Student Education Records
Student education records are protected by the Family Educational Rights and Privacy Act of 1974 (FERPA) which is federal legislation in the United States that protects the privacy of students' personally identifiable information (PII). The act applies to all educational institutions that receive federal funds.
Examples
The following are protected under FERPA:
- Student’s schedule
- Student’s grades
- Student’s Grade Point Average (GPA)
- Student’s number (EID number) or student photo
- Student’s total number of credits completed or anticipated graduation date
- Student’s social security number or date of birth
- Student’s financial aid or billing information
Laws/Regulations/Policies
- Family Policy Compliance Office (FPCO) Home
- FERPA - general guidance for students
- FERPA - information for officials and administrators
- FERPA - guide for faculty [PDF]
- FERPA - Authorization to Release PII waiver form [PDF]
- Access to Student Records Policy 8.2
Additional Resources
Using Student Education Records
The permitted (Yes), the not permitted (No), and those needing to contact I.T. (Contact I.T.) are listed in three columns in the matrix below.
Yes
- Banner
- Bomgar
- Canvas
- Google Mail/Calendar
- Google Drive
- Google Talk/Sites/Tasks
- Personal Devices
- U.achieve
- Samanage
- Shared Drive
- Virtru Email
- Virtru Secure Share
No
- Google all Other Apps
- Personal Accounts
Contact IT
- N/A