect on December 26, 2014 and it is now being implemented by individual federal granting agencies.  This guidance supersedes requirements from OMB Circulars A-21, A-110 and A-133 and streamlines the federal government’s guidance on Administrative Requirements, Cost Principles, and Audit Requirements for federal awards, regardless of type of organization and contains additional requirements pertaining to Subrecipients, including:

    • Subaward proposals must use a Subrecipient’s federally negotiated IDC rate, and if none exists, a 10% de minimis rate is allowable.
    • An institution must make and document a deliberate decision whether or not a pass-through entity is a Subrecipient or a Vendor.
    • While it has long been the case that the PI, along with EMU, is responsible for monitoring all Subrecipients, including Subrecipient progress reports and Subrecipient expenditures; EMU is now required to provide systematic oversight of both administrative and financial management practices. This may include more restricted contract terms, site-visits, and financial audits, etc.
    • Subrecipient(s) have a shorter period of time to submit final invoices.

    On this page, you will find the following documents necessary for subcontracting a portion of a grant award to a separate entity:

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