Grade Schedule, Policies and Procedures
Final grade submissions instructions are available from the Faculty Tab when you log into your my.emich account. Get more information on grade submission or call the Office of Records and Registration at 734.487.4111.
Download the faculty grade submission schedule [PDF].
Last Date of Attendance Requirement
When submitting an incomplete (I) or failing (F) grade, a last date of attendance (LDA) will be required. If you do not enter the LDA, none of the grades you have entered will be saved or submitted. This requirement is due to federal financial aid regulations which require confirmation that students who do not complete courses have attended beyond the 60% point of the semester.
Please note: this is not a requirement to take attendance. The use of test dates, homework submissions, and/or online discussions are all acceptable methods to determine the best estimate of last date of attendance.
Banner Grade Processing
Grades submitted on the final grades submission page are posted to the class roster form in Banner. Grades are then "rolled" to Banner Academic History and posted to the student's official transcript via a batch process. Once grades are rolled, they are no longer available for update. See change of grade procedures below.
Students are able to view their grades online via their my.emich account once grades have been submitted and rolled to Academic History. Printed grade mailers are not sent.
Change of Grade Procedure
Once grades are rolled, they are flagged as such on the final grades online submission page and are no longer available for update. To change a grade, use the change of grade request available in your department office. The department head and appropriate dean must approve a grade change, excluding incomplete (I) and in progress (IP) grades within one year.
Note: Grade changes are not reflected on the class list/roster or the final grade submission page in my.emich. Grade changes can only be viewed on the student academic transcript.
- All grade changes submitted for posting through the Office of Records and Registration must contain an instructor's signature.
- If the request is to change a letter grade to another letter grade:
- Signature of the instructor only is required up until the final grade submission deadline for the semester.
- After the final grade submission deadline for the semester, department head and dean signatures are also required.
- If the request is to change an "N" grade to a letter grade prior to the end of the next semester, signature of the instructor only is required.
- If the request is to change an "N" grade to a letter grade after the end of the next semester, signatures of the department head and dean are also necessary.
- If the request is to change an "I" or "IP" grade to a letter grade within one year, signature of the instructor only is required.
- If the request is to change an "I" or "IP" grade to a letter grade after one year, signatures of the department head and dean are also necessary.
- Graduate thesis, capstone and independent study courses are not subject to this "one year rule." They are subject to a "three year rule."
- Grades of "W" cannot be assigned by faculty. Students must initiate the withdrawal.
- Late withdrawals for both undergraduate and graduate students may be approved by staff in the Office of Records and Registration Office.
- Without the expressed approval from the Provost, no grades (excluding graduate field-based research, internships and dissertation hours) will be changed more than three years following the close of the semester of the course.
- Without the expressed approval from the Registrar, no grades will be changed after the posting of the degree which held the taken course.
Other Grade Information
- Non-attendance: University policy requires a grade of "NA" be assigned if a student NEVER attended class.
- Course withdrawal: As soon as a student withdraws from a course, the student record will be assigned a grade of 'W' in the Banner system. The registration status field on the final grades online submission form will indicate a withdrawal status. No other grade should be submitted.
- Incomplete grades: An incomplete (I) grade may be awarded when illness or other unavoidable extenuating circumstances prevent completion of a course, provided that academic performance for the completed portion of the course (50% or more) merits a grade of B or better for graduate students and C or better for undergraduate students. A student should never be awarded an incomplete for poor work or willfull non-attendance of class. Departmental offices will maintain information about the work that the student must complete in order to remove an incomplete and receive a grade for the class. A suggested form for retaining needed information has been disseminated to departments by the Provost's Office, in consultation with faculty council.
An incomplete must be replaced by a grade within one calendar year from the end of the semester or session in which the grade was given. The initiative for removal of an incomplete rests with the student. If not converted by the end of the one-year period, the incomplete will remain as a permanent part of the student's record. Incomplete grades received in graduate-level thesis or independent study-type courses are not governed by these regulations.
The time for replacement of an incomplete grade may be extended with written approval. Graduate students must have the recommendation of the instructor, department head and approval of the graduate dean. Undergraduate students must have the recommendation of the instructor, department head and dean of the college.
The incomplete policies can be found in the graduate and undergraduate catalogs.
- In progress course grades: The IP grade is assigned to all students in a course or section that continues past the end of the semester. This grade does not apply to independent/directed studies courses or to individual students seeking an incomplete (I) grade. This grade will be calculated in all aspects just as an incomplete is calculated.
- Audit grade mode: If the student has elected to audit your course, the student record will be assigned an audit grade of 'AUD' in the banner system. A status of 'audit course' will display in the registration status field on the final grades online submission form. No other grade should be submitted.
- Credit/no credit grade mode: Only courses approved for credit/no credit are to be assigned credit/no credit grades (CR/NC). Mark CR if the student is to receive credit for the course. Mark NC if the student is not to receive credit.
- Pass/fail grade mode: For students who have elected the pass/fail option, mark the grade that would have been awarded had this option not been elected. A grade of D- or above will grant credit and the designation S will appear on the student's record. If a grade of F or NA (Never Attended) is given, a grade of U will appear on the grade report and no credit will be awarded for the course.
- Student teaching grade mode: The following grades are assigned for student teaching:
SC = credit and certification, PN = credit but not certification, UN = no credit and no certification.
Grade Codes and Quality (Grade) Points Awarded
- A – 4.0
- A- – 3.7
- B+ – 3.3
- B – 3.0
- B- – 2.7
- C+ – 2.3
- C – 2.0
- C- – 1.7
- D+ – 1.3
- D – 1.0
- D- – 0.7
The following grade codes reward 0.0 quality (grade) points.
Grade Codes and Descriptions
- F – Failing Grade - effective fall 2012 forward
- I – Incomplete
- IP – In Progess Course
- CR – Passing Grade - Credit/No Credit Course
- NC – Failing Grade - Credit/No Credit Course
- PN – Pass - No Certification - Student Teaching Course
- SC – Pass - With Certification - Student Teaching Course
- UN – Failing Grade - Student Teaching Course
- NA – Failing Grade - Never Attended Class